BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

March 27, 2014

Triton Regional High School – 7:00 pm

 

A.                   INFORMATION ITEMS

 

        1.     Required Monthly Drills/Bus Evacuation Drills

        Drills were held on the following dates:

       

                                                                Date                        Time                        Evacuation Time

        Triton                                               02-21-14                 10:52 am                 2 minutes 57 seconds FIRE DRILL

                                                                02-25-14                 1:26 pm                   8 minutes LOCKDOWN/STATE – ACTIVE SHOOTER

        Highland                                          02-07-14                 9:30 AM                   5 minutes 13 seconds FIRE DRILL

                                                                02-18-14                 7:01 am                   10 minutes 22 seconds EVACUATION

        Timber Creek                                  02-06-14                9:25 am                   2 minutes 35 seconds FIRE DRILL

                                                                02-21-14                 9:38 am                   15 minutes LOCKDOWN

        Twilight                                            02-04-14                 6:30 pm                   3 minute FIRE DRILL

                                                                02-27-14                 6:45 pm                   5 minutes LOCKDOWN          

        2.    Board Attendance

 

  1. Committee Meeting Schedule/Reports

        Finance/Technology                                – See Attached

        Facilities/Security/Transportation             – See Attached

        Curriculum/Special Ed/Student Affairs     – Nothing to Report

        Personnel                                                – See Attached

        Policy/Planning                                        – Nothing to Report

        Public Relations/Media/Bd Relations       – Nothing to Report

        Negotiations                                            – Nothing to Report

 

B.            MANDATED MONTHLY ACTION ITEMS

 

1.        Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

       

                Minutes of February 20, 2014 Executive Session
             

                Minutes of February 20, 2014 Workshop/Action Meeting

                Minutes of January 9, 2014 Executive Session-Released to Public

       

2.        Budget/Account Transfers      APPROVED - 3/13/14                                                                                           

Move to approve the Budget Transfers as shown.

                                                                                                                                                           

3.       Bill List                                                                                      

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.        Cash/Wire Transfers        APPROVED - 3/13/14                                                                                           

        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.     Board Secretary/Business Administrator’s Report     APPROVED - 3/13/14 

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report          APPROVED - 3/13/14                          

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of February 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 7.     Budget Certification              APPROVED - 3/13/14

    BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of February 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                   Nothing To Report

   

8.     Cafeteria Fund Analysis                          APPROVED - 3/13/14

    Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.     Student Activity Account Report              APPROVED - 3/13/14

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities      

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.       Other Monthly Action Items

 

  1. Adoption of 2014-2015 School Budget                                    APPROVED 3/13/14

a)       Move that the Board of Education adopt the 2014-2015 budget in the amount of $71,629,552.

 

BE IT RESOLVED to approve the 2014-2015 school district budget.

                                                                                                                                                                                                               

                                                                                                                Budget                   Local Tax Levy

                                                General Fund                                        $ 67,036,355           $29,116,326           

                                                Special Revenue Fund                         $     963,228               --------------

                                                Debt Service Fund                                $   3,629,969           $ 2,079,663 

                                                Total Base Budget                               $ 71,629,552           $31,195,989

 

b)       Move that the Board of Education approve the following:

 

Resolved, that there be raised for General Fund $ 29,116,326.00 for the ensuing school year 2014-2015 allocated among the constituent municipalities as follows:

 

                                                                                                                2014-2015

                                                Municipality                                           Percent Share        Local Tax Levy

                                                Borough of Bellmawr                               12.9832469             $  3,780,244.49 

                                                Township of Gloucester                           77.3851250             $22,531,705.27      

                                                Borough of Runnemede                          9.6316281               $  2,804,376.24

                                                                                                                                                $29,116,326.00

 

  1. Safety Grant                                                                            APPROVED 3/13/14

        Move that the Board of Education approve the Safety Grant application as per attached exhibit.

 

  1. Disposal of Obsolete Equipment                                              APPROVED 3/13/14

Move that the Board approve of the disposal of obsolete equipment as per attached exhibit.

 

  1. SJTP for Highland Window Replacement Project                     TABLED UNTIL APRIL MEETING

Move that the Board approve the use of SJTP for the Highland Window Replacement Project.

       5.     Disposal of Obsolete Equipment from Timber Creek
 
               Move that the Board approve of the disposal of obsolete equipment as follows:
               Dell Monitor  - JLDM1l1, Approx 10-15 lbs., from office in the LMC.  The display board is split in half and no longer works as it should.
               Savin 4045E Photocopier - D2537, Approx 150-200 lbs, located in the gym storage room, unknown origin, not functional.
               Torit Dust Collection System – 940, Approx 1000 lbs, Model # VS 3000 Serial Number IG630137-001