BOARD SECRETARY REPORT
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
March 14, 2013
Highland Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 02/22/13 1:45 pm 2 minutes 39 seconds
02/26/13 7:45 am 6 minutes Security Drill Tier 2 Lockdown
Highland 02/04/13 1:35 pm 4 minutes 42 seconds
02/21/13 1:35 pm 8 minutes 41 seconds Tier 3
Timber Creek 02/07/13 1:25 pm 3 minutes 34 seconds
02/26/13 7:55 am 15 minutes Tier 3 Lockdown
Twilight 02/06/13 5:15 pm 3 minutes
02/25/13 5:40 pm 4 minutes Tier 3 Safety Drill
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of February 21, 2013 Workshop/Action Meeting
Move to approve the Budget Transfers as shown.
Move that the Board of Education approve the cash/wire transfers as shown.
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2013. The Treasurer’s Report and Secretary’s report are in agreement for the month of July, 2011. Move that the Board of Education approve the Treasurer of School Moneys reports.
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of February 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Decrease – Use of Facilities ($20,000)
Increase – Refund or Prior Years Expenditures $35,000
Decrease – Miscellaneous Income/Admission/Interest ($85,000)
Increase – Tuition – Other LEA’s/Individuals $80,000
Decrease – Medicaid Semi ($34,000)
Increase – Employees Health N/A at this time
Increase – Extraordinary Aid $384,000
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items