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- Black Horse Pike Regional School District
- 2016-2017
- NOVEMBER 17, 2016
BOARD SECRETARY
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
November 17, 2016
Highland Regional High School – 6:00 pm
INFORMATION ITEMS
- Required Monthly Drills
|
Date |
Time |
Evac Time |
Type of Drill |
Triton |
10/06/16 10/17/16 |
8:35 am 12:17 pm |
2 min 43 sec 10 min |
Fire Drill Evacuation |
Highland |
10/5/16 10/7/16 |
1:30 pm 1:35 pm |
6 min 15 min |
Fire Drill Shelter in Place |
Timber Creek |
10/12/16 10/18/16 |
8:39 am 8:33 am |
3 min 12 min |
Fire Drill Lockout |
Twilight |
10/11/16 10/31/16 |
6:30 pm 6:21 pm |
3 min 3 min |
Lockout Fire Drill |
- Committee Meeting Schedule/Reports
Curriculum/Special Ed/Student Affairs |
Nothing to Report |
See Attached |
|
Finance/Technology |
Nothing to Report |
Negotiations |
Nothing to Report |
See Attached |
|
Policy/Planning |
Nothing to Report |
Public Relations/Media/Bd Relations |
Nothing to Report |
Shared Services |
Nothing to Report |
MANDATED MONTHLY ACTION ITEMS
- Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of October 13, 2016 Executive Session
Minutes of October 13, 2016 Workshop/Action
Minutes of October 13, 2016 Exec Session – Released to Public
Move to approve the Budget Transfers as shown.
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Reconciliation of Statements Report in accordance with 18A:17-36 and 18A:17-9 for the month of September/October 2016. The Treasurer’s Report and Secretary’s report are in agreement for the month of September/October 2016. Move that the Board of Education approve the Treasurer of School Moneys reports.
BOARDS’ CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September/October 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
Other Monthly Action Items
- Participation in Coordinated Transportation
Move that the Board of Education approve the Transportation Agreement with Hunterdon County Education Services Commission for the 2016-2017 school year.
- Highland Paving Repairs
Move that the Board of Education approve paving repairs at Highland’s parking lot at the cost of $26,076.00.
- Appointment of Affirmative Action Officer
Move that the Board of Education approve the appointment of David Cappuccio, Director of Special Services to replace Jean Grubb, Business Administrator as the Affirmative Action Officer(s), from December 1, 2016 through June 30, 2017.
- Disposal of Old Equipment and Supplies
Move that the Board of Education approve disposal of the following equipment and supplies from Timber Creek Maintenance Department:
Painter-$40
Toro push mower-scrap, $25
Snow blower-scrap, $50
Scaffolding-scrap, $5
Air filters-poor performance, approx. $200
5. Appointment of PACO/OPRA
Move that the Board of Education approve the appointment of Anthony Tarsatana as the Public Agency Compliance Official (PACO) and Open Public Records Official as needed starting December 1, 2016.
6. Bank Signer
Move that the Board of Education approve Anthony Tarsatana as an additional signer for all bank accounts as the Acting Board Secretary.
7. FY16 IDEA Final Report
Move that the Board of Education approve the submission of the FY 2016 IDEA Final Report.
8. Tuition Placement
Move that the Board of Education approve the placement of NR, general education student from the Camden City School District, into the Twilight Alternative Program, effective November 14, 2016. Camden City Schools accepts tuition at the annual rate of $18000. which will be pro-rated.