BOARD SECRETARY

                                                                                                

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
October 16, 2014
Triton Regional High School – 6:00 pm


    

A.  INFORMATION ITEMS

            1.      Required Monthly Drills/Bus Evacuation Drills

Date                 Time                Evacuation Time

      Triton               09-12-14           9:19 am            3 minutes 9 seconds FIRE DRILL

                              09-17-14           8:30 am            6 min LOCKDOWN (STATE DEFINED: ACTIVE SHOOTER)

      Highland          09-11-14           7:45 am            5 minutes 2 seconds FIRE DRILL

                              09-17-14           7:35 am            3 minutes LOCKOUT

      Timber Creek  09-12-14           9:17 am            3 minutes 01 seconds FIRE DRILL

                              09-26-14           8:20 am            12 minutes SHELTER IN PLACE

      Twilight            09-10-14           6:17 pm            4 minute FIRE DRILL

                              09-25-14           7:45 pm            5 minutes LOCKOUT   

 

            2.      Board Attendance

      3.     Committee Meeting Schedule/Reports

        Finance/Technology                                 – See attached

      Facilities/Security/Transportation            – See attached

      Curriculum/Special Ed/Student Affairs    – Nothing to Report

      Personnel                                                – See Attached

      Policy/Planning                                        – Nothing to Report

      Public Relations/Media/Bd Relations       – Nothing to Report

      Negotiations                                             – Nothing to Report

      Shared Services                                        - See attached

 

B.  MANDATED MONTHLY ACTION ITEMS
 

         1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

 
Minutes of September 18, 2014 Executive Session
 

 

            2.      Budget/Account Transfers

   
                     Move to approve the Budget Transfers as shown.

            3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

            4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

            5.      Board Secretary/Business Administrator’s Report 

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

            6.      Board Secretary/Business Administrator’s Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of September 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of September 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

            7.     Budget Certification  

 
 

 BOARDS’ CERTIFICATION

 
 Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
           
 

 BOARD SECRETARY’S CERTIFICATION

 
 Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

 

 CHANGE IN ANTICIPATED REVENUE
            
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.     Nothing To Report


            8.      Cafeteria Fund Analysis

               Move that the Board of Education approve the Cafeteria Fund Analysis.   

            9.      Student Activity Account Report 

               Move that the Board of Education approve the Student Activities Account Reports.

            10.   Use of Facilities

   Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.


C.  Other Monthly Action Items

            1.      Maintenance Shared Service Agreement

             Move that the Board of Education approve the shared service agreement 
            with Bellmawr Board of Education as attached.

            2.      Emergency Management Shared Service Agreement

              Move that the Board of Education approve the shared service agreement with
              Camden County Community College as attached.

            3.      Substance Abuse Testing Services Agreement


               Move that the Board of Education approve the 2014-2015 contract with Quest
               Diagnostics as attached.
 
            4.      SAT Courses
     
                  Move that the Board of Education approve the proposal for SAT courses by Kaplan K12
                  Learning Service, LLC as attached.

            5.      Disposal of old English Department Books

               Move that the Board of Education approve the disposal of English Department books as attached.
 

            6.      Disposal of Triton Weight Room Equipment

               Move that the Board of Education approve the disposal of the following old equipment from the 
               Triton weight room.

               8 York Weight Trees  Serial # NA
               2 Dumbbell Racks  Serial #02-010, 02-011
               2 Platforms- Serial # NA
               2 Icarian Squat Racks Serial # 000201, #000202
 

            7.      Disposal of old Ford Tractor

               Move that the Board of Education approve the disposal of an old Ford Tractor from 1970's, 
               Model# LZ26KC724 Serial # U906195.
 

            8.        Disposal of old computer/laptop

              Move that the Board of Education approve making obsolete computers/laptops available to 
             Board Members for use in staying current with district  information.
 
    9.      FY15 IDEA Grant Amendment 
  
             Move that the Board  of Education approve the submission of the amendment to the 
            FY15 IDEA Grant to include carryover funds, as per the  attached exhibit.