BOARD SECRETARY

     

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

REGULAR MONTHLY WORKSHOP/ACTION MEETING

August 15, 2013

Timber Creek Regional High School – 6:00 pm

 

A.            INFORMATION ITEMS

 

1.   Required Monthly Drills

      Fire drills were held on the following dates:

           

                                                Date                             Time                 Evacuation Time

      Triton                                  06/07/13                        8:10 am            2 minutes 55 seconds

                                                06/20/13                        1:30 pm            7 minutes Security-Shelter in Place

      Highland                             06/04/13                        1:25 pm            5 minutes 8 seconds

                                                06/17/13                        11:45 am           13 minutes Tier 3 Security Drill

      Timber Creek                       06/06/13                       11:25 am           3 minutes 38 seconds

                                                06/21/13                        11:15 am           13 minutes Security Drill

      Twilight                               06/06/13                        5:55 pm            4 minutes

                                                06/12/13                        7:00 pm            3 minutes Tier 1

 

2.    Board Attendance

 

B.         MANDATED MONTHLY ACTION ITEMS

 

1.     Minutes

      Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

     

      Minutes of June 12, 2013 Executive Session
      
      Minutes of June 12, 2013 Workshop/Action Meeting       
         Minutes of June 27, 2013 Executive Session
       
      Minutes of June 27, 2013 Workshop/Action Meeting
      Minutes of July 12, 2013 Workshop/Action Meeting       
Minutes of May 9, 2013 Workshop/Action Meeting-Released to Public

        Minutes of May 16, 2013 Workshop/Action Meeting-Released to Public

 

2.        Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.        Bill List

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.      Cash/Wire Transfers                                                                      

        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.   Board Secretary/Business Administrator’s Report                          

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.   Treasurer of School Moneys Report                                                                              

        Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of June 2013.  The Treasurer’s Report and Secretary’s report are in agreement for the month of June 2013.  Move that the Board of Education approve the Treasurer of School Moneys reports.

  

7.     Budget Certification                                        

        BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of June 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. 

                                                                                                     

Increase – Refund or Prior Years Expenditures                                   $75,000.                  

Increase – Miscellaneous Income/Admission/Interest                          $175,000.     

Increase – Tuition – Other LEA’s/Individuals                                        $270,000.

Decrease – Medicaid Semi                                                                ($8,500.)

Increase – Extraordinary Aid                                                              $384,000.             

 

8.    Cafeteria Fund Analysis                                  

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.        Student Activity Account Report                     

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.       Other Monthly Action Items

 

1.        Assembly Performance Agreement

Move that the Board approve an Assembly Performance Agreement with James Warren as attached exhibit.

 

2.        Professional Development – Bureau of Education and Research

Move that the Board approve Professional Development with Bureau of Education and Research as attached exhibit.

 

3.        Professional Development – Christine Dziczek

Move that the Board approve Professional Development with Christine Dziczek as attached exhibit.

 

4.        Disposal of LMC Books and Unusable Equipment                                                                                                                                
Move that the Board approve disposal of LMC Books and Unusable Equipment as attached exhibit.

 

5.      Transportation Contracts   
      Move that the Board approve 2013-2014 Parental Contracts for Student Transportation as attached exhibit.
 

6.        Change Order Request – SJTP

Move that the Board approve a Change Order Request in the amount of $1907.32 from SJTP as attached exhibit.

 

7.       NJDOE Round 4 ROD Grant

Move that the Board approve Garrison Architects to prepare and submit NJDOE Round 4 ROD Grant applications for various district projects and further authorize Garrison Architects to amend the districts LRFP to include these projects if and as required

 

8.        ACES Electric Resolution

Move that the Board approve a resolution binding the Black Horse Pike Regional School District to purchase electric generation services through the Alliance for Competitive Energy Services (“ACES”) Bid Cooperative Pricing System ID#E8801-ACESCPS as attached exhibit.

 

9.        ACES Gas Resolution

Move that the Board approve a resolution binding the Black Horse Pike Regional School District to purchase natural gas services through the Alliance for Competitive Energy Services (“ACES”) Bid Cooperative Prices System ID#EE8801-ACESCPS as attached exhibit.

 

10.     FY14 Special Education IDEA Grant

Move that the Board approve the application of the FY14 Special Education IDEA Grant.