BOARD SECRETARY REPORT

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

REORGANIZATION/ACTION MEETING

April 25, 2013

Timber Creek Regional High School – 6:00 pm

 

         A.   INFORMATION ITEMS

 

1.  Required Monthly Drills

     Fire drills were held on the following dates:

           

                                               Date                            Time                Evacuation Time

     Triton                                03/15/13                       9:25 am           6 minutes Active Shooter Lockdown

                                             03/21/13                       8:20 am           2 minutes 55 seconds  

     Highland                            03/13/13                      1:29 pm            4 minutes

                                             03/27/13                       9:22 am           12 minutes Tier 3

     Timber Creek                     03/04/13                       8:35 am           3 minutes 28 seconds

                                             03/21/13                       8:06 am           13 minutes Tier 1

     Twilight                             03/06/13                       7:50 pm           2 minutes

                                             03/21/13                       7:30 pm           3 minutes                     

 

2.   Board Attendance 

         B.  MANDATED MONTHLY ACTION ITEMS

 

1.    Minutes

     Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

 

     Minutes of March 4, 2013 Workshop/Action Meeting     

 
              Minutes of March 14, 2013 Executive Session

            

     Minutes of March 14, 2013 Workshop/Action Meeting     

 
           Minutes of March 28, 2013 Executive Session

            

     Minutes of March 28, 2013 Workshop/Action Meeting     

      

2.       Budget/Account Transfers                                                                                                                              

         Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.       Bill List       

            Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.       Cash/Wire Transfers                                                                      

       Move that the Board of Education approve the cash/wire transfers as shown.

 

5.    Board Secretary/Business Administrator’s Report                          

       Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.    Treasurer of School Moneys Report                                                                              

       Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of March 2013. The Treasurer’s Report and Secretary’s report are in agreement for the month of March 2013. Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 

7.    Budget Certification                                        

       BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. 

Decrease – Use of Facilities                                                         ($20,000) 

Increase – Refund or Prior Years Expenditures                           $35,000   

Decrease – Miscellaneous Income/Admission/Interest                 ($85,000)

Increase – Tuition – Other LEA’s/Individuals                                $80,000   

Decrease – Medicaid Semi                                                           ($34,000)

Increase – Employees Health                                                       N/A at this time         

Increase – Extraordinary Aid                                                        $384,000             

 

8.   Cafeteria Fund Analysis                                  

     Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.   Student Activity Account Report                     

      Move that the Board of Education approve the Student Activities Account Reports.

 

10.  Use of Facilities           

       Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

         C.   Other Monthly Action Items

 

1.       Appointment of Gloucester County Special Services School District          
      
         Move that the Board of Education approve Gloucester County Special Services for the following services for the 2012-2013 school year: As per attached exhibit.

       Special Education Transportation, Vocational Transportation, Non-Public Transportation,  Homeless Transportation

Rt. S4932 - $80.00 per diem                 

 

2.       Alliance for Competitive Energy Services (ACES)          

         Move that the Board of Education approve the contract between Reliant Energy, Champion Energy Services and the Black Horse Pike Regional School District for energy   supply service, as per attached exhibit.

 

3.       Appointment of Treasurer of School Monies

         Move that the Board of Education approve the appointment of Mrs. Janet Glover as Treasurer of School Monies from July 1, 2013 through June 30, 2014.

 

4.       Burlington and Camden County Educators Insurance Consortium

       Move that the Board of Education act to approve the District’s membership to the Burlington and Camden County Educators Insurance Consortium.

       

5.       Resolution for Appointment of Representative and Alternate Representative to the Southern New Jersey Regional Employee Benefits Fund effective July 1, 2013 to represent the BHPRSD

        Move that the Board of Education approve the appointment of Jean Grubb as Representative to the Southern New Jersey Regional Employee Benefits, and Janet Glover as Alternate Representative to the Southern New Jersey Regional Employee Benefits, effective July 1, 2013 to represent the Black Horse Pike Regional School District.

 

 

 

6.       Designation of Official Depository

       Move that the Board of Education approve the designation of Beneficial Bank as the official depository from July 1, 2013 through June 30, 2014.

 

7.       Designation of Official Newspapers

a.   Move that the Board of Education act to approve the designation of The Courier Post as a newspaper of record.

 

b.   Move that the Board of Education act to approve the designation of The Record Breeze as a newspaper of record.

 

8.       Appointment of Camden County Educational Services
 
          Move that the Board of Education approve to continue the appointment of the Camden County Educational Services so that the following services can be provided for the 2013-2014 school year: As per attached exhibit.

Special Education Transportation

Vocational Transportation

Non-Public Transportation

Aide in Lieu of Transportation

CST Services

OT, PT Services

Public Home Instruction

Substitute Nursing Services

Sign Language Interpreter

Camden County School Crisis Response Team


 

9.       Meeting Resolutions and Scheduled Meetings
 
         Move that the Board of Education approve the Open Public Meeting Act Resolution and Notice of Annual Scheduled Meetings and Work Sessions (see attached).

 

10.    Adoption of Existing Board Policies

         Move that the Board of Education approve the adoption of existing board policies.

 

11.    Appointment of PACO/OPRA

          Move that the Board of Education approve the appointment of Jean Grubb as the Public Agency Compliance Official (PACO) and Open Public Records Official from July 1, 2013 through June 30, 2014.

 

12.    Appointment of Affirmative Action Officer

       Move that the Board of Education approve the appointment of David Cappuccio, Director of Special Services and Jean Grubb, Business Administrator as the Affirmative Action Officer(s), from July 1, 2013 through June 30, 2014.

 

13.    Appointment of 504 Officer

        Move that the Board of Education approve the appointment of David Cappuccio, Director of Special Services as the District 504 Officer from July 1, 2013 through June 30, 2014.

 

14.    Appointment of Purchasing Agent

        Move that the Board of Education approve the appointment of the Jean Grubb as the District Qualified Purchasing Agent from July 1, 2013 through June 30, 2014.

 

15.    Appointment of Board Secretary

        Move that the Board of Education approve the appointment of Jean Grubb as Board Secretary from July 1, 2013 through June 30, 2014.

 

16.    Approve Curriculum

        Move that the Board of Education approve the existing district curriculums for the 2013-2014 school year.

 

17.    Approve Petty Cash Fund

       Move that the Board of Education approve petty cash funds for the period of July 1, 2013 through June 30, 2014, as specified below:

               Central Administration                                                            $  100.00

               Building Principals                                                                   $  100.00

               Special Education Student Incentive Program                        $2,000.00

 

18.    Authorization to Sign Checks         

         Move that the Board of Education approve the district officials to sign checks on behalf of the district until the next reorganization meeting of the Board, per the attached exhibit.

 

 

19.    Approve Tax Shelters

        Move that the Board of Education approve the following Tax Shelter providers and include them as an addendeum to the district 403(b) Plan Document:       


Lincoln Investments

AXA Equitable                                                       

First Investors                                                         

Metlife

Siracusa Benefits

Vanguard

Midland National

Franklin Templeton


       BE IT FURTHER RESOLVED, that The Omni Group be appointed the District’s 3rd Party Administrator for the District’s 403(b) plans.

 

20.    Approve Tax Payment Schedule   

       Move that the Board of Education approve the tax payment schedule for the 2013-2014 school year.

 

21.    Authorization to Award Contracts

        Move that the Board of Education authorize the Board Secretary to award contracts up to the bid threshold/quote threshold until the next reorganization meeting of the Board.

 

22.    Appointment of Health and Safety Officer

         Move that the Board of Education approve the appointment of William Breuer as the District Health and Safety Officer from July 1, 2013 through June 30, 2014.

 

23.    Approve Bill Payments between Board Meetings

       Move that the Board of Education authorize the Board Secretary to approve bill payments between board meetings.

 

24.    Approve Use of State Contracts for Purchasing

         Move that the Board of Education authorize the Business Administrator to use state contracts for purchasing of goods and services from July 1, 2013 through June 30, 2014.

 

25.    Appointment of Integrated Pest Management (IPM) Coordinators

         Move that the Board of Education approve the appointment of Mark McMaster and Joseph Newsham as Pest Management Officers from July 1, 2013 through June 30, 2014.

 

26.    Approve Travel Limitations

         Move to approve the Resolution establishing maximum regular business travel reimbursement for the 2013-2014 school year per the School District Accountability Act (A-5).

 

 

2013-2014

 

Max per staff/group max

Teachers

$850/$25,000

Intinerant & CST Mbrs.

$700/$8,000

Support Staff/Technology

$700/$3,500

Supervisors

$1,500/$25,000

Principals

$1,500/$15,000

Central Administrators

$1,500/$32,000

Board of Education

$1,500/$10,000

       

 

 

 

 

 

 

 

 

 

 

 
 
 

27.    Appointment of HCS/Right-to-Know Contact Person

        Move that the Board of Education approve the appointment of William Breuer as the District Right-to-Know/Chemical Hygiene Officer from July 1, 2013 through June 30, 2014.

 

28.    Interlocal Services Agreement

       Move that the Board of Education act to approve the Interlocal Services Agreement between the Black Horse Pike Regional School District and the Borough of Runnemede and Township of Gloucester for School Resource Officers from July 1, 2013 through June 30, 2014.

 

29.    Comprehensive Equity Officer

       Move that the Board of Education approve the appointment of Brian Repici as the comprehensive Equity Officer from July 1, 2013 through June 30, 2014.

 

30.    Anti-Bullying Coordinator

       Move that the Board of Education approve Mr. David Cappuccio, Jr. as the district’s Anti-Bullying Coordinator.

 

31.    Anti-Bullying Specialists

         Move that the Board of Education approve the appointments of the following individuals to serve as Anti-Bullying Specialists for the assigned schools.

         Highland – Jeanette Vizoco            Timber Creek – TBD              Triton – Holly Ferterl

 

32.    Sports Medicine Care and Sports Performance Training Provider Contract
 
          Move that the Board of Education approve a Sports Medicine Care and Sports Performance Provider Contract between BHPRSD and Rothman Institute and Velocity Sports Performance to provide Sports Medicine Care and Sports Performance Training from July 1, 2013 through June 30, 2014. As per attached exhibit.

 

33.    Private School Free Lunch Program

         Be it resolved that the Black Horse Pike Regional School District Board of Education does not require the **    School to charge students for reduce and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulation for the 2013-2014 school year.

 

** LARC School; Hampton Academy, Pineland Learning Center; Yale School; Bancroft; Archway; Garfield Park Academy

 

34.    Educational Data Services, Inc.

Move that the Board of Education act to approve to continue a cooperative bidding program between BHPRSD and Educational Data Services, Inc. to provide shared services for the period of July 1, 2013 through June 30, 2014. As attached exhibit.

 

35.    NJSIAA Membership

Move that the Board of Education act to approve to continue the NJSIAA Membership renewal for Highland, Timber Creek and Triton for the period of July 1, 2013 through June 30, 2014.

 

36.    Garden State Co-op Membership

Move that the Board of Education act to approve to continue the Garden State Co-Op Membership Requirements for the period of July 1, 2013 through June 30, 2014.

 

37.    The Cooper Health System Employee Assistance Program

Move that the Board of Education act to approve to continue The Cooper Health System Employee Assistance Program Agreement for the period of July 1, 2013 through June 30, 2014.

 

38.    Bayada Nursing

Move that the Board of Education approve “In School” Nursing services provided by Bayada Nursing, Inc. for Special Education students as indicated in the IEP.

 

39.    Drug Screen Program

Move that the Board of Education act to approve to continue the utilization of Kennedy Health Systems Drug Screen Program for the period of July 1, 2013 through June 30, 2014.

 

40.    Approve Job Descriptions

Move that the Board of Education approve the existing job descriptions for the 2013-2014 school year.

41.    Computer Solutions, Inc.
 
Move that the Board of Education approve the Software Support Contract with Computer Solutions, Inc., as per attached exhibit.

 

42.    Perkins Funding FY14

Move that the Board of Education approve the Perkins Funding in the amount of $23,850. As per attached exhibit.

 
 
      43.   Construction Manager
       Move that the Board of Education approve the appointment of Greyhawk Construction Management for the Triton roof, for the summer
             of  2013, using the same team as in the prior year.