BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

August 20, 2015

Triton Regional High School – 6:00 pm

 

 

1.      Required Monthly Drills – See attached Bus Evacuations

	Date	Time	Evac Time
Triton	06-05-15	1:20 pm	5 min	Evacuation Drill
	06-19-15	11:20 am	2 min 54 sec	Fire Drill
	07-07-15	9:30 am	2 min	Fire Drill
Highland	06-03-15	9:29 am	6 min	Fire Drill
	06-09-15	8:20 am	5 min	Lock Down
Timber Creek	06-16-15	8:31 am	10 min	Shelter in Place w/inst.
	06-09-15	1:22 pm	3 min 10 sec	Fire Drill
	07-21-15	7:49 am	8 min	Fire Drill
	07-22-15	10:33 am	3 min	Fire Drill
Twilight	06-13-15	4:15 pm	3 min	Fire Drill
	06-11-15	4:45 pm	5 minutes	Lockdown

                  

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

               Finance/Technology– See attached

               Facilities/Security/Transportation– Nothing to Report

               Curriculum/Special Ed/Student Affairs– Nothing to Report

               Personnel– Nothing to Report

               Policy/Planning– Nothing to Report

               Public Relations/Media/Bd Relations– Nothing to Report

               Negotiations– Nothing to Report

               Shared Services – Nothing to Report

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of June 11, 2015 Executive Session

Minutes of June 11, 2015 Workshop/Action

Minutes of June 24, 2015 Workshop/Action

Minutes of May 7, 2015 Executive Session – Released to Public

Minutes of May 14, 2015 Executive Session – Released to Public

2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.   Bill List   

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.     Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of July 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of July 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of July 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

            8.      Cafeteria Fund Analysis                                                                                                                                                                                Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report 

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

             1.      Adoption of New Bid Thresholds

WHEREAS, (Jean Grubb), School Business Administrator/Board Secretary possesses a qualified purchasing agent (QPA) certificate;

 

WHEREAS, the Governor, in consultation with the State Treasurer and pursuant to N.J.S.A. 18A:18A-3 (b), on July 1 , 2015 has increased the bid threshold amount for school districts with  purchasing agents who possess qualified purchasing agent certificates, from $36,000 to $40,000;

 

NOW, THEREFORE BE IT RESOLVED that the (Name of Board of Education), pursuant to N.J.S.A. 18A:18A-3 (a) and N.J.A.C. 5:34-5.4, establishes and sets the bid threshold amount of $40,000 for the board of education, and further authorizes (Jean Grubb, BA/BS.) to award contracts, in full accordance with N.J.S.A. 18A:18A-3 (a), for those purchases that do not exceed in the aggregate of the newly established bid threshold amount.

2.      Keystone Purchasing Network – National Cooperative Purchasing

Move that the Board of Education approve cooperative purchasing with Keystone Purchasing Network from July 1, 2015 through June 30, 2016.

 

3.      NJSIG and BACCEIC Agreement

Move that the Board of Education approve an agreement with New Jersey Schools Insurance Group and BACCEIC from July 1, 2015 through July 1, 2018.  As per attached exhibit.

4.      Schools Health Insurance Fund

Move that the Board of Education approve the district joining School Health Insurance Fund as per attached exhibit.

 

5.      Approve Tax Shelters

Move that the Board of Education approve the following Tax Shelter providers and include them as an addendum to the district 403(b) Plan Document: Roth 403(b)

BE IT FURTHER RESOLVED, that The Omni Group be appointed the District’s 3rd Party Administrator for the District’s 403(b) plans

 

6.     SFY 2016 IDEA-B GRANT

Move that the Board of Education approve the IDEA Grant for the fiscal year 2016 in the amount of $883,389.00.

 

7.     SFY 2016 IDEA-B Allocation

Move that the Board of Education approve the IDEA Grant allocation for the fiscal year 2016 in the amount of $883,389.00.  See attached exhibit.

8.      SFY 2016 Perkins Grant

Move that the Board of Education approve the Perkins Grant for the fiscal year 2016 in the amount of $26,282.00.

 

9.      SFY 2016 Perkins Allocation

Move that the Board of Education approve the allocation for the Perkins Grant for the fiscal year 2016 in the amount of $26,282.00.  See attached exhibit.

 

10.   Swim Practice at GCIT

Move that the Board of Education approve the agreement with Gloucester County Institute of Technology for pool rental for the 2015-2016 school year at the cost of $4500.

 

11.   Bayada Pediatrics Agreement

Move that the Board of Education approve the agreement with Bayada Pediatrics for in-school nursing care for student Robert F. #263-412 in the amount of $55/hour for RN services and $45/hour for LPN services.  This agreement will begin July 1, 2015 through June 30, 2016.

 

12.   Voorhees Pediatric Rehabilitation Services

Move that the Board of Education approve the agreement with Voorhees Pediatric Rehabilitation Services mandated in the Individual Education Program or, in non-educational settings, as shown in attached exhibit.

13.   Interlocal Governmental Services Agreement

Move that the Board of Education approve the 2015-2016 Services Agreement with Gloucester Twp. to have G. T. Public Works Department repair cracks and potholes in parking lots and driveways at all Black Horse Pike Regional School District Buildings.

 

14.   NJSBA Workshop – October 27-29, 2015

Move that the Board of Education approve the attendance at the 2015 New Jersey School Boards Association Workshop to be held in Atlantic City, NJ:

Brian Repici, Jean Grubb, Kevin Bucceroni, Jill Dawson, Joyce Ellis, Dawn Leary, Jay McMullin, Bill Murray, Mark Schmitz, Jennifer Storer, Patricia Wilson.

 

15.   Donation of “rally” towels – Timber Creek Booster Club

Move that the Board of Education approve a donation from a local business (Independence Driving School) of “rally” towels as giveaways at Timber Creek home football games.    Timber Creek’s name and logo, along with the vendor signature line, will be printed on the towel.

 

16.  Disposal of old Equipment

Please seek Board Approval for disposal the attached and of the items below.

Incline Bench: Icarian

No Serial number

BHP bar code 000199

 

Flat Bench: Icarian

No Serial number

BHP bar code 000188

 18.      Black Box Network Services