BOARD SECRETARY

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

REGULAR MONTHLY WORKSHOP/ACTION MEETING

November 14, 2013

Timber Creek Regional High School – 6:00 pm

 

A.                 INFORMATION ITEMS

 

1.   Required Monthly Drills/Bus Evacuation Drills

      Drills were held on the following dates:

     

                                                Date                             Time                 Evacuation Time

      Triton                                  10.17.13                        1:30 pm            5 minutes EVACUATION DRILL

                                                10.30.13                        1:25 pm            2 minutes 58 seconds FIRE DRILL

      Highland                             10.08.13                        1:25 pm            5 minutes FIRE DRILL

                                                10.24.13                        9:25 am            9 minutes LOCKOUT

      Timber Creek                      10.25.13                       1:30 pm            11 minutes LOCKDOWN

                                                09.17.13                        8:35 am            2 minutes 48 seconds FIRE DRILL

      Twilight                               10.09.13                        6:40 pm            3 minutes FIRE DRILL

                                                10.24.13                        7:30 pm            5 minutes SECURITY DRILL    

 

 

2.    Board Attendance

 

3.       Committee Meeting Schedule/Reports

Finance/Technology                                     – Nothing to Report

Facilities/Security/Transportation                  – See Attached 

Curriculum/Special Ed/Student Affairs           – Nothing to Report

Personnel                                                    – Nothing to Report

Policy/Planning                                            – Nothing to Report

Public Relations/Media/Board Relations        – See Attached

Negotiations                                                – Nothing to Report

 

B.         MANDATED MONTHLY ACTION ITEMS

 

1.       Minutes

      Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

     

      Minutes of October 10, 2013 Executive Session
 

      Minutes of October 10, 2013 Workshop/Action Meeting

      Minutes of October 17, 2013 Executive Session

 

      Minutes of October 17, 2013 Workshop/Action Meeting

      Minutes of September 12, 2013 Executive Session-Released to Public

     

2.       Budget/Account Transfers                                                                                       

Move to approve the Budget Transfers as shown.

                                                                                                                          

3.       Bill List                              

      Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.       Cash/Wire Transfers                                                                       

      Move that the Board of Education approve the cash/wire transfers as shown.

 

5.   Board Secretary/Business Administrator’s Report                  

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.   Treasurer of School Moneys Report                                                 

      Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of October 2013.  The Treasurer’s Report and Secretary’s report are in agreement for the month of October 2013.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.   Budget Certification                                    

      BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of October 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                Nothing To Report

                                                                            

8.    Cafeteria Fund Analysis                                         

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.       Student Activity Account Report                              

      Move that the Board of Education approve the Student Activities Account Reports.

 

10.   Use of Facilities     

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.                 Other Monthly Action Items

 

1.       Gloucester County Special Services School District

Move that the Board of Education approve the 2013-2014 Joint Transportation Agreement with Gloucester County Special Services School District as attached.

 

2.       Alliance for Competitive Energy Services (ACES)

Move that the Board of Education approve the contract to purchase natural gas services through the Alliance For Competitive Energy Services (“ACES”) Bid Cooperative Pricing System ID#E8801-ACESCPS, as per attached exhibit.

 

3.       Alliance for Competitive Energy Services (ACES)

Move that the Board of Education approve the contract to purchase electric generation services through the Alliance For Competitive Energy Services (“ACES”) Bid Cooperative Pricing System ID#E8801-ACESCPS, as per attached exhibit.

 

4.       Discard Old Textbooks

Move that the Board of Education approve the disposal of old textbooks as per attached.

 

5.       Jefferis Engineering Assoc., LLC

Move that the Board of Education approve the contract with Jefferis Engineering Assoc., LLC to evaluate drainage condition at Highland High School Baseball Field.

 

6.       U. S. Communities Government Purchasing Alliance

Move that the Board of Education approve using U.S. Communities Government Purchasing Alliance for the purpose of purchasing products and services (membership is free).  See attached exhibit.