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- Black Horse Pike Regional School District
- 2013-2014
- May 15, 2014
BOARD SECRETARY
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
May 15, 2014
Timber Creek Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills/Bus Evacuation Drills
Drills were held on the following dates:
Date Time Evacuation Time
Triton 04-04-14 1:25 pm 2 minutes 58 seconds FIRE DRILL
04-15-14 8:30 am 6 minutes LOCKOUT/STATE SHELTER IN PLACE
Highland 04-16-14 9:28 pm 3 minutes 19 seconds FIRE DRILL
04-29-14 7:40 am 8 minutes LOCKDOWN
Timber Creek 04-08-14 8:25 am 3 minutes 46 seconds FIRE DRILL
04-30-14 1:38m 9 minutes SHELTER IN PLACE
Twilight 04-09-14 6:44 pm 4 minute FIRE DRILL
04-11-14 4:45 pm 4 minutes SHELTER IN PLACE
- Committee Meeting Schedule/Reports
Finance/Technology – See Attached
Facilities/Security/Transportation – See Attached
Curriculum/Special Ed/Student Affairs – See Attached
Personnel – See Attached
Policy/Planning – Nothing to Report
Public Relations/Media/Bd Relations – Nothing to Report
Negotiations – Nothing to Report
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes - Approved 5/1/14
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of March 29, 2014 Workshop/Action Meeting
Minutes of April 10, 2014 Executive Session
Minutes of April 10, 2014 Workshop/Action Meeting
Minutes of March 13, 2014 Executive Session-Released to Public
Minutes of March 27, 2014 Executive Session-Released to Public
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Treasurer of School Moneys Report
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2014. The Treasurer’s Report and Secretary’s report are in agreement for the month of April 2014. Move that the Board of Education approve the Treasurer of School Moneys reports.
BOARDS’ CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. Nothing To Report
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
- CIPA Compliance Certification for Funding Year 2015
Move that the Board of Education approve the CIPA Compliance Certification for Funding Year 2015.
- Private School Free Lunch Program
Be it resolved that the Black Horse Pike Regional School District Board of Education does not require ** School to charge students for reduced and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulation for the 2013-2014 and 2014-2015 school year.
**New Jersey Private Schools in accordance with NJAC 6A:23A-18.5 effective 7/1/07.
Move that the Board of Education approve the Software Support Contract with Computer Solutions, Inc., as per attached exhibit.
- Allegheny Educational Systems, Inc. for Fabrication Laboratory at Highland– Approved 5/1/14
Move that the Board of Education accept the proposal from Allegheny Educational Systems, Inc. to equip the new Fabrication Laboratory at Highland. The proposal is in the amount of $143,631.00.
- Interlocal Agreement For School Resource Officers - Approved 5/1/14
Move that the Board of Education approve the attached Interlocal Agreement with Runnemede Borough and Gloucester Twp. for School Resource Officers.
- Authorizing execution and delivery of the Grant Agreement for Highland Unbundled Project – Exterior closure, HVAC communications, life safety.
Move that the Board of Education authorize execution and delivery of the grant agreement:
Grant # G5-6206
Black Horse Pike Regional School District/ Camden County
DOE Project #0390-020-14-1001
SDA Project #0390-020-14-G3EE
The purpose of the project is Unbundled Project – Exterior closure, HVAC communications, life safety for the Triton Regional High School at a total estimated project cost of $4,753,138. Grant amount of $2,719,907.
- Delegation of Authority to the School Business Administrator for supervision of the School Facilities Project
Move that the Board of Education grant Delegation of Authority to Jean Grubb, School Business Administrator for supervision of the School Facilities Project
Grant # G5-6206
Black Horse Pike Regional School District/ Camden County
DOE Project #0390-020-14-1001
SDA Project #0390-020-14-G3EE
The purpose of the project is Unbundled Project – Exterior closure, HVAC communications, life safety for the Highland Regional High School at a total estimated project cost of $4,753,138. Grant amount of $2,719,907.
- Authorizing execution and delivery of the Grant Agreement for Triton to provide Unbundled Project – Exterior closure, HVAC communications, life safety.
Move that the Board of Education authorize execution and delivery of the grant agreement:
Grant # G5-6207
Black Horse Pike Regional School District/ Camden County
DOE Project #0390-050-14-1002
SDA Project #0390-050-14-G3EF
The purpose of the project is Unbundled Project – Exterior closure, HVAC communications, life safety for the Triton Regional High School at a total estimated project cost of $4,331,226. Grant amount of $2,478,538.
- Delegation of Authority to the School Business Administrator for supervision of the School Facilities Project
Move that the Board of Education grant Delegation of Authority to Jean Grubb, School Business Administrator for supervision of the School Facilities Project
Grant # G5-6207
Black Horse Pike Regional School District/ Camden County
DOE Project #0390-050-14-1002
SDA Project #0390-050-14-G3EF
The purpose of the project is Unbundled Project – Exterior closure, HVAC communications, life safety for the Triton Regional High School at a total estimated project cost of $4,331,226. Grant amount of $2,478,538.
- Renewal of Transportation Contract with GCSSSD
Move that the Board of Education approve the transportation renewal of route S4751 with GCSSSD for the 2014-2015 school year.
Move that the Board of Education approve the Shared Service Agreement with Sterling High School (SJTP). As per attached exhibit.
- Proposal from SJTP for Highland Window and Door Replacement Project
Move that the Board of Education approve the proposal by SJTP for Highland Window and Door Replacement Project in the amount of $1,231,400.00, upon receipt of the executed SDA Grant Agreement and acceptance of the Shared Services Procurement Method.
- Proposal from SJTP for Highland Bleacher Repair Project
Move that the Board of Education approve the proposal by SJTP for Highland Bleacher Repair Project in the amount of $28,321.00, upon receipt of the executed SDA Grant Agreement and acceptance of the Shared Services Procurement Method.
- Proposal from SJTP for Triton Roof Repair Project
Move that the Board of Education approve the proposal by SJTP for Triton Roof Project in the amount of $1,437,775.00. Pending approval of the signed grant agreement for SDA.
Move that the Board of Education approve the contract with Rehab Connection for Physical/Occupational Therapy services for the 2014-2015 school year. As attached exhibit.
Move that the Board of Education approve the Amendment to Agreement for Services with Bureau of Education and Research. As attached exhibit.
Move that the Board of Education approve the disposal list as attached exhibit.
Move that the Board of Education approve the resolution supporting A-2930/S-1987 eliminating Superintendent Salary Cap. As attached exhibit.
19. Transportation Jointure with Delsea Regional
Move that the board approve a transportation jointure with Delsea Regional for the 13 -14 school year in the amount of $7055. See attached exhibit.
20. Resolution for Appointment of Representative and Alternate Representative to the Southern New Jersey Regional Employee Benefits Fund effective July 1, 2014 to represent the BHPRSD
Move that the Board of Education approve the appointment of Jean Grubb as Representative to the Southern New Jersey Regional Employee Benefits, and Janet Glover as Alternate Representative to the Southern New Jersey Regional Employee Benefits, effective July 1, 2014 to represent the Black Horse Pike Regional School District.
21. Designation of Official Newspapers
a. Move that the Board of Education act to approve the designation of The Courier Post as a newspaper of record.
b. Move that the Board of Education act to approve the designation of The Record Breeze as a newspaper of record.
22. Adoption of Existing Board Policies
Move that the Board of Education approve the adoption of existing board policies.
23. Appointment of PACO/OPRA
Move that the Board of Education approve the appointment of Jean Grubb as the Public Agency Compliance Official (PACO) and Open Public Records Official from July 1, 2014 through June 30, 2015.
24. Appointment of Affirmative Action Officer
Move that the Board of Education approve the appointment of Julie Scully, Supervisor of Personnel and Jean Grubb, Business Administrator as the Affirmative Action Officer(s), from July 1, 2014 through June 30, 2015.
25. Appointment of 504 Officer
Move that the Board of Education approve the appointment of David Cappuccio, Director of Special Services as the District 504 Officer from July 1, 2014 through June 30, 2015.
26. Appointment of Purchasing Agent
Move that the Board of Education approve the appointment of the Jean Grubb as the District Qualified Purchasing Agent from July 1, 2014 through June 30, 2015.
27. Appointment of Board Secretary
Move that the Board of Education approve the appointment of Jean Grubb as Board Secretary from July 1, 2014 through June 30, 2015.
28. Approve Curriculum
Move that the Board of Education approve the existing district curriculum for the 2014-2015 school year.
29. Approve Petty Cash Fund
Move that the Board of Education approve petty cash funds for the period of July 1, 2014 through June 30, 2015, as specified below:
Central Administration $ 100.00
Building Principals $ 100.00
Special Education Student Incentive Program $ 400.00
30. Authorization to Sign Checks
Move that the Board of Education approve the district officials to sign checks on behalf of the district until the next reorganization meeting of the Board, per the attached exhibit.
31. Approve Tax Shelters
Move that the Board of Education approve the following Tax Shelter providers and include them as an addendum to the district 403(b) Plan Document:
Lincoln Investments AXA Equitable First Investors Metlife
Siracusa Benefits Vanguard Midland National Franklin Templeton
BE IT FURTHER RESOLVED, that The Omni Group be appointed the District’s 3rd Party Administrator for the District’s 403(b) plans.
32. Authorization to Award Contracts
Move that the Board of Education authorize the Business Administrator to award contracts up to the bid threshold/quote threshold until the next reorganization meeting of the Board.
33. Approve Bill Payments between Board Meetings
Move that the Board of Education authorize the Business Administrator to approve bill payments between board meetings.
34. Approve Use of State Contracts for Purchasing
Move that the Board of Education authorize the Business Administrator to use state contracts for purchasing of goods and services from July 1, 2014 through June 30, 2015.
35. Comprehensive Equity Officer and Title IX Officer
Move that the Board of Education approve the appointment of Julie Scully as the Comprehensive Equity Officer and Title IX Officer from July 1, 2014 through June 30, 2015.
36. Anti-Bullying Coordinator
Move that the Board of Education approve Mr. David Cappuccio, Jr. as the district’s Anti-Bullying Coordinator.
37. Anti-Bullying Specialists
Move that the Board of Education approve the appointments of the following individuals to serve as Anti-Bullying Specialists for the assigned schools.
Highland – Jeanette Vizoco Timber Creek – Nicole Lauri Triton – Holly Fertel
38. Educational Data Services, Inc.
Move that the Board of Education act to approve to continue a cooperative bidding program between BHPRSD and Educational Data Services, Inc. to provide shared services for the period of July 1, 2014 through June 30, 2015.
39. NJSIAA Membership
Move that the Board of Education act to approve to continue the NJSIAA Membership renewal for Highland, Timber Creek and Triton for the period of July 1, 2014 through June 30, 2015.
40. Garden State Co-op Membership
Move that the Board of Education act to approve to continue the Garden State Co-Op Membership Requirements for the period of July 1, 2014 through June 30, 2015.
41. The Cooper Health System Employee Assistance Program
Move that the Board of Education act to approve to continue The Cooper Health System Employee Assistance Program Agreement for the period of July 1, 2014 through June 30, 2015.
42. Bid Proposal from Hy-Point Dairy
Move that the Board of Education accept the bid proposal from Hy-Point Dairy for the period of September 1, 2014 through June 30, 2015.
43. Appointment of Architectural Firm
Move that the Board of Education act to approve the appointment of Garrison Architects as the Architectural Firm from July 1, 2014 through June 30, 2015.
44. Appointment of Auditor
Move that the Board of Education act to approve the appointment of Bowman & Company LLP as Auditor, from July 1, 2014 through June 30, 2015.
45. Bond Counsel Services – Parker McCay
Move that the Board of Education approve the Bond Counsel Services Agreement between Parker McCay and the Black Horse Pike Regional School District.
46. Appointment of Broker of Record of Employee Benefits
Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Broker of Record of employee benefits, from July 1, 2014 through June 30, 2015.
47. Appointment of Engineering Firm
Move that the Board of Education approve by project.
48 Appointment of Insurance Consultant
Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Consultant, from July 1, 2014 through June 30, 2015.
49. Appointment of School Physician
Move that the Board of Education approve Harry Sharp as School Physician for the Black Horse Pike Regional School District from July 1, 2014- June 30, 2015.
50. Appointment of Solicitor
Move that the Board of Education act to approve the appointment of Wade, Long, Wood and Kennedy as Board Solicitor, from July 1, 2014-June 30, 2015.
51. Appointment of Substitute Teacher Staffing Services
Move that the Board of Education act to approve the appointment of Source 4 Teachers as Substitute Teacher Staffing Services, from July 1, 2014 - June 30, 2015.
To approve the submission of the amendment to the FY14 IDEA Grant to include carryover funds in the amount of $153,598, as per the attached exhibit.
Move that the Board of Education approve the following transportation route transfers from Gloucester Township BOE to Black Horse Pike Regional School District. See attached exhibit.
Triton HS | Route TR-70 | Holcomb Bus Company |
Triton HS | Route TR-71 | Holcomb Bus Company |
Triton HS | Route TR-73 | Holcomb Bus Company |
Triton HS | Route TR-74 | Holcomb Bus Company |
Triton HS | Route TR-75 | Holcomb Bus Company |
Triton HS | Route TR-76 | Holcomb Bus Company |
Triton HS | Route TR-77 | Holcomb Bus Company |
Triton HS | Route TR-72 | McGough Bus Company |
CCVTS | Route 1CCT | McGough Bus Company |
CCVTS | Route 2CCT | McGough Bus Company |
CCVTS | Route 3CCT | T & L Transportation |
CCVTS | Route 6CCT | T & L Transportation |
CCVTS | Route 7CCT | T & L Transportation |