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- Black Horse Pike Regional School District
- 2013-2014
- August 15, 2013
BOARD SECRETARY
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
REGULAR MONTHLY WORKSHOP/ACTION MEETING
August 15, 2013
Timber Creek Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
Fire drills were held on the following dates:
Date Time Evacuation Time
Triton 06/07/13 8:10 am 2 minutes 55 seconds
06/20/13 1:30 pm 7 minutes Security-Shelter in Place
Highland 06/04/13 1:25 pm 5 minutes 8 seconds
06/17/13 11:45 am 13 minutes Tier 3 Security Drill
Timber Creek 06/06/13 11:25 am 3 minutes 38 seconds
06/21/13 11:15 am 13 minutes Security Drill
Twilight 06/06/13 5:55 pm 4 minutes
06/12/13 7:00 pm 3 minutes Tier 1
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of May 16, 2013 Workshop/Action Meeting-Released to Public
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Treasurer of School Moneys Report
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of June 2013. The Treasurer’s Report and Secretary’s report are in agreement for the month of June 2013. Move that the Board of Education approve the Treasurer of School Moneys reports.
BOARDS’ CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of June 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Increase – Refund or Prior Years Expenditures $75,000.
Increase – Miscellaneous Income/Admission/Interest $175,000.
Increase – Tuition – Other LEA’s/Individuals $270,000.
Decrease – Medicaid Semi ($8,500.)
Increase – Extraordinary Aid $384,000.
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Assembly Performance Agreement
Move that the Board approve an Assembly Performance Agreement with James Warren as attached exhibit.
2. Professional Development – Bureau of Education and Research
Move that the Board approve Professional Development with Bureau of Education and Research as attached exhibit.
3. Professional Development – Christine Dziczek
Move that the Board approve Professional Development with Christine Dziczek as attached exhibit.
Move that the Board approve disposal of LMC Books and Unusable Equipment as attached exhibit.
6. Change Order Request – SJTP
Move that the Board approve a Change Order Request in the amount of $1907.32 from SJTP as attached exhibit.
7. NJDOE Round 4 ROD Grant
Move that the Board approve Garrison Architects to prepare and submit NJDOE Round 4 ROD Grant applications for various district projects and further authorize Garrison Architects to amend the districts LRFP to include these projects if and as required
Move that the Board approve a resolution binding the Black Horse Pike Regional School District to purchase electric generation services through the Alliance for Competitive Energy Services (“ACES”) Bid Cooperative Pricing System ID#E8801-ACESCPS as attached exhibit.
Move that the Board approve a resolution binding the Black Horse Pike Regional School District to purchase natural gas services through the Alliance for Competitive Energy Services (“ACES”) Bid Cooperative Prices System ID#EE8801-ACESCPS as attached exhibit.
10. FY14 Special Education IDEA Grant
Move that the Board approve the application of the FY14 Special Education IDEA Grant.