BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

August 14, 2014

Highland Regional High School – 6:00 pm

 

  1. INFORMATION ITEMS

     

    1.     Required Monthly Drills/Bus Evacuation Drills

                    Drills were held on the following dates:

           

                                                 Date                       Time                      Evacuation Time

            Triton                     06-06-14                8:13 1m                 2 minutes 59 seconds FIRE DRILL

                                          06-25-14                11:00 am               6 minutes EVACUATION/BOMB THREAT DRILL

            Highland                06-03-14                9:39 am                 4 minutes 43 seconds FIRE DRILL

                                          06-11-14                9:24 am                 5 minutes LOCKOUT

            Timber Creek        06-04-14               8:35 pm                  5 minutes SHELTER IN PLACE

                                          06-24-14                1:19 am                 20 minutes EVACUATION

            Twilight                  06-11-14                6:45 pm                 4 minute FIRE DRILL

                                          06-13-14                6:19 pm                 2 minutes LOCKDOWN       

     2.    Board Attendance

     

  1. Committee Meeting Schedule/Reports

       Nothing to Report at this time.

 

B.            MANDATED MONTHLY ACTION ITEMS

 

  1. Minutes  

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

       

           Minutes of June 19, 2014 Executive Session
             

               Minutes of June 19, 2014 Workshop/Action Meeting

               Minutes of June 27, 2014 Workshop/Action Meeting

               Minutes of July 18, 2014 Workshop/Action Meeting

               Minutes of May 1, 2014 Executive Session-Released to Public

               Minutes of May 15, 2014 Executive Session-Released to Public

                             

       2.  Budget/Account Transfers                                                                                                            

Move to approve the Budget Transfers as shown.

                                                                                                                                                 

      3.  Bill List                                 

              Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

      4.  Cash/Wire Transfers                                                                                      
            Move that the Board of Education approve the cash/wire transfers as shown.

 

5.     Board Secretary/Business Administrator’s Report                           

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.     Treasurer of School Moneys Report                                

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of May 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of May 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

 

 

 

7.     Budget Certification                            

    BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                     Nothing To Report

   

8.    Cafeteria Fund Analysis                                                   

   Move that the Board of Education approve the Cafeteria Fund Analysis.

 

       9.    Student Activity Account Report                        

              Move that the Board of Education approve the Student Activities Account Reports.

 

     10. Use of Facilities    

              Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

       C.  Other Monthly Action Items

 

  1. Transportation Contract with Parent

Move that the Board of Education approve a 2014-2015 transportation contract with the parent of special education student D. H.  The parent will be reimbursed by the BHPRSD for transporting  the student to and from Bankbridge Development Center every day. 

                Move that the Board of Education approve a 2014-2015 transportation contract with C. L., the parent of a special education student. 
                The parent will be reimbursed for transporting  the student to and from Bankbridge Development Center every day. 
           

 

  1. Interlocal Governmental Services Agreements

          Move that the Board of Education approve the 2014-2015 Interlocal Governmental Services Agreements with Gloucester Twp. And Runnemede for School Resource Officers.

 

  1. Interlocal Governmental Services Agreement

Move that the Board of Education approve the 2014-2015 Interlocal Governmental Services Agreement with Gloucester Twp. to have the G. T. Public Works Department repair cracks and potholes in parking lots and driveways at all Black Horse Pike Regional School District buildings.

             

  1. GCIT Pool Contract

Move that the Board of Education approve the 2014-2015 contract with GCIT to lease swimming pool for the purpose of swimming practice.  See attached exhibit.

 

  1. Transportation Route Awards

Move that the Board of Education approve the following 2014-2015 transportation route awards.  

 

Route GCIT1

Holcomb Bus Company                       $29160.

Route CGIT2

Holcomb Bus Company                       $37260.

Route CCT6

First Student, Inc.                                $51480.

 

 

 

 

 

 

 

 
  1. Joint Transportation with Hunterdon Central Regional HS

Move that the Board of Education approve the joint transportation contract with Hunterdon Central Regional High School for the 2014 – 2015 school year.  See attached exhibit.

 

  1. Bread Bid Award

Move that the Board of Education approve the 2014-2015 bread bid award to Pechters of Southern New Jersey.

 

  1. Milk Bid Award

Move that the Board of Education approve the 2014-2015 milk bid award to Hy-Point Farms.

 

  1. 2014-2015 Transportation Renewals

Move that the Board of Education approve the 2014-2015 transportation contract renewals, at a 1.69% increase, as specified below

               TRANSPORTATION RENEWAL ROUTES FOR S/Y 14-15             

                                                            CPI         1.69       

               Route      Company                              13/14 contract Renewal        increase = 1.69%                 14/15 contract Renewal

               TR1        First Student          28,494.30                                            481.55                                  28975.85

               TR2        First Student          28,494.30                                            481.55                                  28975.85

               TR88      First Student          16,408.72                                            277.31                                  16686.03

               H1           Holcomb                14,532.30                                            245.60                                  14777.90

               H2           Holcomb                14,532.30                                            245.60                                  14777.90

               TC1        Holcomb                18,258.55                                            308.57                                  18567.12

               TC2        Holcomb                18,258.55                                            308.57                                  18567.12              

TR83      Holcomb                10,823.13                                            182.91                                  11006.04

               TR89      Holcomb                14,585.16                                            246.49                                  14831.65

               9CCT      STA                       39,042.49                                            659.82                                  39702.31

 

 

  1. Refunding Bond Ordinance – Second Reading                                                             

Move that the Board of Education approve second reading of refund of up to all of the outstanding callable refunding bonds, series 2004, of the Board of Education of the BHPRSD, in the county of Camden, NJ: authorizing the issuance of up to $14,200,000 of taxable school refunding bonds of the school district to finance the cost thereof; making certain determinations and covenants in connection therewith; and authorizing certain related actions in connection with the foregoing.  See attached exhibit.

 

  1. Refunding Bond Ordinance                                                             

Move that the Board of Education approve refund of up to all of the outstanding callable refunding bonds, series 2004, of the Board of Education of the BHPRSD, in the county of Camden, NJ: authorizing the issuance of up to $14,200,000 of taxable school refunding bonds of the school district to finance the cost thereof; making certain determinations and covenants in connection therewith; and authorizing certain related actions in connection with the foregoing.  See attached exhibit.

 

  1. NJSBA Workshop – October 28 - 30

Move that the Board of Education approve the attendance at the 2014 New Jersey School Boards Association Workshop to be held in Atlantic City, New Jersey:

Brian Repici, Jean Grubb,  Kevin Bucceroni, Joyce Ellis, Dawn Leary, Jay McMullin, Bill Murray, Mark Schmitz, Jennifer Storer,

Patricia Wilson, Benjamin Zanghi

With approval to be reimbursed for lodging, meals and mileage as permitted by state guidelines.

 

  1. Change Order Request – SJTP – Triton Roof Project

Move that the Board approve a Change Order Request in the amount of $100,000. from SJTP for an allowance account for the Triton Roof  Project.

 
    14.  Book Disposal
        
          Move that the Board of Education approve the disposal of books, as per exhibit.