BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

June 11, 2015

Timber Creek Regional High School – 6:00 pm

 

A.     INFORMATION ITEMS

 

1.      Required Monthly Drills – See attached Bus Evacuations

 

Date

Time

Evac Time

 

Triton

05-14-15

10:00 am

2 hours

Table Top Activity with

Local Police Dept.

 

05-19-15

10:53 am

2 min 41 sec

Fire Drill

 

 

 

 

 

Highland

05-05-15

1:25 pm

3 min

Fire Drill

 

05-22-15

10:40 am

43 min

Evacuation

 

 

 

 

 

Timber Creek

05-15-15

8:28 am

3 min 42 sec

Fire Drill

 

05-27-15

1:30 Pm

15 min

Evacuation

 

 

 

 

 

Twilight

05-13-15

4:10 pm

3 min

Fire Drill

 

05-27-15

4:20 pm

6 minutes

Tier 3 Lockdown

 

                    

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

               

               Facilities/Security/Transportation– Nothing to Report

                     Finance/Technology - See Attached

               Curriculum/Special Ed/Student Affairs– Nothing to Report

               Personnel– Nothing to Report

               Policy/Planning– Nothing to Report

               Public Relations/Media/Bd Relations– See Attached

               Negotiations– Nothing to Report

               Shared Services – Nothing to Report

 

4.      Contract List for 2014-2015 School Year – See Attached

 

B.     MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of May 7, 2015 Executive Session
         


Minutes of May 14, 2015 Executive Session

                   
                        Minutes of May 14, 2015 Workshop/Action

Minutes of April 23, 2015 Executive Session – Released to Public

 

2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List      

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of May 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of May 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.      Cafeteria Fund Analysis    

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

C.     Other Monthly Action Items

 

 

1.      SFY 2016 IDEA-B Allocation

Move that the Board or Education act to approve the SFY 2016 IDEA-B Grant allocation in the amount $883,389.

 

2.      SFY 2016 Perkins Grant

Move that the Board of Education approve the SFY 2016 Perkins Allocation in the amount $26,282.

 

3.      Scheduled Board of Education Meetings

Move that the Board of Education approve the attached Board Meeting Schedule for the 2015-2016 school year.

 

4.      The Cooper Health System Employee Assistance Program

Move that the Board of Education act to approve to continue The Cooper Health System Employee Assistance Program Agreement for the period of July 1, 2015 through June 30, 2016.

 

5.      Rehab Connection Contract

Move that the Board of Education approve the contract with Rehab Connection for Physical/Occupational Therapy services from July 1, 2015 through June 30, 2016. 

 

6.      Appointment of Architectural Firm

 

Move that the Board of Education act to approve the appointment of Garrison Architects as the Architectural Firm from July 1, 2015 through June 30, 2016.

 

7.      Appointment of Auditor

 

Move that the Board of Education act to approve the appointment of Bowman & Company LLP as Auditor, from July 1, 2015 through June 30, 2016.

 

8.      Bond Counsel Services – Parker McCay
Move that the Board of Education approve Parker McCay as Bond Counsel from July 1, 2015 through June 30, 2016

 

9.      Appointment of Broker of Record of Employee Benefits

 

Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Broker of Record of employee benefits, from July 1, 2015 through June 30, 2016.

 

10.   Appointment of Insurance Consultant

Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Consultant, from July 1, 2015 through June 30, 2016.

 

11.   Appointment of Nursing Services

Move that the Board of Education act to approve the appointment of Bayada as Nursing Services, from July 1, 2015 through June 30, 2016.

 

12.   Appointment of School Physician

Move that the Board of Education approve Harry Sharp as School Physician for the Black Horse Pike Regional School District from July 1, 2015 through June 30, 2016.

 

13.   Appointment of Solicitor

Move that the Board of Education act to approve the appointment of Wade, Long and Wood as Board Solicitor, from July 1, 2015     through June 30, 2016.

 

14.   Appointment of Substitute Teacher Staffing Services 

Move that the Board of Education act to approve the appointment of Source 4 Teachers as Substitute Teacher Staffing Services, from July 1, 2015 through June 30, 2016. 

 

15.    Appointment of Subs Staffing for Nurses, Cafeteria Staff and Bus Drivers

Move that the Board of Education act to approve the appointment of Delta T as Substitute Staffing for Nurses, Cafeteria Staff and Bus Drivers, from July 1, 2015 through June 30, 2016.

 

16.   Milk Bid Proposal

Move that the Board of Education accept the bid proposal from Cream O Land Dairy for the period of September 1, 2015 through June 30, 2016.

 

17.    SJTP Contract for Highland Second Floor HVAC

 

Move that the Board of Education approve the proposal by SJTP for Highland second floor HVAC project at the cost of $2,918,107.00.

 

18.    SJTP Contract for District Wide Security Cameras

 

Move that the Board of Education approve the proposal by SJTP for District Wide Security Cameras project at the cost of $888,162.70

 

19.   2014-2015 Joint Transportation Agreement

Move that the Board of Education approve the 2014-2015 Joint Transportation Agreement with Toms River School District for homeless student J.P. from March 23, 2015-June 19, 2015 in the amount of $284.74.

 

20.   Proposal for Professional Services – HH Tennis Court Remediation

Move that the Board of Education approve the Proposal for Professional Services from Adams, Rehmann & Heggan Associates, Inc. for Highland High School Tennis Court Remediation.  See attached exhibit.

 

21.   Rothman Institute and Velocity

Move that the Board of Education approve the 2015-2016 Sports Medicine Contract with Rothman Institute and Velocity.

 

22.   Vended Meals Contract with Runnemede BOE

Move that the Board of Education approve the 2015-2016 Vended Meals Contract with Runnemede BOE.  See attached exhibit.

 

23.   Transfer of Current Year Surplus to Reserve

 

WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and

WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit anticipated current year surplus into a  Capital Reserve account at year end, and

WHEREAS, the Black Horse Pike Regional Board of Education has determined that up to $3,000,000 is available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education that it hereby authorizes the district’s School Business Administrator to make this transfer consistent with all applicable laws and regulations.

24.   Transfer Resolution to Close Out the 2014-2015 School Year

Move that the Board of Education approve the Resolution allowing the Board Secretary to make all transfers needed to close out the current fiscal year, with the full Board to ratify at our August meeting.

 

25.   Bill Payment Resolution for Payments During the Summer

Move that the Board of Education approve the Resolution allowing the Board Secretary to make all bill payments, with the full Board to ratify at our August meeting.

 
          

26.  Shared Service Agreement with GTHA

Move that the Board of Education approve the agreement with GTHA for maintenance services at Gloucester Township Housing Authority’s Senior Campus 1 Facility to be provided by Black Horse Pike Regional School District from July 1, 2015 through June 30, 2016.

 

27.      Special Education Tuition Placement

 

Approve DS as a special education tuition student from the Clementon School District.  DS will be enrolled within the Self-Contained Multiple Disabilities Program (JTII) at Timber Creek Regional High School for the 2015-16 school year at the annual tuition rate of $23,000, effective September 1, 2015.  The Clementon School District is responsible for all tuition and transportation costs.  

 

28.      Special Education ESY Tuition Placement

 

Approve ZH as a special education tuition student for the 2015 Summer ESY Program.  The Washington Township School District maintains fiscal responsibility for tuition at a cost of $3,100, as well as the cost for a 1:1 aide at $3,000.  

 
           29.   NCLB Title 1, 2, & 3  
                  Move that the Board of Education approve the NCLB Title 1, 2 & 3 Allocations for the 2015-2016
                  school year as attached.
 

 

30.      Cap on Travel

Move that the Board of Education approve a cap on travel for the district in the amount of $90,000.

 

31.      SJTP Proposal to Move Furniture at Highland

Move that the Board of Education approve the proposal from SJTP to move furniture at Highland.  See attached exhibit.

 
        

 32. Installation of New Lockers at Triton 

 

Move that the Board of Education approve the installation of lockers at Triton by Nickerson Corporation in the amount of $170,820.06.

 

 33. Installation of Intercom/PA System at Triton

 

Move that the Board of Education approve the installation of an Intercom/PA System at Triton by Open Systems Integrators Inc. in the amount of $52,993.00.

 
             34.   Roof Repair at Highland
 

 Move that the Board of Education approve the installation for repair of roof at Highland by SJTP in the amount of $91,800.

 
              35.   Triton Exterior Doors
 
                    Move that the Board of Education approve the installation of exterior doors at Triton by SJTP in the amount of $513,095.00.