BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

March 19, 2015

Timber Creek Regional High School – 6:00 pm

                                                    

            A.                 INFORMATION ITEMS

 

1.      Required Monthly Drills/Bus Evacuation Drills

Date                 Time                Evacuation Time

      Triton                02-24-15           9:15 am            5 minutes LOCKDOWN-SHELTER IN PLACE

                              02-25-15           1:20 pm            2 minutes 33 seconds FIRE DRILL

      Highland           02-10-15           9:30 am            2 minutes 3 seconds FIRE DRILL

                              02-26-15           1:18 pm            6 minutes SHELTER IN PLACE

      Timber Creek    02-11-15           1:22 pm            3 minutes 48 seconds FIRE DRILL

                              02-18-15           10:05 am          11 minutes 14 seconds UNSCHEDULED FIRE DRILL

                              02-19-15           1:45 pm            13 minutes LOCKOUT/SHELTER IN PLACE

                              02-26-15           9:40 pm            10 minutes UNSCHEDULED FIRE DRILL

      Twilight             02-11-15           6:40 pm            7 minutes SHELTER IN PLACE

                              02-26-15           7:30 pm            3 minutes FIRE DRILL

 

     

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

                   Finance/Technology                                       – See Attached

               Facilities/Security/Transportation               – See Attached

               Curriculum/Special Ed/Student Affairs       – See Attached

               Personnel                                                – See Attached

               Policy/Planning                                        – Nothing to Report

               Public Relations/Media/Bd Relations         – Nothing to Report

               Negotiations                                            – Nothing to Report

               Shared Services                                      -- Nothing to Report

 

 

B.               MANDATED MONTHLY ACTION ITEMS

1.      Minutes - Approved March 12, 2015

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of February 19, 2015 Executive Session

Minutes of February 19, 2015 Workshop/Action

Minutes of January 22, 2015 Executive Session-Released to Public

 

2.      Budget/Account Transfers - Approved March 12, 2015

Move to approve the Budget Transfers as shown.

3.      Bill List     

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers - Approved March 12, 2015

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report - Approved March 12, 2015

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report         

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of February 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification - Approved March 12, 2015

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of February 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.      Cafeteria Fund Analysis - Approved March 12, 2015

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report 

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

 

 

C.               Other Monthly Action Items

1.      Adoption of 2015-2016 School Budget

 

a)     Move that the Board of Education adopt the 2015-2016 budget in the amount of.

 

   BE IT RESOLVED to approve the 2015-2016 school district budget.

                                                                                                                                                                        Budget              Local Tax Levy

            General Fund                           $                      $         

            Special Revenue Fund             $                         --------------

            Debt Service Fund                   $                       $                        

            Total Base Budget                   $                      $         

 

b)   Move that the Board of Education approve the following:

 

Resolved, that there be raised for General Fund $                    for the ensuing school year 2015-2016 allocated among the constituent municipalities as follows:

 

                                                            2015-2016

            Municipality                             Percent Share  Local Tax Levy

            Borough of Bellmawr                                         $ 

            Township of Gloucester                                     $                    

            Borough of Runnemede                                     $                        

                                                                                    $

 

2.      Safety Grant - Approved March 12, 2015

         Move that the Board of Education approve the Safety Grant application.

 

3.     Disposal of Old Books - Approved March 12, 2014

Move that the Board of Education approve the disposal of old books, as listed below:

 

Department/Course   Textbook   Copyright    ISBN #                 Total    Replacement Date

Phys. Ed/Health III       First Aid      2001        1-58480-101-8      28          2011

                   Phys. Ed/Health 1        Health        2001         0-13-0521226-4   49          2007/2010(add’l)

 
             4.  Disposal of Old Equipment
                  Move that the Board of Education approve the disposal of old equipment, as attached exhibit.