BOARD SECRETARY

 

                                                        BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

ACTION/WORKSHOP MEETING

January 17, 2012

Timber Creek Regional High School – 6:00 pm

A.      INFORMATION ITEMS

 

1.    Required Monthly Drills

       Fire drills were held on the following dates:

                                                  Date                                       Time                       Evacuation Time

 

Triton                                      12/04/12                 1:25 pm                                 2 minutes 37 seconds

                                               12/20/12                 2:45 pm                                 6 minutes Security Drill                          

                        Highland                                 12/06/12                 8:42 am                                 8 minutes Tier 2 Security Drill

                                                                       12/18/12                 1:20 pm                                 3 minutes 4 seconds

Timber Creek                         12/11/12               1:25 pm                                 2 minutes 45 seconds

                                              12/20/12                 1:30 pm                                 9 minutes Tier 1 Lockdown

Twilight                                   12/10/12                 5:20 pm                                 2 minutes

                                              12/19/12                 6:40 pm                                 3 minutes Tier 1 Safety Drill

       2.   Board Attendance 

B.   MANDATED MONTHLY ACTION ITEMS

 

1.    Move that the Board of Education act to approve the minutes of the following meetings as submitted by the
       Board Secretary/Business Administrator and that the Executive Session minutes be released to the public
       for all items that no longer need to be held confidential:

        Minutes of December 6, 2012 Workshop/Action Meeting       

MInutes of December 6, 2012 Executive Session
 
       

2.       Budget/Account Transfers                                                                                                                              

       Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.       Bill List       
        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.       Cash/Wire Transfers                                                                      

       Move that the Board of Education approve the cash/wire transfers as shown.

 

5.    Board Secretary/Business Administrator’s Report                          

     Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.    Treasurer of School Moneys Report                                                                              

       Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.    Budget Certification                                        

       BOARDS’ CERTIFICATION

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of December 31, 2012 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of December 31, 2012, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.

CHANGE IN ANTICIPATED REVENUE

In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending December 31, 2012 as follows:

Decrease – Use of Facilities                                                         (29,000)   

Increase – Refund or Prior Years Expenditures                          25,000      

Decrease – Miscellaneous Income/Admission/Interest                 (12,000)

Increase – Tuition – Other LEA’s/Individuals                                40,000      

Decrease – Medicaid Semi                                                           (40,000)

Increase – Employees Health                                                       N/A at this time         

Increase – Extraordinary Aid                                                        N/A at this time                    

 

8.   Cafeteria Fund Analysis                                  

      Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.     Student Activity Account Report                     

       Move that the Board of Education approve the Student Activities Account Reports.

 

10.    Use of Facilities           

       Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.      Other Monthly Action Items

 

1.   Adoption of School Board Code of Ethics                                           Approved January 3, 2013

       a.        Presentation/Discussion               


        b.        Move that the Board of Education approve the adoption of the School Board Code of Ethics see attached).
 

2.    Appointment of Educational Services Commission and Board Representative (and Alternate)  Approved January 3, 2013

               a.        Move that the Board of Education approve the appointment of the Educational Services Commission and adopt the
                         attached Resolution so that the following services can be provided for the 2011-2012 school year:

 

                   Special Education Transportation

                   Vocational Transportation

                   Non-Public Transportation

                   Aide in Lieu of Transportation

 

       b.        Move that the Board of Education appoint Jennifer Storer to serve as their Representative to the Education Services Commission.

 

3.    Meeting Resolutions and Scheduled Meetings                                                                       Approved January 3, 2013

Move that the Board of Education approve the Open Public Meeting Act Resolution and Notice of Annual Scheduled Meetings and Work Sessions (see attached).

 

4.    Adoption of Existing Board Policies                                                                         Approved January 3, 2013

 

Move that the Board of Education approve the adoption of existing board policies.

 

5.    Board Committee Assignments                                      

      Committee assignments—to be decided as soon as possible after reorganization takes place. 

 

6.    Appointment of Board Member to Serve on the Camden County School Board Association’s Executive Committee
       (and Alternate)   Approved January 3, 2013

       Move that the Board of Education appoint _Jennifer Storer_ to serve on the Camden County School Board Association’s Executive
      Committee from January 3, 2013 through December 31, 2013

 

7.       Appointment of Board Member to NJSBA Delegate and Alternate

          Move that the Board of Education appoint Joyce Ellis   to serve as NJSBA Delegate and Mark Schmitz to serve as NJSBA alternate
          from January 3, 2013 through December 31, 2013

 

8.       Appointment of Board Member for Channel 19

          Move that the Board of Education appoint Joyce Ellis and Patricia Wilson to serve oversee Channel 19 from January 3, 2013
         through December 31, 2013

 

9.    Opposition to the Approval Process for Non SHBP Health Insurance Plans As Proposed By N.J.A.C. 5:30-18.1         
       
through 18.4 and N.J                                                                            Approved January 3, 2013

        Move that the Board of Education approve the opposition to the approval process for Non SHBP Health Insurance Plans as
        attached.

 

10.    Disposal of Obsolete Equipment Move that the Board of Education approve the disposal of an old Model
        #LZ26KC724 Exmark riding mower (Serial #256694) and technology equipment from Highland, Timber Creek and Triton
        High Schools as attached exhibit.

 
      11.   Approve Partial Roof Replacement Project at Triton Move that the Board authorize Garrison Architects to 
              prepare and submit necessary New Jersey Department of Education documents for an "other capital project"
              partial roof replacement at Triton.  The diatrict acknowledges that it will receive no state aid for this project. 
              See attached exhibit.


        12.   Triton Roof Project  Move that the Board of Education authorize the Board Secretary to initiate the bid process
                for the Triton High School roof. 



         13.   Highland Girl's Softball Dugout Project Move that the Board of Education authorize the Board Secretary 
                 to initiate the bid process for the Highland  Girl's Softball Dugout Project.  See attached exhibit.