BOARD SECRETARY REPORT
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
February 21, 2013
Triton Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 01/08/13 9:25 am 2 minutes 59 seconds
01/31/13 7:32 am 5 minutes Security Drill Evacuation
Highland 01/09/13 1:25 pm 4 minutes
01/25/13 1:18 pm 20 minutes Tier 3 Lockdown
Timber Creek 01/09/13 9:25 am 3 minutes 08 seconds
01/31/13 1:30 pm 20 minutes Tier 2 Security Drill
Twilight 01/10/13 6:15 pm 2 minutes
01/29/13 5:10 pm 3 minutes
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of January 17, 2013 Executive Meeting
Minutes of January 29, 2013 Executive Meeting
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Move that the Board of Education approve the Treasurer of School Moneys reports.
Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of January 31, 2013 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of January 13, 2013, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.
CHANGE IN ANTICIPATED REVENUE
In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending January 13, 2013 as follows:
Decrease – Use of Facilities ($29,000)
Increase – Refund or Prior Years Expenditures $25,000
Decrease – Miscellaneous Income/Admission/Interest ($12,000)
Increase – Tuition – Other LEA’s/Individuals $40,000
Decrease – Medicaid Semi ($40,000)
Increase – Employees Health N/A at this time
Increase – Extraordinary Aid N/A at this time
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Interlocal Governmental Services Agreements
Move that the Board of Education approve the Interlocal Governmental Services agreement for School Resource Officers as attached. The agreement was previously approved by the board on August 17, 2012. Gloucester Twp. recently advised amount of $215,968 which is a 2% increase from the 2011-2012 school year.
2. Donation Toward Replacement of a Student’s Flute Destroyed by Vandalism
Move that the Board of Education approve the acceptance of a second donation from Kevin Bucceroni toward the replacement of a student’s flute that was destroyed by an act of vandalism. See attached exhibit.
3. Donation of Gym Equipment for Triton High School
Move that the Board of Education approve the acceptance of Weight Room equipment from The Firm Fitness Center as attached.
4. FY13 IDEA Amendment
The Board of Education is requested to approve the amendment to the FY13 IDEA Grant to include Carryover Funds in the amount of $76,176 from the FY12 IDEA Grant.
5. Professional Development through Stronge and Associates
Move that the Board of Education approve Stronge and Associates three day training/technical assistance – Student Learning Objectives. See attached exhibit.
Move that the Board of Education approve the agreement between Xtel Communications, Inc. and Black Horse Pike Regional School District in accordance with E-Rate Schools & Libraries Division required Form 470 and competitive bidding process.