BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

REORGANIZATION/ACTION MEETING

May 9, 2013

Triton Regional High School – 6:00 pm

A.   INFORMATION ITEMS

1.  Required Monthly Drills

     Fire drills were held on the following dates:

                                               Date                            Time                Evacuation Time

     Triton                                   04/16/13                       8:37 am          2 minutes 45 seconds

                                               04/26/13                       1:26 pm           6 minutes Security (non-fire)     

     Highland                              04/23/13                       1:20 pm           8 minutes 56 seconds Tier 2 Security

                                                04/30/13                       8:07 am           12 minutes

     Timber Creek                        04/11/13                       7:45 am           3 minutes                                   

                                                04/30/13                        9:30 am         10 minutes Tier 2

     Twilight                                04/09/13                       7:30 pm           3 minutes

                                                04/22/13                       7:20 pm           5 minutes Tier 2            

2.   Board Attendance 

B.  MANDATED MONTHLY ACTION ITEMS

1.    Minutes

     Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

     Minutes of April 25, 2013 Workshop/Action Meeting

2.       Budget/Account Transfers                                                                                                                              

            Move to approve the Budget Transfers as shown.

3.       Bill List          

         Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.       Cash/Wire Transfers                                                                      

          Move that the Board of Education approve the cash/wire transfers as shown.

5.    Board Secretary/Business Administrator’s Report                          

         Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.    Treasurer of School Moneys Report                                                                              

       Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2013. The Treasurer’s Report and Secretary’s report are in agreement for the month of April 2013. Move that the Board of Education approve the Treasurer of School Moneys reports.

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. 

Decrease – Use of Facilities                                                    (10,000)                                     

Increase – Refund or Prior Years Expenditures                        60,000       

Decrease – Miscellaneous Income/Admission/Interest              115,000   

Increase – Tuition – Other LEA’s/Individuals                             270,000   

Decrease – Medicaid Semi                                                        (27,000)  

Increase – Employees Health                                                    --------   

Increase – Extraordinary Aid                                                    384,000                

8.   Cafeteria Fund Analysis                                  

      Move that the Board of Education approve the Cafeteria Fund Analysis.

9.    Student Activity Account Report                     

       Move that the Board of Education approve the Student Activities Account Reports.

10.    Use of Facilities           

         Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.   Other Monthly Action Items

1.       Stronge and Associates            

         Move that the Board approve Five day training – Student Growth Objectives with Stronge and Associates per attached exhibit.

2.       Resolution to Amend NJSBAIG bylaws            

         Move that the Board of Education approve a resolution to amend NJSBAIG bylaws per attached exhibit.

3.       Appointment of Auditor

            Move that the Board of Education act to approve the appointment of Bowman & Company LLP as Auditor, from July 1, 2013 through June 30, 2014.

             BE IT FURTHERED RESOLVED, the Board of Education accepts and approves the Peer Review of Bowman and Company, LLP conducted by EisnerAmper, LLP on May 31, 2011.

4.       Appointment of Insurance Broker of Record

         Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Broker of Record, from July 1, 2013 through June 30, 2014.

       Reapprove the Southern New Jersey Regional Employee Benefits Fund

          Reapprove the Southern New Jersey Regional Employee Benefits Fund Indemnity and Trust Agreement

5.       Appointment of Architectural Firm

          Move that the Board of Education act to approve the appointment of Garrison Architects as the Architectural Firm from July 1, 2013 through June 30, 2014.

6.       Appointment of Board Solicitor

            Move that the Board of Education act to approve the appointment of Wade, Long, Wood & Kennedy, LLC as Board Solicitor from July 1, 2013 through June 30, 2014.

7.       Renewal of Source-4-Teacher Contract

            Move that the Board of Education act to approve the renewal of Source-4-Teachers for the District’s Substitute Teacher Placement for the period of July1, 2013 through June 30, 2014.

         Move that the Board of Education approve Gloucester County Special Services for the following services for the 2013-2014 school year: As per attached exhibit.

        Special Education Transportation, Vocational Transportation, Non-Public Transportation,    Homeless Transportation