BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

September 10, 2015

Highland Regional High School – 6:00 pm

 

A.     INFORMATION ITEMS

 

1.      Required Monthly Drills – See attached Bus Evacuations

	Date	Time	Evac Time
Triton	n/a	n/a	n/a
Highland	n/a	n/a	n/a
Timber Creek	08-25-15	2:18 pm	11 min	Fire Drill
Twilight	n/a	n/a	n/a

 

                    

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

               Finance/Technology– Nothing to Report

               Facilities/Security/Transportation– Nothing to Report

               Curriculum/Special Ed/Student Affairs– See Attached

               Personnel– Nothing to Report

               Policy/Planning– Nothing to Report

               Public Relations/Media/Bd Relations– Nothing to Report

               Negotiations– Nothing to Report

               Shared Services – Nothing to Report

 

 

B.     MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of August 20, 2015 Executive Session
         

Minutes of August 20, 2015 Workshop/Action

 

2.      Budget/Account Transfers– Available 9/17/15

Move to approve the Budget Transfers as shown.

3.      Bill List– Available 9/17/15

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers– Available 9/17/15

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report– Available 9/17/15

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report– Available 9/17/15

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of August 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of August 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification– Available 9/17/15

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of August 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.      Cafeteria Fund Analysis– Available 9/17/15          

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report – Available 9/17/15

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.     Other Monthly Action Items

 

 

1.      Timber Creek Garage Repair Proposal from SJTP

Move that the Board of Education approve the proposal for SJTP to repair the Timber Creek garage for the amount of $37,950.00.

 

2.      Comegno Law Group, P. C.

Move that the Board of Education approve the proposed Agreement for Legal Services-Solicitor in the amount of $180. per hour from August 31, 2015-June 30, 2016.

 

3.      Drug Screen Agreement with Kennedy Health

Move that the Board of Education approve a drug screen agreement with Kennedy Health from July 31, 2015 – June 30, 2016. See attached exhibit.

 

4.      Memorandum of Understanding with Gloucester Twp. Housing Authority

Move that the Board of Education approve the attached Memorandum of Understanding with GTHA.

 

5.      Transportation Agreement with Parent

Move that the Board of Education approve an agreement with parent Cheryl LaSpada to transport her student to and from Bankbridge for the 2015-2016 school year in the amount of $4000.