BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

February 20, 2014

Timber Creek Regional High School – 7:00 pm

 

A.                   INFORMATION ITEMS

 

        1.     Required Monthly Drills/Bus Evacuation Drills

        Drills were held on the following dates:

       

                                                                Date                        Time                        Evacuation Time

        Triton                                               01-10-14                 11:45 am                 3 minutes 05 seconds FIRE DRILL

                                                                01-27-14                 8:37 am                   5 minutes LOCKOUT/STATE – SHELTER IN PLACE

        Highland                                          01-09-14                 1:22 pm                   5 minutes 25 seconds FIRE DRILL

                                                                01-17-14                 10:17 am                 21 minutes FIRE EVACUATION

        Timber Creek                                  01-13-14                1:29 pm                   2 minutes 58 seconds FIRE DRILL

                                                                01-17-14                 10:17 am                 21 minutes FIRE EVACUATION

        Twilight                                            01-16-14                 6:45 pm                   3 minute FIRE DRILL

                                                                01-24-14                 4:20 pm                   4 minutes SHELTER IN PLACE             

        2.    Board Attendance

 

  1. Committee Meeting Schedule/Reports

        Finance/Technology                                – Nothing to Report

        Facilities/Security/Transportation             See Attached       

        Curriculum/Special Ed/Student Affairs     – Nothing to Report

        Personnel                                                – Nothing to Report

        Policy/Planning                                        – Nothing to Report

        Public Relations/Media/Bd Relations       – Nothing to Report

        Negotiations                                            – Nothing to Report

 

B.            MANDATED MONTHLY ACTION ITEMS

 

1.        Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

       

                Minutes of January 9, 2014 Executive Session

 

                Minutes of January 9, 2014 Workshop/Action Meeting

                Minutes of December 5, 2013 Executive Session-Released to Public

       

2.        Budget/Account Transfers                                                                                                                      

Move to approve the Budget Transfers as shown.

                                                                                                                                                           

3.        Bill List                                    

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.        Cash/Wire Transfers                                                                                              

        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.     Board Secretary/Business Administrator’s Report                  

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report                                                                      

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of January 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of January 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.     Budget Certification                                                

    BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of January 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                   Nothing To Report

   

8.     Cafeteria Fund Analysis                                                         

    Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.      Student Activity Account Report                                             

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities      

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.       Other Monthly Action Items

 

1.   Joint Transportation Agreement with Hunterdon Central Regional High School District

Move that the Board of Education approve the Jointure Transportation Agreement with Hunterdon Central Regional High School District:  Route # 0691 at a jointure cost of $18,000.00 to transport a student to Stepping Stone School.  See attached exhibit.

 

2.        Private School Free Lunch Program

Be it resolved that the Black Horse Pike Regional School District Board of Education does not require the **     School to charge students for reduce and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulation for the 2014-2015 school year.

 

** LARC School; Hampton Academy, Pineland Learning Center; Yale School; Bancroft; Archway; Garfield Park Academy

 

3.        Disposal of Old, Broken, Weight Room Equipment 

Move that the Board of Education approve the disposal of old, broken weight room equipment at Triton High School.

 

4.   Bayada Nursing

Move that the Board of Education approve “In School” Nursing services provided by Bayada Nursing, Inc. for student R. F.  See attached exhibit.

 

5.        RTK Survey Prep Proposal

Move that the Board accept the proposal from Epic Environmental Services, LLC. 

  

6.        Authorizing execution and delivery of the Grant Agreement for TC Security upgrade

Move that the Board of Education authorize execution and delivery of the grant agreement:

Grant # G5-5972

Black Horse Pike Regional School District/ Camden County 

DOE Project # 0390-030-14-1003

SDA Project # 0390-030-14-G2VE

The purpose of the project is to provide security upgrades for the Timber Creek Regional High School at a total estimated project cost of $507,651, Grant amount of $290,495.

 

7.        Delegation of Authority to the School Business Administrator for supervision of the School Facilities Project

Move that the Board of Education grant Delegation of Authority to Jean Grubb, School Business Administrator for supervision of the School Facilities Project

Grant # G5-5972

Black Horse Pike Regional School District/ Camden County 

DOE Project # 0390-030-14-1003

SDA Project # 0390-030-14-G2VE

The purpose of the project is to provide security upgrades for the Timber Creek Regional High School at a total estimated project cost of $507,651, Grant amount of $290,495.