BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

November 13, 2014

Highland Regional High School – 6:00 pm

 

A.                 INFORMATION ITEMS

 

1.      Required Monthly Drills/Bus Evacuation Drills

                                    Date                 Time                Evacuation Time

      Triton                     10-14-14           1:25 pm            3 minutes 31 seconds FIRE DRILL

                                     10-28-14           9:19 am            6 min Evacuation Drill

      Highland                10-10-14           1:10 pm            4 minutes 56 seconds FIRE DRILL

                                     10-27-14           10:47 am          4 minutes LOCKOUT

      Timber Creek         10-06-14           7:34 am            2 minutes 54 seconds FIRE DRILL

                                      10-17-14           10:33 am          26 minutes SHELTER IN PLACE

                                      10-21-14           BHP 1&2 Bus Front Door Evacuation - Satisfactory

                                      10-27-14           BHP 1&2 Bus Rear Door Evacuation – Satisfactory

                                      10-29-14           Bus 73&64 Front & Rear Door Evacuation - Satisfactory

      Twilight                  10-07-14           7:18 pm            4 minute FIRE DRILL

                                      10-27-14           7:05 pm            5 minutes SHELTER IN PLACE

 

       

2.     Board Attendance

 

3.      Committee Meeting Schedule/Reports

               Finance/Technology                                 – Nothing to Report

               Facilities/Security/Transportation            – Nothing to Report

               Curriculum/Special Ed/Student Affairs    – Nothing to Report

               Personnel                                                   – Nothing to Report

               Policy/Planning                                         – See Attached

               Public Relations/Media/Bd Relations       – Nothing to Report

               Negotiations                                               – Nothing to Report

               Shared Services                                           - Nothing to Report

 

 

B.               MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of October 16, 2014 Workshop/Action Meeting

Minutes of October 16, 2014 Executive Session

Minutes of September 18, 2014 Executive Session-Released to Public

 

2.     Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.     Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.     Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.     Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board ecretary/Business Administrator.

6.     Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of October 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of October 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.     Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of October 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.     Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.     Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.  Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.               Other Monthly Action Items

1.      Close Out Project HH Baseball Fields

Move that the Board of Education close out project Highland Baseball Fields 7566-420 with a $7,146. Return to capital reserve.

 

2.     Whole Life Insurance Provider

Move that the Board of Education approve the addition of New York Life as a whole life insurance provider.  See attached exhibit.

 

3.     Comprehensive Maintenance Plan 2014-2015

Move that the Board of Education approve the 2014-2015 Comprehensive Maintenance Plan and M1 as attached.

4.     Discard Old, Obsolete Equipment

Move that the Board of Education approve discarding old, obsolete equipment as attached exhibit.