BOARD SECRETARY REPORT

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

ACTION/WORKSHOP MEETING

November 15, 2012

Triton Regional High School – 6:00 pm

 

A.                            INFORMATION ITEMS

 

1.     Required Monthly Drills

        Fire drills were held on the following dates:

                                                    Date                       Time                                         Evacuation Time

 

Triton                                       10/16/12                  1:25 pm                                   5 minutes Shelter In Place Drill

                                                10/24/12                  8:10 am                                   2 minutes 33 seconds                             

                Highland                                  10/5/12                    1:29 am                                   4 minutes

                                                                10/25/12                  9:30 am                                   9 minutes Tier 2 Security

Timber Creek                          10/12/12                  8:35 am                                   3 minutes

                                                10/24/12                  9:27 am                                   12 minutes

Twilight                                    10/10/12                  5:30 pm                                   3 minutes

                                                10/25/12                  7:25 pm                                   5 minutes Tier 2 Lockdown

 

       

2.    Board Attendance 
 

B.                   MANDATED MONTHLY ACTION ITEMS

 

1.        Minutes

        Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

        

Minutes of October 11, 2012 Workshop/Action Meeting       
Minutes of October 18, 2012 Workshop/Action Meeting      

  Minutes of September 13, 2012 Executive Meeting
 
           
         Minutes of September 20, 2012 Executive Meeting
         5,29,54'$] ( Click Here   ) [$ELSE IF GROUP$]
 
Minutes of October 11, 2012 Executive Meeting
 
Minutes of October 18, 2012 Executive Meeting

                                                         

2.        Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.        Bill List       
         Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.        Cash/Wire Transfers                                                                      

        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.    Board Secretary/Business Administrator’s Report                          

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report                                                                              

        Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 

7.     Budget Certification                                        

        BOARDS’ CERTIFICATION

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of October 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of October 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.

CHANGE IN ANTICIPATED REVENUE

In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending October 31, 2012 as follows:

Increase – Use of Facilities                                                            N/A at this time         

Increase – Refund or Prior Years Expenditures                            N/A at this time         

Increase – Miscellaneous Income/Admission/Interest                    N/A at this time

Increase – Tuition – Other LEA’s/Individuals                                 N/A at this time         

Decrease – Medicaid Semi                                                            N/A at this time

Increase – Employees Health                                                        N/A at this time         

Increase – Extraordinary Aid                                                         N/A at this time                     

 

8.    Cafeteria Fund Analysis                      

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.        Student Activity Account Report                     

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principal.

 

C.                    Other Monthly Action Items

    

1.        Gloucester County Special Services School District
         Move that the Board of Education approve the Agreement for Professional Services with Gloucester County Special Services School District as attached.

 

2.        Discard Old Textbooks      
         Move that the Board of Education approve the disposal of old textbooks as per attached. 
 
3.        American Red Cross Agreement
         Move that the Board of Education approve the Agreement with American Red Cross as attached.

 

4.        Contract for Dr. Harry Sharp
         Move that the Board approve the 2012-2013 contract with Dr. Harry Sharp as school physician as attached.

 

5.        Building-Level Affirmative Action Officer

Board of Education approval is requested to name Mae Robinson as Building-Level Affirmative Action Officer at Timber Creek for the 2012-2013 school year.

 

6.        FY '13 IDEA Grant Submission

The Board of Education for the Black Horse Pike Regional School District hereby authorizes the submission of the IDEA application for Fiscal Year 2013, and accepts the grant award of $858,156 upon subsequent approval of the FY 2013 IDEA application.

 

7.        Rowan University Contract for Girlz Rule

Move that the Board of Education approve the contract between Rowan University and BHPRSD for use of the Rowan University pool for Girlz Rule Swim Meet. (paperwork pending).