BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

May 7, 2015

Highland Regional High School – 6:00 pm

                                                                                                                                                                                                                                                                                                                                                                                                         

A.                 INFORMATION ITEMS

 

1.      Required Monthly Drills/Bus Evacuation Drills

Date                 Time                Evacuation Time

      Triton               04-13-15           11:41 am          2 minutes 51 seconds FIRE DRILL

                             04-30-15           12:15 pm          10 minutes SHELTER IN PLACE WITHOUT                                                                                                                                                                                                   INSTRUCTION (STATE: LOCKDOWN) W/CODE ANNIE

                                                                              (STATE: LOCKDOWN)

      Highland          04-13-15           1:30 pm            4 minutes 30 seconds FIRE DRILL

                             04-30-15           1:14 pm            6 minutes SHELTER IN PLACE WITH INSTRUCTION

      Timber Creek   04-15-15           7:33 am            3 minutes 48 seconds FIRE DRILL

                             04-17-15           7:35 am            27 minutes SHELTER IN PLACE WITH INSTRUCTION

      Twilight            04-02-15           7:20 pm            3 minutes FIRE DRILL

                             04-24-15           6:30 pm            4 minutes SHELTER IN PLACE

 

     

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

                   Finance/Technology                                 – Nothing to Report

              Facilities/Security/Transportation              – See Attached

               Curriculum/Special Ed/Student Affairs      – Nothing to Report

               Personnel                                               – See Attached

               Policy/Planning                                       – Nothing to Report

               Public Relations/Media/Bd Relations        – Nothing to Report

               Negotiations                                           – Nothing to Report

               Shared Services                                     -- Nothing to Report

 

B.               MANDATED MONTHLY ACTION ITEMS

1.      Minutes     Available on 5/14/15

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of April 23, 2015 Executive Session

Minutes of April 23, 2015 Workshop/Action

Minutes of March 12, 2015 Executive Session – Released to Public

Minutes of March 19, 2015 Executive Session-Released to Public

 

 

2.      Budget/Account Transfers                        Available on 5/14/15

Move to approve the Budget Transfers as shown.

3.      Bill List      Available on 5/14/15

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers         Available on 5/14/15

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report           Available on 5/14/15

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report         Available on 5/14/15

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of March 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of March 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification          Available on 5/14/15

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.      Cafeteria Fund Analysis    Available on 5/14/15

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report              Available on 5/14/15

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities                

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

 

 

C.               Other Monthly Action Items

1.      SJTP Proposal for Highland Roof Repairs

Move that the Board of Education approve the proposal of SJTP for repairs to the Highland roof in the amount of $91,800.  See attached exhibit.

 

2.      SJTP Proposal for Triton Fire Alarm

Move that the Board of Education approve the proposal of SJTP for installation of a fire alarm at Triton in the amount of $761,730.50.  See attached exhibit.

 

3.      Donation of an Old Truck

Move that the Board of Education approve the donation of an old truck which is beyond repair to Cars for Kids.