BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

REGULAR MONTHLY WORKSHOP/ACTION MEETING

September 12, 2013

Triton Regional High School – 6:00 pm

A.            INFORMATION ITEMS

1.   Required Monthly Drills

      Fire drills were held on the following dates: N/A

2.    Board Attendance

3.     Committee Meeting Reports – NOTHING TO REPORT

B.         MANDATED MONTHLY ACTION ITEMS

1.     Minutes

      Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

      Minutes of August 15, 2013 Workshop/Action Meeting

        Minutes of June 12, 2013 Workshop/Action Meeting-Released to Public

        Minutes of June 27, 2013 Workshop/Action Meeting-Released to Public

2.        Budget/Account Transfers                                                                                                                              

Move to approve the Budget Transfers as shown.

3.        Bill List

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.        Cash/Wire Transfers                                                                      

        Move that the Board of Education approve the cash/wire transfers as shown.

5.     Board Secretary/Business Administrator’s Report                          

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.     Treasurer of School Moneys Report                                                                              

        Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of July & August 2013.  The Treasurer’s Report and Secretary’s report are in agreement for the month of July & August 2013.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.     Budget Certification                                        

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of July & August 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                           Nothing To Report

8.    Cafeteria Fund Analysis                                  

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.        Student Activity Account Report                     

        Move that the Board of Education approve the Student Activities Account Reports.

10.    Use of Facilities           

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.            Other Monthly Action Items

1.        Center For Family Guidance Contract

Move that the Board of Education approve the contract with Center for Family Guidance as attached.

2.        Gloucester County Institute of Technology Pool Contract

Move that the Board of Education approve the pool contract with GCIT as attached.

3.        Gloucester County Institute of Technology Tuition Contract

Move that the Board of Education approve the tuition contract with GCIT as attached.

4.        Camden County Technical School Contract

Move that the Board of Education approve the contract with CCTS as attached.

5.        Newborn Nurses Contract

Move that the Board of Education approve the contract with NBN as attached.

6.        Interlocal Services Agreement with Runnemede BOE

Move that the Board of Education approve the Interlocal Services Agreement with Runnemede BOE as attached.

7.        2013-2014 Transportation Renewals

Move that the Board of Education approve the 2013-2014 transportation contract renewals, at a 2.68% increase, as specified below

8.        Perkins Grant Allocations FY 14

Move that the Board of Education approve the FY14 Perkins Grant Allocations as attached.

9.        Change Order Request – SJTP - Highland Entrance Doors

Move that the Board of Education approve a Change Order Request in the amount of $8067.50 from SJTP as attached exhibit – Highland Entrance Doors Project.

10.     Donation by Rotary

Move that the Board of Education accept  $13,100 graciously donated byRotary of Runnemede, Bellmawr and Glendora.  The funds will be deposited into a Student Activity Account and used towards the purchase of a new scoreboard for the Football field.  The Rotary Club will be acknowledged on the scoreboard.

11.     Disposal of Old Ink

Move that the Board of Education approve of the disposal of the following list of old unusable ink.

18 number 26's, 39 number 10's, 12 number 11's, 4 number 28's, 2 number 57's, 2 number 29's, 4 non-numbered, 1 number 21,

2 PTi Toner Cartridges, 1 Xerox Maintenance kit, 1 Brother Toner Cartridge, 2 15-A's

12.     Disposal of Old Books

Move that the Board of Education approve of the disposal of out dated FACS & Health/Phys. Ed. textbooks as attached.