BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

June 12, 2013

Administrative Offices - 4:30 pm

A.    INFORMATION ITEMS

1.   Required Monthly Drills

      Fire drills were held on the following dates:

                                                Date                             Time                 Evacuation Time

      Triton                                  05/20/13                        9:25 am           2 minutes 58 seconds

                                                05/31/13                        1:50 pm           6 minutes Security (non-fire)      

      Highland                             05/06/13                        1:25 pm            5 minutes 14 seconds

                                                04/30/13                        8:07 am           12 minutes

      Twilight                               05/06/13                        7:45 pm           4 minutes

                                                05/22/13                        7:05 pm           5 minutes Tier 3            

2.    Board Attendance

B.   MANDATED MONTHLY ACTION ITEMS

1.     Minutes

      Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

      Minutes of May 9, 2013 Workshop/Action Meeting

      Minutes of May 16, 2013 Workshop/Action Meeting

      Minutes of April 18, 2013 Workshop/Action Meeting-Released to Public

      Minutes of April 25, 2013 Workshop/Action Meeting-Released to Public

2.       Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

3.       Bill List

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.       Cash/Wire Transfers                                                                      

        Move that the Board of Education approve the cash/wire transfers as shown.

5.    Board Secretary/Business Administrator’s Report                          

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.   Treasurer of School Moneys Report                                                                              

        Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of May 2013.  The Treasurer’s Report and Secretary’s report are in agreement for the month of May 2013.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.   Budget Certification                                        

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. 

Decrease – Use of Facilities                                                          ($10,000.)                

Increase – Refund or Prior Years Expenditures                             $60,000.                  

Decrease – Miscellaneous Income/Admission/Interest                    $115,000.     

Increase – Tuition – Other LEA’s/Individuals                                   $270,000.

Decrease – Medicaid Semi                                                            ($27,000.)

Increase – Employees Health                                                        ----------

Increase – Extraordinary Aid                                                         $384,000.             

8.    Cafeteria Fund Analysis                                  

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.        Student Activity Account Report                     

        Move that the Board of Education approve the Student Activities Account Reports.

10.     Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.    Other Monthly Action Items

1.        Services Agreement Reinstatement with The Omni Group

Move that the Board approve the Services Agreement Renewal (net decrease due to fee restructuring) for the third party 403b administrator with The Omni Group as per attached exhibit.

2.        Bond Counsel Services – Parker McCay

Move that the Board of Education approve the Bond Counsel Services Agreement between Parker McCay and the Black Horse Pike Regional School District.  As attached exhibit.

3.        Refunding Bond Ordinance

Move that the Board of Education approve refund of up to all of the outstanding callable refunding bonds, series 2004, of the Board of Education of the BHPRSD, in the county of Camden, NJ: authorizing the issuance of up to $14,700,000 of taxable school refunding bonds of the school district to finance the cost thereof; making certain determinations and covenants in connection therewith; and authorizing certain related actions in connection with the foregoing.  As attached exhibit.

4.        FY 2014 ESEA-NCLB Allocation Notices

Move that the Board of Education approve the FY 2014 ESEA-NCLB Allocation Notice as per attached exhibit.

5.        FY 2014 NCLB Consortium

Move that the Board of Education approve the FY 2014 NCLB Consortium as per attached exhibit.

6.        Renewal of Contract for Waste/Recycling Services

Move that the Board of Education approve the renewal amount for the next term, July 1, 2013 – June 30, 2014, of the trash and recycling contract agreement with Republic Services of New Jersey, LLC as per attached exhibit.

7.        Agreement aha! Process Inc. for Professional Development

Move that the Board of Education approve the Agreement for Consulting Services with aha! Process, Inc. for a workshop/training program titled A Framework for Understanding Poverty.  As attached exhibit.

8.      Eastern Armored Services Agreement

Move that the Board of Education approve the Agreement with Eastern Armored Services, Inc. as per attached exhibit.

9.        Transportation Interlocal Service Agreement

Move that the Board of Education approve the Interlocal Transportation Service Agreement for the 2012-2103 & 2013-2014 school year as attached.