BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
January 17, 2012
Timber Creek Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 12/04/12 1:25 pm 2 minutes 37 seconds
12/20/12 2:45 pm 6 minutes Security Drill
Highland 12/06/12 8:42 am 8 minutes Tier 2 Security Drill
12/18/12 1:20 pm 3 minutes 4 seconds
Timber Creek 12/11/12 1:25 pm 2 minutes 45 seconds
12/20/12 1:30 pm 9 minutes Tier 1 Lockdown
Twilight 12/10/12 5:20 pm 2 minutes
12/19/12 6:40 pm 3 minutes Tier 1 Safety Drill
B. MANDATED MONTHLY ACTION ITEMS
1. Move that the Board of Education act to approve the minutes of the following meetings as submitted by the
Board Secretary/Business Administrator and that the Executive Session minutes be released to the public
for all items that no longer need to be held confidential:
Minutes of December 6, 2012 Workshop/Action Meeting
MInutes of December 6, 2012 Executive Session
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Move that the Board of Education approve the Treasurer of School Moneys reports.
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of December 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of December 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.
CHANGE IN ANTICIPATED REVENUE
In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending December 31, 2012 as follows:
Decrease – Use of Facilities (29,000)
Increase – Refund or Prior Years Expenditures 25,000
Decrease – Miscellaneous Income/Admission/Interest (12,000)
Increase – Tuition – Other LEA’s/Individuals 40,000
Decrease – Medicaid Semi (40,000)
Increase – Employees Health N/A at this time
Increase – Extraordinary Aid N/A at this time
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Adoption of School Board Code of Ethics Approved January 3, 2013
2. Appointment of Educational Services Commission and Board Representative (and Alternate) Approved January 3, 2013
a. Move that the Board of Education approve the appointment of the Educational Services Commission and adopt the
attached Resolution so that the following services can be provided for the 2011-2012 school year:
Special Education Transportation
Aide in Lieu of Transportation
b. Move that the Board of Education appoint Jennifer Storer to serve as their Representative to the Education Services Commission.
3. Meeting Resolutions and Scheduled Meetings Approved January 3, 2013
Move that the Board of Education approve the Open Public Meeting Act Resolution and Notice of Annual Scheduled Meetings and Work Sessions (see attached).
4. Adoption of Existing Board Policies Approved January 3, 2013
Move that the Board of Education approve the adoption of existing board policies.
Committee assignments—to be decided as soon as possible after reorganization takes place.
(and Alternate) Approved January 3, 2013
Move that the Board of Education appoint _Jennifer Storer_ to serve on the Camden County School Board Association’s Executive
Committee from January 3, 2013 through December 31, 2013
7. Appointment of Board Member to NJSBA Delegate and Alternate
Move that the Board of Education appoint Joyce Ellis to serve as NJSBA Delegate and Mark Schmitz to serve as NJSBA alternate
from January 3, 2013 through December 31, 2013
8. Appointment of Board Member for Channel 19
Move that the Board of Education appoint Joyce Ellis and Patricia Wilson to serve oversee Channel 19 from January 3, 2013
through December 31, 2013
through 18.4 and N.J Approved January 3, 2013
Move that the Board of Education approve the opposition to the approval process for Non SHBP Health Insurance Plans as
10. Disposal of Obsolete Equipment Move that the Board of Education approve the disposal of an old Model
#LZ26KC724 Exmark riding mower (Serial #256694) and technology equipment from Highland, Timber Creek and Triton
High Schools as attached exhibit.
prepare and submit necessary New Jersey Department of Education documents for an "other capital project"
partial roof replacement at Triton. The diatrict acknowledges that it will receive no state aid for this project.
See attached exhibit.
12. Triton Roof Project Move that the Board of Education authorize the Board Secretary to initiate the bid process
for the Triton High School roof.
13. Highland Girl's Softball Dugout Project Move that the Board of Education authorize the Board Secretary
to initiate the bid process for the Highland Girl's Softball Dugout Project. See attached exhibit.