BOARD SECRETARY

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

REGULAR MONTHLY WORKSHOP/ACTION MEETING

October 10, 2013

Highland Regional High School – 6:00 pm

 

A.           INFORMATION ITEMS

 

1.  Required Monthly Drills/Bus Evacuation Drills

     Drills were held on the following dates:

     

                                              Date                            Time                Evacuation Time

     Triton                                09.13.13                       9:25 am           3 minutes 5 seconds FIRE DRILL

                                             09.18.13                       8:37 am           6 minutes LOCKDOWN

     Highland                            09.12.13                       7:50 am           4 minutes 10 seconds FIRE DRILL

                                             09.20.13                       7:50 am           9 minutes LOCKDOWN

     Timber Creek                     09.16.13                     11:30 am          1hour 40 minutes LOCKOUT

                                             09.17.13                       8:35 am           2 minutes 48 seconds FIRE DRILL

     Twilight                             09.17.13                       5:40 pm           3 minutes FIRE DRILL

                                             09.30.13                       5:10 pm           4 minutes LOCKOUT     

 

 

2.   Board Attendance 

3.    Committee Meeting Reports– NOTHING TO REPORT

 

B.        MANDATED MONTHLY ACTION ITEMS

 

1.    Minutes

     Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business   Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

     

     Minutes of September 12, 2013 Executive Session
 
 
 

2.       Budget/Account Transfers                                                                                                                              

          Move to approve the Budget Transfers as shown.

                                                                                                                                                                   

3.       Bill List                                            

         Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.       Cash/Wire Transfers                                                                                    

         Move that the Board of Education approve the cash/wire transfers as shown.

 

5.    Board Secretary/Business Administrator’s Report                          

      Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.    Treasurer of School Moneys Report                                                                            

       Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of September 2013. The Treasurer’s Report and Secretary’s report are in agreement for the  month of September 2013. Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.    Budget Certification                                                       

       BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                         Nothing To Report

                                                                                                     

8.   Cafeteria Fund Analysis                                                 

      Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.    Student Activity Account Report                                    

       Move that the Board of Education approve the Student Activities Account Reports.

 

10.    Use of Facilities           

        Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.           Other Monthly Action Items

 

1.       Acceptance of Standard Operating Manual, Internal Control Manual and Purchasing Manual

         Move that the Board of Education approve:

         Standard Operating Procedure Manual

         Internal Control Manual

         Purchasing Manual

 

2.       Approval of CAP for FY 08-09 EXAID
 
         Move that the Board of Education approve the closing of the audit and follow up of the CAP implementation as conducted by the Office of Fiscal Accountability and       Compliance. See attached exhibit.

 

3.       SDA Grant Closeout
 
          Move that the Board of Education approve the SDA Grant Closeout as per attached exhibit.

 

4.       Center For Family Guidance Contract
 
         Move that the Board of Education approve the attached agreement with the Center For Family Guidance adding a fourth session STOP.

 

5.       Joint Transportation Agreement with Bordentown School District
 
         Move that the Board of Education approve the Jointure Transportation Agreement with Bordentown School District:

       Route # 51 at a jointure cost of $17,629.20 to transport a student to Burlington City HS along with five other student. See attached exhibit.

 

6.       Agreement to Provide Virtual Education Services
 
        Move that the Board of Education approve the agreement with Virtual Education Services as per attached exhibit.

7.       Disposal of Old Books

          Move that the Board of Education approve the donation to the Rotary Club of duplicate and outdated books that will not be used by our students. See attached exhibit.