BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

May 14, 2015

Highland Regional High School – 6:00 pm

A.                 INFORMATION ITEMS

1.      Required Monthly Drills/Bus Evacuation Drills - See Attached

3.      Committee Meeting Schedule/Reports

                Finance/Technology  – Nothing to Report

                Facilities/Security/Transportation – See Attached

               Curriculum/Special Ed/Student Affairs   – See Attached

               Personnel    – See Attached

               Policy/Planning – Nothing to Report

               Public Relations/Media/Bd Relations – Nothing to Report

               Negotiations – Nothing to Report

               Shared Services  - See Attached

B.               MANDATED MONTHLY ACTION ITEMS

1.      Minutes

Minutes of April 23, 2015 Executive Session

Minutes of April 23, 2015 Workshop/Action

Minutes of March 12, 2015 Executive Session – Released to Public

Minutes of March 19, 2015 Executive Session-Released to Public

2.      Budget/Account Transfers

         Move to approve the Budget Transfers as shown.

3.      Bill List      

         Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby
         approved.

4.      Cash/Wire Transfers

         Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

         Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

         Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2015.  The
         Treasurer’s Report and Secretary’s report are in agreement for the month of April 2015.  Move that the
         Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

         Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of
         the secretary’s monthly financial report (appropriations section) and upon consultation with the
         appropriate district officials, that to the best of our knowledge no major accounts or fund has been over
         expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the
         district’s financial obligations for the remainder of the fiscal year.

         Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2015. The
         Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C.
         6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for
         the remainder of the fiscal year.

         Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in
         anticipated revenue amounts or revenue sources.            Nothing To Report

8.      Cafeteria Fund Analysis    

         Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report  

         Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

         Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.               Other Monthly Action Items

1. SJTP Proposal for Highland Roof Repairs          APPROVED 5/7/15
   Move that the Board of Education approve the proposal of SJTP for repairs to the Highland roof in the
   amount of $91,800. See attached exhibit.

  2.  SJTP Proposal for Triton Fire Alarm                  APPROVED 5/7/15
      Move that the Board of Education approve the proposal of SJTP for installation of a fire alarm at
      Triton in the amount of $761,730.50.  See attached exhibit.

   3.   Donation of an Old Truck                                  APPROVED 5/7/15
         Move that the Board of Education approve the donation of an old truck which is beyond repair to 
         Cars for Kids.

   4.   Disclosure Agent Services
         Move that the Board of Education approve Phoenix Advisors, LLC for continuing disclosure services for the
         2014/2015 fiscal year at the cost of $650.00

    5.  Software Maintenance Agreement
         Move that the Board of Education approve a software maintenance agreement with Maximus Tienet.
         As per attached agreement.

6. CIPA Compliance Certification for Funding Year 2016
   Move that the Board of Education approve the CIPA Compliance Certification for
   Funding Year 2016. 

7. Computer Solutions, Inc.
   Move that the Board of Education approve the Software Support Contract with Computer Solutions, Inc.,
   as per attached exhibit.

8. Interlocal Agreement For School Resource Officers
   Move that the Board of Education approve the attached Interlocal Agreement with Runnemede Borough
   and Gloucester Twp. for School Resource Officers.  As attached 2014-2015 agreements.

9. Proposal from SJTP for  District-wide Security Cameras Project
   Move that the Board of Education approve the proposal by SJTP for a District Wide Security System
    in the amount of $888,163, soft cost $1,110,204.

10. Resolution for Appointment of Representative and Alternate Representative to the Southern
    New Jersey Regional Employee Benefits Fund effective July 1, 2015 to represent the BHPRSD
    Move that the Board of Education approve the appointment of Jean Grubb as Representative to the Southern
    New Jersey Regional Employee Benefits, and Janet Glover as Alternate Representative to the Southern
    New Jersey Regional Employee Benefits, effective July 1, 2015 to represent the Black Horse Pike Regional
    School District.

11. Designation of Official Newspapers
    Move that the Board of Education act to approve the designation of The Courier Post and the Record Breeze
    as  newspapers of record.

12. Adoption of Existing Board Policies
    Move that the Board of Education approve the adoption of existing board policies.

13. Appointment of PACO/OPRA
    Move that the Board of Education approve the appointment of Jean Grubb as the Public Agency Compliance
    Official  (PACO) and Open Public Records Official from July 1, 2015 through June 30, 2016.

14. Appointment of Affirmative Action Officer
    Move that the Board of Education approve the appointment of Julie Scully, Supervisor of Personnel and
    Jean Grubb, Business Administrator as the Affirmative Action Officer(s), from July 1, 2015 through
    June 30, 2016.

15. Appointment of 504 Officer
    Move that the Board of Education approve the appointment of David Cappuccio, Director of Special Services
    as the District 504 Officer from July 1, 2015 through June 30, 2016.

16. Appointment of Purchasing Agent
    Move that the Board of Education approve the appointment of the Jean Grubb as the District Qualified
    Purchasing Agent from July 1, 2015 through June 30, 2016.

17. Appointment of Board Secretary
    Move that the Board of Education approve the appointment of Jean Grubb as Board Secretary from
    July 1, 2015 through June 30, 2016.

18. Approve Curriculum
    Move that the Board of Education approve the existing district curriculums for the 2015-2016 school year.

19. Approve Petty Cash Fund
    Move that the Board of Education approve petty cash funds for the period of July 1, 2015 through
    June 30, 2016, as specified below:

                  Central Administration                                          $100.00

                  Building Principals                                               $100.00

                  Special Education Student Incentive Program       $100.00

20. Authorization to Sign Checks
    Move that the Board of Education approve the district officials to sign checks on behalf of the district until
    the next reorganization meeting of the Board, per the attached exhibit.

21. Approve Tax Shelters
    Move that the Board of Education approve the following Tax Shelter providers and include them as an
    addendum to the district 403(b) Plan Document:      

         Lincoln Investments      AXA Equitable             First Investors              Metlife

         Siracusa Benefits          Midland National           Franklin Templeton       Vanguard

         BE IT FURTHER RESOLVED, that The Omni Group be appointed the District’s 3rd Party Administrator for the
         District’s 403(b) plans.

22. Authorization to Award Contracts
    Move that the Board of Education authorize the Business Administrator to award contracts up to the bid
    threshold/quote threshold until the next reorganization meeting of the Board.

23. Approve Bill Payments between Board Meetings
    Move that the Board of Education authorize the Business Administrator to approve bill payments between
    board meetings.

24. Approve Use of State Contracts for Purchasing
    Move that the Board of Education authorize the Business Administrator to use state contracts for purchasing
    of goods and services from July 1, 2015 through June 30, 2016.

   25.   Approve Cooperative Purchasing
           Move that the Board of Education approve cooperative purchasing with Middlesex Regional Educational
            Services, WSCA- NASPO, Hunterdon Regional from July 1, 2015 through June 30, 2016.

26. Comprehensive Equity Officer and Title IX Officer
    Move that the Board of Education approve the appointment of Julie Scully as the Comprehensive Equity
    Officer and Title IX Officer from July 1, 2015 through June 30, 2016.

27. Anti-Bullying Coordinator
    Move that the Board of Education approve Mr. David Cappuccio, Jr. as the district’s Anti-Bullying
    Coordinator from July 1, 2015 through June 30, 2016.

28. Anti-Bullying Specialists
    Move that the Board of Education approve the appointments of the following individuals to serve as
    Anti-Bullying Specialists for the assigned schools from July 1, 2015 through June 30, 2016.

         Highland – Jeanette Vizoco       Timber Creek – Nicole Lauri      Triton – Holly Fertel

29. Educational Data Services, Inc.
    Move that the Board of Education act to approve to continue a cooperative bidding program between
    BHPRSD and Educational Data Services, Inc. to provide shared services for the period of
     July 1, 2015 through June 30, 2016 at the cost of  $14,600.

30. NJSIAA Membership
    Move that the Board of Education act to approve to continue the NJSIAA Membership renewal for Highland,
    Timber Creek and Triton for the period of July 1, 2015 through June 30, 2016.

31. Garden State Co-op Membership
    Move that the Board of Education act to approve to continue the Garden State Co-Op Membership
    Requirements for the period of July 1, 2015 through June 30, 2016.