BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

December 6, 2012

Highland Regional High School – 6:00 pm

                   A.       INFORMATION ITEMS

1.     Required Monthly Drills

        Fire drills were held on the following dates:

                                                    Date                                        Time                        Evacuation Time

Triton                                       11/15/12                  1:45 pm                                   2 minutes 53 seconds

                                                11/27/12                  9:25 am                                   8 minutes Lockdown                               

                Highland                                  11/02/12                  7:50 am                                   4 minutes

                                                                11/12/12                  9:25 am                                   3 minutes 4 seconds

Timber Creek                          11/27/12                  9:38 am                                   9 minutes 38 seconds Tier 3 Lockdown

                                                11/30/12                  8:38 am                                   9 minutes Tier 3 Lockdown

Twilight                                    11/02/12                  5:45 pm                                   2 minutes

                                                11/20/12                  5:55 pm                                   5 minutes Tier 3 Lockdown

        2.    Board Attendance

                  B.    MANDATED MONTHLY ACTION ITEMS

1.        Minutes

        Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

        Minutes of November 5, 2012 Workshop/Action Meeting

2.        Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

3.        Bill List

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.        Cash/Wire Transfers                                                                      

        Move that the Board of Education approve the cash/wire transfers as shown.

5.     Board Secretary/Business Administrator’s Report                          

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.     Treasurer of School Moneys Report                                                                              

        Move that the Board of Education approve the Treasurer of School Moneys reports.

7.     Budget Certification                                        

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of November 30, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of November 30, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.

In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending November 30, 2012 as follows:

Increase – Use of Facilities                                                            N/A at this time         

Increase – Refund or Prior Years Expenditures                            N/A at this time         

Increase – Miscellaneous Income/Admission/Interest                    N/A at this time

Increase – Tuition – Other LEA’s/Individuals                                 N/A at this time         

Decrease – Medicaid Semi                                                            N/A at this time

Increase – Employees Health                                                        N/A at this time         

Increase – Extraordinary Aid                                                         N/A at this time                     

8.    Cafeteria Fund Analysis                                  

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.        Student Activity Account Report                     

        Move that the Board of Education approve the Student Activities Account Reports.

10.     Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

                  C.       Other Monthly Action Items

.    

1.        Results of Soil Boring Investigation with Proposed Additional Tasks

Move that the Board of Education approve the Agreement for Professional Services with TRC to keep the site at Highland in compliance with the Site Remediation Reform Act required by the NJDEP.  See attached exhibit.

2.        CIPA Compliance Certification for Funding Year 2013

Move that the Board of Education approve the CIPA Compliance Certification for Funding Year 2013.  See attached exhibit.

3.        Adoption of the June 30 2012 Audit

Move that the Board of Education accept and approve the audit of June 30, 2012 as per attached exhibit.  Presentation of the audit by Mr. Scott Barron of Bowman and Company, LLC is scheduled for tonight’s board meeting.

4.        Corrective Action Plan

Move that the Board approve the submission to the County Office of Education the Corrective Action form for June 30, 2012 audit.  See attached exhibit.

5.        Resolution for transfers and payments for December

Move that the Board of Education approve the Resolution allowing the Board Secretary to make all bill payments for December with the full board to ratify at our January meeting.

6.        Transfer of Capital Reserve

Move that the Board approve transfer of capital reserve to fund 12 for the purpose of building baseball and softball dugouts in the amount of $200,000 to be completed by SJTP. (Shared Services)

7.        Disposal of old Textbooks

Move that the Board of Education approve the disposal of old textbooks from Triton and Timber Creek.  See attached exhibit.

8.        Drum Donation

Move that the Board of Education approve the donation of drums from Triton to a non-profit organization as per attached exhibit.

9.        Disposal of old AV Equipment

Move that the Board of Education approve the disposal of old AV equipment from Triton.  See attached exhibit.

10.     Federal Sequestration of Education Funding

Move that the Board of Education approve the attached resolution pertaining to the federal sequestration of education funding.