BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

January 9, 2014

Highland Regional High School – 7:00 pm

 

A.                   INFORMATION ITEMS

 

        1.     Required Monthly Drills/Bus Evacuation Drills

        Drills were held on the following dates:

       

                                                                Date                        Time                        Evacuation Time

        Triton                                               12-04-13                 12:58 pm                 2 minutes 56 seconds FIRE DRILL

                                                                12-12-13                 8:00 am                   7 minutes LOCKDOWN

        Highland                                          12-05-13                 7:15 am                   45 minutes FIRE DRILL

                                                                12-11-13                 7:56 am                   24 minutes SHELTER IN PLACE

        Timber Creek                                  12-13-13                 9:25 am                   2 minutes 36 seconds FIRE DRILL

                                                                12-20-13                 7:55 am                   15 minutes SHELTER IN PLACE

        Twilight                                            12-11-13                 4:10 pm                   3 minute  FIRE DRILL

                                                                12-18-13                 5:40 pm                   4 minutes LOCKOUT             

        2.    Board Attendance

 

  1. Committee Meeting Schedule/Reports

        Finance/Technology                                – Nothing to Report

        Facilities/Security/Transportation             – Nothing to Report

        Curriculum/Special Ed/Student Affairs     – Nothing to Report

        Personnel                                                – Nothing to Report

        Policy/Planning                                        – See Attached

        Public Relations/Media/Board Relations  – Nothing to Report

        Negotiations                                            – Nothing to Report

 

B.            MANDATED MONTHLY ACTION ITEMS

 

1.        Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

       

                Minutes of December 5, 2013 Executive Session

                

                Minutes of December 5, 2013 Workshop/Action Meeting

                Minutes of November 14, 2013 Executive Session-Released to Public

       

2.        Budget/Account Transfers                                                                                                                      

Move to approve the Budget Transfers as shown.

                                                                                                                                                           

3.       Bill List                                    

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.        Cash/Wire Transfers                                                                                              

        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.     Board Secretary/Business Administrator’s Report                  

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report                                                                      

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of December 2013.  The Treasurer’s Report and Secretary’s report are in agreement for the month of December 2013.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.     Budget Certification                                                

    BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2013. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                   Nothing To Report

   

8.     Cafeteria Fund Analysis                                                         

    Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.      Student Activity Account Report                                             

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities      

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

1.                    Other Monthly Action Items

 

1.   Jeff Yaldin Program Agreement for School Assemblies

        
Move that the Board approve the Program Agreement with Jeff Yaldin, motivational speaker, as per attached exhibit.

 

  1. United Community Center of S. J., Inc.

Move that the Board approve a contract with Unity Community Center of S. J., Inc., a Universal African Dance and Drum Ensemble, as per attached exhibit.

 

  1. Rowan University Contract for Girlz Rule

Move that the Board of Education approve the contract between Rowan University and BHPRSD for use of the Rowan University pool for Girlz Rule Swim Meet. See attached exhibit.

 

  1. Interlocal Governmental Services Agreements

Move that the Board of Education approve the Interlocal Governmental Services agreement for School Resource Officers as attached.

       

  1. Disposal of Soccer Equipment

Move that the Board of Education approve the disposal of old, unusable soccer equipment from Timber Creek. 

                35 sweats                25 blue uniforms                      25 white uniforms

 

  1. Adoption of the June 30 2013 Audit

Move that the Board of Education accept and approve the audit of June 30, 2013 as per attached exhibit.  Presentation of the audit by Mr. Scott Barron of Bowman and Company, LLC is scheduled for tonight’s board meeting.

 

7.        Corrective Action Plan

        Move that the Board approve the submission to the County Office of Education the Corrective Action form for June 30, 2012 audit.  NONE REQUIRED.