BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

December 11, 2014

Timber Creek Regional High School       

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             

      A.                 INFORMATION ITEMS

 

1.      Required Monthly Drills/Bus Evacuation Drills

Date                 Time                Evacuation Time

      Triton                11-12-14           8:25 am            3 minutes 05 seconds FIRE DRILL

                              11-20-14           9:50 am            8 min LOCKOUT

      Highland           11-05-14           8:30 am            3 minutes 48 seconds FIRE DRILL

                              11-25-14           9:19 am            6 minutes LOCKOUT

      Timber Creek    11-13-14           1:22 pm            3 minutes 02 seconds FIRE DRILL

                              11-25-14           1:20 pm            13 minutes LOCKDOWN

      Twilight             11-14-14           5:10 pm            3 minute FIRE DRILL

                              11-26-14           5:20 pm            6 minutes LOCKDOWN DRILL

 

     

 

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

                    Finance/Technology                                 – See Attached

               Facilities/Security/Transportation              – See Attached

               Curriculum/Special Ed/Student Affairs       – Nothing to Report

               Personnel                                                – Nothing to Report

               Policy/Planning                                        – Nothing to Report

               Public Relations/Media/Bd Relations         – See Attached

               Negotiations                                            – Nothing to Report

               Shared Services                                      -- Nothing to Report

 

 

B.               MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of November 13, 2014 Workshop/Action Meeting

Minutes of November 13, 2014 Executive Session

 

Minutes of October 16, 2014 Executive Session-Released to Public

 

2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of November 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.    Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.               Other Monthly Action Items

1.      Adoption of the June 30 2014 Audit

Move that the Board of Education accept and approve the audit of June 30, 2014 as per attached exhibit.  Presentation of the audit by Mr. Michael Cesaro of Bowman and Company, LLP is scheduled for tonight’s board meeting.

 

2.     Maintenance Shared Service Agreement

Move that the Board of Education approve the shared service agreement with Runnemede Board of Education as attached.

 

3.      Challenge Day Contract

Move that the Board of Education approve a contract for Challenge Day which will include 2 assemblies per high school at the cost of $15,255.00.

 

4.      Hunterdon County Educational Services Commission Pricing Agreement

Move that the Board of Education approve the Cooperative Pricing Agreement with Hunterdon County Educational Services Commission as per attached exhibit.

 

5.      Equipment Disposal

Move that the Board of Education approve the disposal of Timber Creek’s field hockey uniforms and bags that are no longer in use by the Timber Creek field hockey team. Also the disposal of old, obsolete equipment, as per attached exhibit.

 

6.      Sale of Equipment

Move that the Board of Education approve the sale of the following obsolete equipment to CXTEC.  Total price is $2200.  This equipment is no longer used in our system.

14 quantity of J8702a,         2 quantity of J8706a,     8 quantity of J49907a   

 

7.      Ticket Prices and Dues for the Tri County Conference and West Jersey Football League Varsity Football Games – 2014-2015 School Year

Move that the Board of Education approve ticket prices and dues for the 2014-2015 school year, as follows.

 All Tri County Athletic Events for the 2014-2015 school year:

$3.00 -Adults

$2.00- Students and Senior Citizens (the admission price for senior citizens and military personnel is at the discretion of the home team)

All West Jersey Football League Varsity Football Games:

$4.00 – Adults

$2.00- Students and Senior Citizens (the admission price for senior citizens and military personnel is at the discretion of the home team)

 

8.      Resolution for Transfers and Payments for December

Move that the Board of Education approve the Resolution allowing the Board Secretary to make all bill payments for December with the full board to ratify at our January meeting.