BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
November 13, 2014
Highland Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills/Bus Evacuation Drills
Date Time Evacuation Time
Triton 10-14-14 1:25 pm 3 minutes 31 seconds FIRE DRILL
10-28-14 9:19 am 6 min Evacuation Drill
Highland 10-10-14 1:10 pm 4 minutes 56 seconds FIRE DRILL
10-27-14 10:47 am 4 minutes LOCKOUT
Timber Creek 10-06-14 7:34 am 2 minutes 54 seconds FIRE DRILL
10-17-14 10:33 am 26 minutes SHELTER IN PLACE
10-21-14 BHP 1&2 Bus Front Door Evacuation - Satisfactory
10-27-14 BHP 1&2 Bus Rear Door Evacuation – Satisfactory
10-29-14 Bus 73&64 Front & Rear Door Evacuation - Satisfactory
Twilight 10-07-14 7:18 pm 4 minute FIRE DRILL
10-27-14 7:05 pm 5 minutes SHELTER IN PLACE
3. Committee Meeting Schedule/Reports
Finance/Technology – Nothing to Report
Facilities/Security/Transportation – Nothing to Report
Curriculum/Special Ed/Student Affairs – Nothing to Report
Personnel – Nothing to Report
Policy/Planning – See Attached
Public Relations/Media/Bd Relations – Nothing to Report
Negotiations – Nothing to Report
Shared Services - Nothing to Report
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of October 16, 2014 Executive Session
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board ecretary/Business Administrator.
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of October 2014. The Treasurer’s Report and Secretary’s report are in agreement for the month of October 2014. Move that the Board of Education approve the Treasurer of School Moneys reports.
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of October 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. Nothing To Report
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Close Out Project HH Baseball Fields
Move that the Board of Education close out project Highland Baseball Fields 7566-420 with a $7,146. Return to capital reserve.
Move that the Board of Education approve the addition of New York Life as a whole life insurance provider. See attached exhibit.
Move that the Board of Education approve the 2014-2015 Comprehensive Maintenance Plan and M1 as attached.
Move that the Board of Education approve discarding old, obsolete equipment as attached exhibit.