BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
REGULAR MONTHLY WORKSHOP/ACTION MEETING
October 17, 2013
Highland Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills/Bus Evacuation Drills
Drills were held on the following dates:
Date Time Evacuation Time
Triton 09.13.13 9:25 am 3 minutes 5 seconds FIRE DRILL
09.18.13 8:37 am 6 minutes LOCKDOWN
Highland 09.12.13 7:50 am 4 minutes 10 seconds FIRE DRILL
09.20.13 7:50 am 9 minutes LOCKDOWN
Timber Creek 09.16.13 11:30 am 1hour 40 minutes LOCKOUT
09.17.13 8:35 am 2 minutes 48 seconds FIRE DRILL
Twilight 09.17.13 5:40 pm 3 minutes FIRE DRILL
09.30.13 5:10 pm 4 minutes LOCKOUT
Finance/Technology -Nothing to ReportPersonnel -Nothing to Report Policy/Planning -Nothing to Report
Public Relations/Media/Board Relations -Nothing to Report
Negotiations -Nothing to Report
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the
Board Secretary/Business Administrator and that the Executive Session minutes be released to the
public for all items that no longer need to be held confidential:
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of September 2013. The
Treasurer’s Report and Secretary’s report are in agreement for the month of September 2013. Move that
the Board of Education approve the Treasurer of School Moneys reports.
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. Nothing To Report
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Acceptance of Standard Operating Manual, Internal Control Manual and Purchasing Manual
Move that the Board of Education approve:
Standard Operating Procedure Manual
Internal Control Manual
implementation as conducted by the Office of Fiscal Accountability and Compliance. See attached
adding a fourth session STOP.
School District: Route # 51 at a jointure cost of $17,629.20 to transport a student to Burlington City HS
along with five other student. See attached exhibit.
books that will not be used by our students. See attached exhibit.
Move that the Board of Education approve the final payment we received from our outstanding SDA
grants that dated back to 2004. A payment of $ 125,544.00 was received, giving a clean start for the
next round of ROD grants.
Other Capital Project application for the conversion of the Highland Auto shop into a Robotics lab. The
district acknowledges that it will receive no state aid for the project and further authorizes Garrison
Architects to amend the districts LRFP to include this project. See attached exhibit.