BOARD SECRETARY REPORT
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Special Workshop/Action Meeting
June 12, 2013
Administrative Offices - 4:30 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 05/20/13 9:25 am 2 minutes 58 seconds
05/31/13 1:50 pm 6 minutes Security (non-fire)
Highland 05/06/13 1:25 pm 5 minutes 14 seconds
04/30/13 8:07 am 12 minutes
Twilight 05/06/13 7:45 pm 4 minutes
05/22/13 7:05 pm 5 minutes Tier 3
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
2. Budget/Account Transfers
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
4. Cash/Wire Transfers
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of May 2013. The Treasurer’s Report and Secretary’s report are in agreement for the month of May 2013. Move that the Board of Education approve the Treasurer of School Moneys reports.
7. Budget Certification
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Decrease – Use of Facilities ($10,000.)
Increase – Refund or Prior Years Expenditures $60,000.
Decrease – Miscellaneous Income/Admission/Interest $115,000.
Increase – Tuition – Other LEA’s/Individuals $270,000.
Decrease – Medicaid Semi ($27,000.)
Increase – Employees Health ----------
Increase – Extraordinary Aid $384,000.
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
Move that the Board approve the Services Agreement Renewal (net decrease due to fee restructuring) for the third party 403b administrator with The Omni Group as per attached exhibit.
Move that the Board of Education approve the Bond Counsel Services Agreement between Parker McCay and the Black Horse Pike Regional School District. As attached exhibit.
Move that the Board of Education approve refund of up to all of the outstanding callable refunding bonds, series 2004, of the Board of Education of the BHPRSD, in the county of Camden, NJ: authorizing the issuance of up to $14,700,000 of taxable school refunding bonds of the school district to finance the cost thereof; making certain determinations and covenants in connection therewith; and authorizing certain related actions in connection with the foregoing. As attached exhibit.
Move that the Board of Education approve the FY 2014 ESEA-NCLB Allocation Notice as per attached exhibit.
Move that the Board of Education approve the FY 2014 NCLB Consortium as per attached exhibit.
Move that the Board of Education approve the renewal amount for the next term, July 1, 2013 – June 30, 2014, of the trash and recycling contract agreement with Republic Services of New Jersey, LLC as per attached exhibit.
Move that the Board of Education approve the Agreement for Consulting Services with aha! Process, Inc. for a workshop/training program titled A Framework for Understanding Poverty. As attached exhibit.
8. Eastern Armored Services Agreement
Move that the Board of Education approve the Agreement with Eastern Armored Services, Inc. as per attached exhibit.
Move that the Board of Education approve the Interlocal Transportation Service Agreement for the 2012-2103 & 2013-2014 school year as attached.