BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

September 18, 2014

Timber Creek Regional High School – 6:00 pm

 

A.                INFORMATION ITEMS

 

1.     Required Monthly Drills/Bus Evacuation Drills

        Nothing to Report at this time.

                             

2.    Board Attendance

 

3.      Committee Meeting Schedule/Reports

Nothing to Report at this time.

 

B.            MANDATED MONTHLY ACTION ITEMS

 

1.   Minutes  

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

       

Minutes of August 14, 2014 Workshop/Action Meeting

Minutes of August 14, 2014 Executive Session

            .

 

Minutes of June 19, 2014 Executive Session-Released to Public

                             

2.   Budget/Account Transfers                                                                                                             

Move to approve the Budget Transfers as shown.

                                                                                                                                                 

3.    Bill List                                 

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4.    Cash/Wire Transfers                                                                                     

Move that the Board of Education approve the cash/wire transfers as shown.

 

5.    Board Secretary/Business Administrator’s Report                            

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

 

6.    Treasurer of School Moneys Report                                

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of August 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of August 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

 

7.    Budget Certification                             

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of August 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.                                                     Nothing To Report

   

8.    Cafeteria Fund Analysis      No Report at this time                                              

Move that the Board of Education approve the Cafeteria Fund Analysis.

 

9.    Student Activity Account Report                         

Move that the Board of Education approve the Student Activities Account Reports.

 

10.  Use of Facilities     

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.               Other Monthly Action Items

 

1. Camden County Technical School Contract                                     

Move that the Board of Education approve the 2014-2015 contract with CCTS as attached.

 

2. Gloucester County Special Services School District

Move that the Board of Education approve the 2014-2015 contract for participation in cooperative transportation with GCSSSD as attached.

 

3. Center For Family Guidance Contract                               

Move that the Board of Education approve the contract with Center for Family Guidance as attached.

 

4. Ark Educational Services

Move that the Board of Education approve the contract with Ark Educational Services as attached.

 

5. Republic Bank Authorized Signer Account Agreement

Move that the Board of Education approve the Authorized Signer Account Agreement with Republic Bank as attached.

 

6. Anti-Bullying Bill of Rights Act

Move that the Board of Education approve the final amount awarded for the Anti-Bullying Bill of Rights Act $1,905.00 for the 2013-2014 school year. 

 

7. Change Order Request – SJTP – Triton Roof and Science Lab

Move that the Board of Education approve a Change Order Request in the amount of -2775.00 from SJTP as attached exhibit – Triton Roof and Science Lab Project.  See attached exhibit.

 

8. Book and Old Furniture Disposal

Move that the Board of Education approve the disposal of old computer desks at Timber Creek. Also, disposal of old books which are as per attached exhibit. 

 

9. Donation of Scrap from Old Light Fixtures

Move that the Board of Education approve the scrapping of 80 old light fixtures from Timber Creek.  The money received from the scrap metal will be donated to the Green Team.

 

 

10.  Proposal for Professional Civil/Site Engineering Services

 

      Move that the Board of Education approve the professional civil/site engineering services agreement with Jefferis Engineering Associates, LLC.  NOT to exceed $36,000, for the design of proposed rain garden at Highland HS.