BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
April 23, 2015
Triton Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills/Bus Evacuation Drills
Date Time Evacuation Time
Triton 03-30-15 1:16 pm 2 minutes 42 seconds FIRE DRILL
03-31-15 9:15 am 5 minutes SHELTER IN PLACE WITH INSTRUCTION
Highland 03-06-15 1:30 pm 3 minutes 2 seconds FIRE DRILL
03-31-15 9:20 am 3 minutes SHELTER IN PLACE
Timber Creek 03-12-15 1:33 pm 3 minutes 48 seconds FIRE DRILL
03-31-15 7:38 am 17 minutes SHELTER IN PLACE WITH INSTRUCTION
Twilight 03-11-15 5:50 pm 3 minutes FIRE DRILL
03-23-15 4:20 pm 10 minutes LOCKOUT
3. Committee Meeting Schedule/Reports
Finance/Technology – Nothing to Report
Facilities/Security/Transportation – Nothing to Report
Curriculum/Special Ed/Student Affairs – Nothing to Report
Personnel – Nothing to Report
Policy/Planning – See Attached
Public Relations/Media/Bd Relations – Nothing to Report
Negotiations – Nothing to Report
Shared Services -- Nothing to Report
B. MANDATED MONTHLY ACTION ITEMS
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of March 12, 2015 Executive Session
Minutes of March 19, 2015 Executive Session
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of March 2015. The Treasurer’s Report and Secretary’s report are in agreement for the month of March 2015. Move that the Board of Education approve the Treasurer of School Moneys reports.
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. Nothing To Report
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
Move that the Board of Education approve that Shared Service Agreement with Gloucester Township for the purchase of brine solution. See attached exhibit.
Move that the Board of Education approve the Interlocal Services Agreement for the purpose of busing Runnemede students. See attached exhibit.
Move that the Board of Education approve the Maintenance Services Agreement with Runnemede School District for the purpose of providing our maintenance services. See attached exhibit.
Move that the Board of Education approve the 2015-2016 Contract for Participation in Cooperative Transportation with Gloucester County Special Services School District. See attached exhibit.
5. Change Order for Highland Exterior Door and Window Replacement
Move that the Board of Education approve Change Order # 1 in the amount of -$17053.90 for Project: Highland Exterior Door and Window.
Move that the Board of Education approve a donation from Highland Youth Soccer for the purpose of re-sodding the soccer goal mouths at Timber Creek. See attached exhibit.
7. Donation of Laptops to Gloucester Township Housing Authority
Move that the Board of Education approve donation of old laptops to the Gloucester Twp. Housing Authority. See below:
Service Tag Workstation #