BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

January 22, 2015

Timber Creek Regional High School – 6:00 pm

                                                                                                                                                                                                                                                                                                                                                                            

           A.                 INFORMATION ITEMS

 

1.      Required Monthly Drills/Bus Evacuation Drills

Date                 Time                Evacuation Time

      Triton               12-04-14           8:30 am            10 minutes SHELTER IN PLACE

                              12-17-14          12:30 pm           2 min  58 seconds FIRE DRILL

      Highland           12-05-14           9:19 am            5 minutes FIRE DRILL

                              12-22-14           8:40 am            15 minutes SHELTER IN PLACE

      Timber Creek    12-04-14           9:17 am             2 minutes 46 seconds FIRE DRILL

                              12-17-14           7:35 pm            12 minutes LOCKDOWN

      Twilight             12-11-14           7:00 pm            4 minutes FIRE DRILL

                              12-18-14           4:55 pm            3 minutes LOCKDOWN DRILL

 

     

 

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

                   Finance/Technology                                – Nothing to Report

               Facilities/Security/Transportation             – Nothing to Report

               Curriculum/Special Ed/Student Affairs      – Nothing to Report

               Personnel                                               – Nothing to Report

               Policy/Planning                                       – Nothing to Report

               Public Relations/Media/Bd Relations        – Nothing to Report

               Negotiations                                           – Nothing to Report

               Shared Services                                     -- Nothing to Report

 

 

B.               MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of December 11, 2014 Workshop/Action Meeting

Minutes of December 11, 2014 Executive Session

Minutes of November 13, 2014 Executive Session-Released to Public

 

2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of December 2014.  The Treasurer’s Report and Secretary’s report are in agreement for the month of December 2014.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of December 2014. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.      Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.               Other Monthly Action Items

1.      Acceptance of Standard Operating Manual

Move that the Board of Education approve the Standard Operating Procedure Manual.

2.      Tuition Placement

Move that the Board of Education approve KB to attend Highland Regional High School as a special education tuition placement from the Paulsboro Public School District, effective January 5, 2015.  Tuition is $20,000 per year (prorated monthly) with an additional cost of $38 per 30 minute session of speech/language services.  Transportation to be provided by Paulsboro.

 

3.      Conference Dues and Ticket Prices

Move that the Board of Education approve the attached Conference dues and ticket prices for the 2014-2015 school year.

 

4.      Private School Free Lunch Program

Be it resolved that the Black Horse Pike Regional School District Board of Education in accordance with NJAS 6A:23A-18.5, effective 7/1/07, does not require the** New Jersey private schools:     to charge students for reduced and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulation for the 2015-2016 school year.

** including but not limited to: LARC School; Hampton Academy, Pineland Learning Center; Yale School; Bancroft; Archway; Garfield Park Academy

5.      NCLB Grant

Move that the Board of Education approve the attached NCLB Grant.

 
            6.  School Board Committees
               
                  Move that the Board of Education approve the attached list of School Board Committees.