BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

May 1, 2014

Timber Creek Regional High School – 6:00 pm

 

A.                   INFORMATION ITEMS

 

1.     Required Monthly Drills/Bus Evacuation Drills

                Drills were held on the following dates:

       

                                                Date                         Time                        Evacuation Time

        Triton                       03-27-14                 10:20 am                 3 minutes 13 seconds FIRE DRILL

                                        03-27-14                 10:45 pm                 25 minutes EVACUATION DRILL

        Highland                  03-11-14                 1:25 am                   4 minutes 41 seconds FIRE DRILL

                                        03-26-14                 9:22 am                   7 minutes SHELTER IN PLACE

        Timber Creek          04-08-14                8:25 am                   3 minutes 46 seconds FIRE DRILL

                                        03-27-14                 8:19 am                   8 minutes LOCKOUT

        Twilight                    04-09-14                 6:44 pm                   4 minute FIRE DRILL

                                        04-11-14                 4:45 pm                   4 minutes SHELTER IN PLACE             

        2.    Board Attendance

 

3. Committee Meeting Schedule/Reports

        Finance/Technology                                – Nothing to Report

        Facilities/Security/Transportation              – Nothing to Report 

        Curriculum/Special Ed/Student Affairs      – Nothing to Report

        Personnel                                                 – See Attached

        Policy/Planning                                        – Nothing to Report

        Public Relations/Media/Bd Relations        – Nothing to Report

        Negotiations                                             – Nothing to Report

 

B.            MANDATED MONTHLY ACTION ITEMS

 

1.        Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

       

                Minutes of March 29, 2014 Workshop/Action Meeting 

Minutes of April 10, 2014 Executive Session

                Minutes of April 10, 2014 Workshop/Action Meeting 

                Minutes of March 13, 2014 Executive Session-Released to Public

                Minutes of March 27, 2014 Executive Session-Released to Public

       

2.        Budget/Account Transfers        - n/a until 5/15/14                                                                                                                    

Move to approve the Budget Transfers as shown.

                                                                                                                                                           

3.        Bill List                      - n/a until 5/15/14                    

        Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.        Cash/Wire Transfers                - n/a until 5/15/14                                                                    

        Move that the Board of Education approve the cash/wire transfers as shown.

 

5.     Board Secretary/Business Administrator’s Report                    -n/a until 5/15/14     

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report       -n/a until 5/15/14                                                     

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of April 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 7.     Budget Certification                  - n/a until 5/15/14    

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                   Nothing To Report

   

8.     Cafeteria Fund Analysis           - n/a until 5/15/14                                    

    Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.     Student Activity Account Report                - n/a until 5/15/14                    

        Move that the Board of Education approve the Student Activities Account Reports.

 

10.     Use of Facilities        

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.       Other Monthly Action Items

 

1.   CIPA Compliance Certification for Funding Year 2015              - n/a until 5/15/14

Move that the Board of Education approve the CIPA Compliance Certification for Funding Year 2015. 

2.   Private School Free Lunch Program

Be it resolved that the Black Horse Pike Regional School District Board of Education does not require ** School to charge students for reduced and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulation for the 2013-2014 and  2014-2015 school year.

**New Jersey Private Schools in accordance with NJAC 6A:23A-18.5 effective 7/1/07:  including but not limited to LARC School, Hampton Academy, Pineland Learning Center, Yale School, Bancroft, Archway, Garfield Park Academy, Willowglen Academy

 

3.    Computer Solutions, Inc.          - n/a until 5/15/14

Move that the Board of Education approve the Software Support Contract with Computer Solutions, Inc., as per attached exhibit.