BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
May 7, 2015
Highland Regional High School – 6:00 pm
1. Required Monthly Drills/Bus Evacuation Drills
Date Time Evacuation Time
Triton 04-13-15 11:41 am 2 minutes 51 seconds FIRE DRILL
04-30-15 12:15 pm 10 minutes SHELTER IN PLACE WITHOUT INSTRUCTION (STATE: LOCKDOWN) W/CODE ANNIE
Highland 04-13-15 1:30 pm 4 minutes 30 seconds FIRE DRILL
04-30-15 1:14 pm 6 minutes SHELTER IN PLACE WITH INSTRUCTION
Timber Creek 04-15-15 7:33 am 3 minutes 48 seconds FIRE DRILL
04-17-15 7:35 am 27 minutes SHELTER IN PLACE WITH INSTRUCTION
Twilight 04-02-15 7:20 pm 3 minutes FIRE DRILL
04-24-15 6:30 pm 4 minutes SHELTER IN PLACE
3. Committee Meeting Schedule/Reports
Finance/Technology – Nothing to Report
Facilities/Security/Transportation – See Attached
Curriculum/Special Ed/Student Affairs – Nothing to Report
Personnel – See Attached
Policy/Planning – Nothing to Report
Public Relations/Media/Bd Relations – Nothing to Report
Negotiations – Nothing to Report
Shared Services -- Nothing to Report
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes Available on 5/14/15
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of April 23, 2015 Executive Session
Minutes of April 23, 2015 Workshop/Action
Minutes of March 12, 2015 Executive Session – Released to Public
Minutes of March 19, 2015 Executive Session-Released to Public
2. Budget/Account Transfers Available on 5/14/15
Move to approve the Budget Transfers as shown.
3. Bill List Available on 5/14/15
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
4. Cash/Wire Transfers Available on 5/14/15
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report Available on 5/14/15
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Treasurer of School Moneys Report Available on 5/14/15
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of March 2015. The Treasurer’s Report and Secretary’s report are in agreement for the month of March 2015. Move that the Board of Education approve the Treasurer of School Moneys reports.
7. Budget Certification Available on 5/14/15
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources. Nothing To Report
8. Cafeteria Fund Analysis Available on 5/14/15
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report Available on 5/14/15
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
Move that the Board of Education approve the proposal of SJTP for repairs to the Highland roof in the amount of $91,800. See attached exhibit.
Move that the Board of Education approve the proposal of SJTP for installation of a fire alarm at Triton in the amount of $761,730.50. See attached exhibit.
3. Donation of an Old Truck
Move that the Board of Education approve the donation of an old truck which is beyond repair to Cars for Kids.