BOARD SECRETARY REPORT

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

REORGANIZATION/ACTION MEETING

May 16, 2013

Triton Regional High School – 6:00 pm

 

A.   INFORMATION ITEMS

 

1.  Required Monthly Drills

     Fire drills were held on the following dates:

           

                                Date                            Time                Evacuation Time

     Triton                   04/16/13                     8:37 am           2 minutes 45 seconds

                                04/26/13                     1:26 pm           6 minutes Security (non-fire)     

     Highland               04/23/13                     1:20 pm           8 minutes 56 seconds Tier 2 Security

                                 04/30/13                     8:07 am           12 minutes

     Timber Creek         04/11/13                     7:45 am           3minutes                                              
             
                                 04/30/13                      9:30 am         10 minutes Tier 2

     Twilight                 04/09/13                      7:30 pm           3 minutes

                                 04/22/13                      7:20 pm           5 minutes Tier 2            

 

2.   Board Attendance 

B.  MANDATED MONTHLY ACTION ITEMS

 

1.    Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business   Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of April 18, 2013 Executive Session
 
Minutes of April 18, 2013 Workshop/Action Meeting     

Minutes of April 25, 2013 Executive Session

Minutes of April 25, 2013 Workshop/Action Meeting     

Minutes of March 14, 2013 Workshop/Action Meeting-Released to Public     

Minutes of March 28, 2013 Workshop/Action Meeting-Released to Public 

2.     Budget/Account Transfers                                                                                                                              

        Move to approve the Budget Transfers as shown.

                                                                                                                          

3.       Bill List       

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.      Cash/Wire Transfers                                                                      

Move that the Board of Education approve the cash/wire transfers as shown.

 

5.    Board Secretary/Business Administrator’s Report                          

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.    Treasurer of School Moneys Report                                                                              

 Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2013. The Treasurer’s Report and Secretary’s report are in agreement for the month of April 2013. Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.    Budget Certification                                        

       BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. 

Decrease – Use of Facilities                                                         ($10,000.)                

Increase – Refund or Prior Years Expenditures                           $60,000.                  

Decrease – Miscellaneous Income/Admission/Interest                $115,000.     

Increase – Tuition – Other LEA’s/Individuals                                $270,000.

Decrease – Medicaid Semi                                                           ($27,000.)

Increase – Employees Health                                                       ----------

Increase – Extraordinary Aid                                                        $384,000.            

                                                                                                                

 

8.   Cafeteria Fund Analysis                                  

 Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.    Student Activity Account Report                     

 Move that the Board of Education approve the Student Activities Account Reports.

 

10.    Use of Facilities           

 Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.   Other Monthly Action Items

 

1.       Stronge and Associates         

Move that the Board approve Five day training – Student Growth Objectives with Stronge and Associates per attached exhibit.

 

2.       Resolution to Amend NJSBAIG bylaws            

Move that the Board of Education approve a resolution to amend NJSBAIG bylaws per attached exhibit.

 

3.       Appointment of Auditor

Move that the Board of Education act to approve the appointment of Bowman & Company LLP as Auditor, from July 1, 2013 through June 30, 2014.

BE IT FURTHERED RESOLVED, the Board of Education accepts and approves the Peer Review of Bowman and Company, LLP conducted by EisnerAmper, LLP on
May 31, 2011.

 

4.       Appointment of Insurance Broker of Record

Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Broker of Record, from July 1, 2013 through June 30, 2014.

Reapprove the Southern New Jersey Regional Employee Benefits Fund

Reapprove the Southern New Jersey Regional Employee Benefits Fund Indemnity and Trust Agreement

 

5.       Appointment of Architectural Firm

Move that the Board of Education act to approve the appointment of Garrison Architects as the Architectural Firm from July 1, 2013 through June 30, 2014.

 

6.       Highland Security Doors
          
Move that the Board of Education approve the proposal from SJTP, as a shared service agreement, to replace Highland Security Doors, in the amount of $204,000.Authorize Garrison Architects to prepare and submit a NJDOE “other capital project” application for replacing security doors at Highland High School. The district acknowledges that it will receive no state aid for this project and further authorize Garrison Architects to amend the district application long range facility plan.
           
7.       Appointment of School Physician
                  

Move that the Board of Education approve Harry Sharp as School Physician for the Black Horse Pike Regional School District from July1, 2013-June 30, 2014 at the annual fee of $54,000.

 
8.      Appointment of Gloucester County Special Services School District

Move that the Board of Education approve Gloucester County Special Services for the following services for the 2013-2014 school year: As per attached exhibit.

Special Education Transportation, Vocational Transportation, Non-Public Transportation,  Homeless Transportation

Rt. S4751 – Archbishop Damiano - $148.23  per diem

 
9.       Phoenix Advisors

Move that the Board of Education approve Phoenix Advisors as financial advisors for the debt financing at a flat fee of $12,500 payable upon the successful sale and closing of refunding our current debt..

 

10.    SJTP

Move that the Board of Education approve the proposal from SJTP, as a shared service agreement, to replace Triton's gym floor and bleachers, in the amount of $355,868. as well as paint the gym in the amount of$28,246.00

Authorize Garrison Architects to prepare and submit a NJDOE “other capital project” application for painting the gym and replacing the gym floors at Triton High School.  The district acknowledges that it will receive no state aid for this project and further authorize Garrison Architects to amend the district application long range facility plan.

 

11.    E-Rate Exchange         

Move that the Board of Education approve the service agreement between E-Rate Exchange and the Black Horse Pike Regional School District. As attached exhibit.

 
            12.   Bond Counsel Services – Parker McCay

       

Move that the Board of Education approve the Bond Counsel Services Agreement between Parker McCay and the Black Horse Pike Regional School District.  As attached exhibit.

 

 
      13.        Refunding Bond Ordinance
          

Move that the Board of Education approve refund of up to all of the outstanding callable refunding bonds, series 2004, of the Board of Education of the BHPRSD, in the county of Camden, NJ: authorizing the issuance of up to $14,700,000 of taxable school refunding bonds of the school district to finance the cost thereof; making certain determinations and covenants in connection therewith; and authorizing certain related actions in connection with the foregoing.  As attached exhibit.