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- Black Horse Pike Regional School District
- 2012-2013
- NOVEMBER 15, 2012
BOARD SECRETARY REPORT
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
November 15, 2012
Triton Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 10/16/12 1:25 pm 5 minutes Shelter In Place Drill
10/24/12 8:10 am 2 minutes 33 seconds
Highland 10/5/12 1:29 am 4 minutes
10/25/12 9:30 am 9 minutes Tier 2 Security
Timber Creek 10/12/12 8:35 am 3 minutes
10/24/12 9:27 am 12 minutes
Twilight 10/10/12 5:30 pm 3 minutes
10/25/12 7:25 pm 5 minutes Tier 2 Lockdown
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Move to approve the Budget Transfers as shown.
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Treasurer of School Moneys Report
Move that the Board of Education approve the Treasurer of School Moneys reports.
BOARDS’ CERTIFICATION |
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of October 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of October 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.
CHANGE IN ANTICIPATED REVENUE |
In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending October 31, 2012 as follows:
Increase – Use of Facilities N/A at this time
Increase – Refund or Prior Years Expenditures N/A at this time
Increase – Miscellaneous Income/Admission/Interest N/A at this time
Increase – Tuition – Other LEA’s/Individuals N/A at this time
Decrease – Medicaid Semi N/A at this time
Increase – Employees Health N/A at this time
Increase – Extraordinary Aid N/A at this time
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principal.
C. Other Monthly Action Items
5. Building-Level Affirmative Action Officer
Board of Education approval is requested to name Mae Robinson as Building-Level Affirmative Action Officer at Timber Creek for the 2012-2013 school year.
6. FY '13 IDEA Grant Submission
The Board of Education for the Black Horse Pike Regional School District hereby authorizes the submission of the IDEA application for Fiscal Year 2013, and accepts the grant award of $858,156 upon subsequent approval of the FY 2013 IDEA application.
7. Rowan University Contract for Girlz Rule
Move that the Board of Education approve the contract between Rowan University and BHPRSD for use of the Rowan University pool for Girlz Rule Swim Meet. (paperwork pending).