BOARD SECRETARY

 

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

 

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

 

REGULAR MONTHLY WORKSHOP/ACTION MEETING

December 5, 2013

Triton Regional High School – 6:00 pm

 

A.                 INFORMATION ITEMS

 

1.   Required Monthly Drills/Bus Evacuation Drills

      Drills were held on the following dates:

     

                                                Date                             Time                 Evacuation Time

      Triton                                  11-19-13                        9:25 am            6 minutes LOCKDOWN

                                                11-21-13                        8:35 am            3 minutes 9 seconds FIRE DRILL

      Highland                             11-01-13                        7:50 am            3 minutes FIRE DRILL

                                                11-27-13                        1:21 pm            8 minutes SHELTER IN PLACE

      Timber Creek                      11-11-13                        7:45 am            3 minutes 5 seconds FIRE DRILL

                                                11-19-13                        8:35 am            18 minutes LOCKDOWN

      Twilight                               11-01-13                        6:00 pm            1 minute 35 FIRE DRILL

                                                11-19-13                        5:45 pm            3 minutes LOCKDOWN

 

 

2.    Board Attendance

 

3.       Committee Meeting Schedule/Reports

Finance/Technology                                     – Nothing to Report

Facilities/Security/Transportation                    – See Attached 

Curriculum/Special Ed/Student Affairs            – Nothing to Report

Personnel                                                    – See Attached
Policy/Planning                                            – Nothing to Report
Public Relations/Media/Board Relations        – Nothing to Report
Negotiations                                                – Nothing to Report

 

B.         MANDATED MONTHLY ACTION ITEMS

 

1.       Minutes

      Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

     

      Minutes of November 14, 2013 Executive Session
   

      Minutes of November 14, 2013 Workshop/Action Meeting

      Minutes of October 10, 2013 Executive Session-Released to Public

      Minutes of October 17, 2013 Executive Session-Released to Public

 

2.       Budget/Account Transfers                                                                                       

Move to approve the Budget Transfers as shown.

                                                                                                                          

3.       Bill List                              

      Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.       Cash/Wire Transfers                                                                       

      Move that the Board of Education approve the cash/wire transfers as shown.

 

5.   Board Secretary/Business Administrator’s Report                  

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.   Treasurer of School Moneys Report                                                 

      Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2013.  The Treasurer’s Report and Secretary’s report are in agreement for the month of November 2013.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.   Budget Certification                                    

      BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                Nothing To Report

                                                                            

8.    Cafeteria Fund Analysis                                         

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.       Student Activity Account Report                              

      Move that the Board of Education approve the Student Activities Account Reports.

 

10.   Use of Facilities     

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.                 Other Monthly Action Items

 

1.       Ticket Prices and Dues for the Tri County Conference – 2014-2015 School Year

Move that the Board of Education approve ticket prices and dues for the Tri County Conference for the 2014-2015 school year, as per attached exhibit.

 

2.       Change of Timelines for Budget Submission

Move that the Board of Education approve a resolution to be sent to our legislators in support of A4300 and S2877 – Change of Timelines for Budget Submission and Approval for districts who have moved their Annual School Board Elections to November.  See attached exhibit.

 

3.       2013-2014 Homeless Tuition Contracts

Move that the Board of Education approve the homeless tuition contract for the 2013-2014 school year with Camden City School District for the students (J.C.)  See attached exhibit.

 

4.       Comprehensive Maintenance Plan 2014-2015
      Move that the Board of Education approve the 2014-2015 Comprehensive Maintenance Plan as attached.

 

5.       Resolution for Transfers and Payments for December

Move that the Board of Education approve the Resolution allowing the Board Secretary to make all bill payments for December with the full board to ratify at our January meeting.                                  
 
      Move that the Board of Education approve the Resolution to support school funding formula based upon enrollment not attendance for the 2014-2015 budget. See attached exhibit.
 
7.  Change Order #1 for Triton Roof
     Move that the Board of Education approve Change Order #1 for the Triton roof in the amount of $15,535.92 (credit of costs due to unused allowance $8,279.72 and credit for damage by roof leak of $7,256.20).