BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

February 21, 2013

Triton Regional High School – 6:00 pm

         A.      INFORMATION ITEMS

1.    Required Monthly Drills

       Fire drills were held on the following dates:

                                                          Date                       Time                                      Evacuation Time

Triton                                      01/08/13                 9:25 am                                 2 minutes 59 seconds

                                               01/31/13                 7:32 am                                 5 minutes Security Drill Evacuation                         

                        Highland                                 01/09/13                 1:25 pm                                 4 minutes

                                                                       01/25/13                 1:18 pm                                 20 minutes Tier 3 Lockdown

Timber Creek                         01/09/13                  9:25 am                                 3 minutes 08 seconds

                                              01/31/13                 1:30 pm                                   20 minutes Tier 2 Security Drill

Twilight                                   01/10/13                 6:15 pm                                 2 minutes

                                               01/29/13                 5:10 pm                                 3 minutes

        B.   MANDATED MONTHLY ACTION ITEMS

1.       Minutes

       Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

2.       Budget/Account Transfers                                                                                                                                                       

          Move to approve the Budget Transfers as shown.

3.       Bill List         

          Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.    Cash/Wire Transfers                                                                                                                                                     

       Move that the Board of Education approve the cash/wire transfers as shown.

5.    Board Secretary/Business Administrator’s Report                          

       Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.    Treasurer of School Moneys Report                                                                              

       Move that the Board of Education approve the Treasurer of School Moneys reports.

7.    Budget Certification                                                                       

Pursuant to N.J.A.C. 6A:23A-16.10 (c) 4, the Black Horse Pike Regional Board of Education certifies that as of January 31, 2013 and after review of the Secretary’s Monthly Financial Report and the Treasurer’s Monthly Financial Report and upon consultation with the appropriate district officials, to the best of the Board’s knowledge, no major account or fund has been over-expended in violation of N.J.A.C. 6A:23A-16.10 (a) 1 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Pursuant to N.J.A.C. 6A:23A-16.10(c) 3, I certify that as of January 13, 2013, no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the Black Horse Pike Regional Board of Education pursuant to N.J.S.A. 18A:22-8.1 and N.J.S.A. 18A:22-8.2 and no budgetary line item account has been over-expended in violation of N.J.A.C. 6:23A-16.10(a) 1.

In accordance with N.J.A.C. 6A:23A-16.10(c) 2, it is certified that anticipated revenue has changed for the month ending January 13, 2013 as follows:

Decrease – Use of Facilities                                                         ($29,000) 

Increase – Refund or Prior Years Expenditures                           $25,000   

Decrease – Miscellaneous Income/Admission/Interest                 ($12,000)

Increase – Tuition – Other LEA’s/Individuals                                $40,000   

Decrease – Medicaid Semi                                                           ($40,000)

Increase – Employees Health                                                       N/A at this time         

Increase – Extraordinary Aid  N/A at this time

8.   Cafeteria Fund Analysis                                  

      Move that the Board of Education approve the Cafeteria Fund Analysis.

9.     Student Activity Account Report                     

       Move that the Board of Education approve the Student Activities Account Reports.

10.    Use of Facilities           

         Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

        C.      Other Monthly Action Items

1.       Interlocal Governmental Services Agreements    
      
         Move that the Board of Education approve the Interlocal Governmental Services agreement for School Resource Officers as attached. The agreement was previously       approved by the board on August 17, 2012. Gloucester Twp. recently advised amount of $215,968 which is a 2% increase from the 2011-2012 school year. 

2.       Donation Toward Replacement of a Student’s Flute Destroyed by Vandalism   
       
          Move that the Board of Education approve the acceptance of a second donation from Kevin Bucceroni toward the replacement of a student’s flute that was destroyed by an act of vandalism. See attached exhibit.

3.       Donation of Gym Equipment for Triton High School   
       
          Move that the Board of Education approve the acceptance of Weight Room equipment from The Firm Fitness Center as attached.

4.       FY13 IDEA Amendment

          The Board of Education is requested to approve the amendment to the FY13 IDEA Grant to include Carryover Funds in the amount of $76,176 from the FY12 IDEA Grant. 

5.       Professional Development through Stronge and Associates   
       
          Move that the Board of Education approve Stronge and Associates three day training/technical assistance – Student Learning Objectives. See attached exhibit.

       Move that the Board of Education approve the agreement between Xtel Communications, Inc. and Black Horse Pike Regional School District in accordance with E-Rate Schools &   Libraries Division required Form 470 and competitive bidding process.