BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

March 28, 2013

            Public Hearing-Budget 2013-2014

1.    Required Monthly Drills

       Fire drills were held on the following dates:

                                                        Date                       Time                        Evacuation Time

Triton                                      02/22/13                 1:45 pm                 2 minutes 39 seconds

                                               02/26/13                 7:45 am                 6 minutes Security Drill Tier 2 Lockdown               

Highland                                 02/04/13                 1:35 pm                 4 minutes 42 seconds

                                                                       02/21/13                 1:35 pm                 8 minutes 41 seconds Tier 3

Timber Creek                         02/07/13                  1:25 pm                 3 minutes 34 seconds

                                              02/26/13                 7:55 am                    15 minutes Tier 3 Lockdown

Twilight                                   02/06/13                 5:15 pm                 3 minutes

                                               02/25/13                 5:40 pm                 4 minutes Tier 3 Safety Drill

2.   Board Attendance 

B.   MANDATED MONTHLY ACTION ITEMS

1.       Minutes

       Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

2.       Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

3.       Bill List 

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.       Cash/Wire Transfers                                                                      

Move that the Board of Education approve the cash/wire transfers as shown.

5.    Board Secretary/Business Administrator’s Report                          

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

7.    Treasurer of School Moneys Report                                        

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of February 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. 

Decrease – Use of Facilities                                                         ($20,000) 

Increase – Refund or Prior Years Expenditures                           $35,000   

Decrease – Miscellaneous Income/Admission/Interest                 ($85,000)

Increase – Tuition – Other LEA’s/Individuals                                $80,000   

Decrease – Medicaid Semi                                                           ($34,000)

Increase – Employees Health                                                       N/A at this time         

Increase – Extraordinary Aid                                                        $384,000             

8.   Cafeteria Fund Analysis                                  

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.       Student Activity Account Report                     

Move that the Board of Education approve the Student Activities Account Reports.

10.    Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.      Other Monthly Action Items