BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

February 19, 2015

Highland Regional High School – 6:00 pm

                                                                                                                                                                                                                                                                                                                                                                                                             

            A.                 INFORMATION ITEMS

 

1.      Required Monthly Drills/Bus Evacuation Drills

Date                 Time                Evacuation Time

      Triton               01-08-15           1:59 pm            8 minutes 13 seconds FIRE DRILL

                              01-30-15           8:25 am           5 minutes LOCKDOWN-SHELTER IN PLACE

      Highland           01-05-15           8:30 am           10 minutes SHELTER IN PLACE

                              01-09-15           1:30 pm            4 min 56 seconds FIRE DRILL

      Timber Creek    01-09-15           1:10 pm           15 minutes FIRE DRILL

                              01-15-15           12:35 pm         10 minutes SHELTER IN PLACE

      Twilight             01-07-15           4:30 pm            2 minutes 45 seconds FIRE DRILL

                              01-23-15           5:15 pm            5 minutes LOCKDOWN DRILL

 

     

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

                   Finance/Technology                                      – See Attached

               Facilities/Security/Transportation             – Nothing to Report

               Curriculum/Special Ed/Student Affairs      – Nothing to Report

               Personnel                                               – See Attached

              Policy/Planning                                        – See Attached

               Public Relations/Media/Bd Relations         – Nothing to Report

               Negotiations                                            – Nothing to Report

               Shared Services                                      -- Nothing to Report

 

 

B.               MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of January 8, 2015 Reorganization Meeting

Minutes of January 22, 2015 Executive Session


Minutes of January 22, 2015 Workshop/Action

Minutes of December 11, 2014 Executive Session-Released to Public

 

2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of January 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of January 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of January 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.      Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

 

 

C.               Other Monthly Action Items

1.     Camden County Educational Services Contract

Move that the Board of Education approve the attached Service Agreement with Camden County Educational Services for the 2015-2016 school year.

 

2.      Camden County Technical Schools Service Agreement

Move that the Board of Education approve the attached Service Agreement with Camden County Technical School for brining services for the 2014-2015 school year.

 

3.      Right To Know Survey Prep Proposal

Move that the Board accept the proposal from Epic Environmental Services, LLC.  As per attached.

 
            4.  Bread Bid Acceptance
                 Move that the Board of Education accept the attached bread bid from Deluxe Bakery.