BOARD SECRETARY REPORT
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
May 9, 2013
Triton Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 04/16/13 8:37 am 2 minutes 45 seconds
04/26/13 1:26 pm 6 minutes Security (non-fire)
Highland 04/23/13 1:20 pm 8 minutes 56 seconds Tier 2 Security
04/30/13 8:07 am 12 minutes
Timber Creek 04/11/13 7:45 am 3 minutes
04/30/13 9:30 am 10 minutes Tier 2
Twilight 04/09/13 7:30 pm 3 minutes
04/22/13 7:20 pm 5 minutes Tier 2
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of April 25, 2013 Workshop/Action Meeting
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2013. The Treasurer’s Report and Secretary’s report are in agreement for the month of April 2013. Move that the Board of Education approve the Treasurer of School Moneys reports.
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Decrease – Use of Facilities (10,000)
Increase – Refund or Prior Years Expenditures 60,000
Decrease – Miscellaneous Income/Admission/Interest 115,000
Increase – Tuition – Other LEA’s/Individuals 270,000
Decrease – Medicaid Semi (27,000)
Increase – Employees Health --------
Increase – Extraordinary Aid 384,000
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Stronge and Associates
Move that the Board approve Five day training – Student Growth Objectives with Stronge and Associates per attached exhibit.
2. Resolution to Amend NJSBAIG bylaws
Move that the Board of Education approve a resolution to amend NJSBAIG bylaws per attached exhibit.
3. Appointment of Auditor
Move that the Board of Education act to approve the appointment of Bowman & Company LLP as Auditor, from July 1, 2013 through June 30, 2014.
BE IT FURTHERED RESOLVED, the Board of Education accepts and approves the Peer Review of Bowman and Company, LLP conducted by EisnerAmper, LLP on May 31, 2011.
4. Appointment of Insurance Broker of Record
Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Broker of Record, from July 1, 2013 through June 30, 2014.
Reapprove the Southern New Jersey Regional Employee Benefits Fund
Reapprove the Southern New Jersey Regional Employee Benefits Fund Indemnity and Trust Agreement
5. Appointment of Architectural Firm
Move that the Board of Education act to approve the appointment of Garrison Architects as the Architectural Firm from July 1, 2013 through June 30, 2014.
6. Appointment of Board Solicitor
Move that the Board of Education act to approve the appointment of Wade, Long, Wood & Kennedy, LLC as Board Solicitor from July 1, 2013 through June 30, 2014.
7. Renewal of Source-4-Teacher Contract
Move that the Board of Education act to approve the renewal of Source-4-Teachers for the District’s Substitute Teacher Placement for the period of July1, 2013 through June 30, 2014.
Move that the Board of Education approve Gloucester County Special Services for the following services for the 2013-2014 school year: As per attached exhibit.
Special Education Transportation, Vocational Transportation, Non-Public Transportation, Homeless Transportation
9. Phoenix Advisors
Move that the Board of Education approve Phoenix Advisors as financial advisors for the debt financing at a flat fee of $12,500 payable upon the successful sale and closing of refunding our current debt.
Authorize Garrison Architects to prepare and submit a NJDOE “other capital project” application for painting the gym and replacing the gym floors at Triton High School. The district acknowledges that it will receive no state aid for this project and further authorize Garrison Architects to amend the district application long range facility plan.