BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

September 17, 2015

Highland Regional High School – 6:00 pm

 

A.     INFORMATION ITEMS

 

1.      Required Monthly Drills – See attached Bus Evacuations

 

Date

Time

Evac Time

 

Triton

n/a

n/a

n/a

 

Highland

n/a

n/a

n/a

 

Timber Creek

08-25-15

2:18 pm

11 min

Fire Drill

Twilight

n/a

n/a

n/a

 

                    

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

               Finance/Technology– Nothing to Report

               Facilities/Security/Transportation– Nothing to Report

               Curriculum/Special Ed/Student Affairs– See Attached

               Personnel– Nothing to Report

               Policy/Planning– Nothing to Report

               Public Relations/Media/Bd Relations– Nothing to Report

               Negotiations– Nothing to Report

               Shared Services – Nothing to Report

 

B.     MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of August 20, 2015 Executive Session

  



Minutes of August 20, 2015 Workshop/Action


2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator

           6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of August 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of August 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

  

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of August 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            Nothing To Report

 

8.      Cafeteria Fund Analysis    N/A

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report 

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.     Other Monthly Action Items

 

1.      Timber Creek Garage Repair Proposal from SJTP                       Approved 9/10/15

Move that the Board of Education approve the proposal for SJTP to repair the Timber Creek garage for the amount of $37,950.00.

 

2.      Comegno Law Group, P. C.                       Approved 9/10/15

Move that the Board of Education approve the proposed Agreement for Legal Services-Solicitor in the amount of $180. per hour from August 31, 2015-June 30, 2016.

 

3.      Drug Screen Agreement with Kennedy Health      Approved 9/10/15

Move that the Board of Education approve a drug screen agreement with Kennedy Health from July 31, 2015 – June 30, 2016. See attached exhibit.

 

4.      Memorandum of Understanding with Gloucester Twp. Housing Authority      Approved 9/10/15

Move that the Board of Education approve the attached Memorandum of Understanding with GTHA.

 

5.      Transportation Agreement with Parent    Approved 9/10/15

Move that the Board of Education approve an agreement with parent Cheryl LaSpada to transport her student to and from Bankbridge for the 2015-2016 school year in the amount of $4000.

 

6.      Special Education Tuition Placement        Approved 9/10/15

To approve C.L., classified student from the Lindenwold Public School District, to attend the Twilight Alternative Program on a tuition basis, as determined by the Business Office.  The Lindenwold Public School District maintains responsibility for all transportation costs and services.    

 

7.      GCIT Tuition Contracts    

Move that the Board of Education approve tuition contracts with GCIT for nine Technical Program students in the amount of $27,810.00 per student for the school year starting September 8, 2015 and terminate no later than June 30, 2016.

 

8.      CCTS Tuition Contract

Move that the Board of Education approve a tuition contract with CCTS for 247 students in the amount of $3,076.00 per student for the school year starting September 1, 2015 through June 30, 2016.

  

9.      Disposal of Old Gym Equipment from Triton

Move that the Board of Education approve the disposal of the leg curl machine located in the Triton weight room.  It is broken and unable to be repaired due to discontinued parts.

Leg Curl

Brand: Icarian

Serial number: no serial number 

 

10.   Disposal of Old Textbooks

Move that the Board of Education approve the disposal of textbooks from Timber Creek:

Textbook

©

ISBN #

#

Replacement Date

Take Charge of your life

2004

13-978-1-56637-927-4

28

no replacement

Skills for Living

2001

1-56637-774-9

37

2008

Skills for  Living: work book

2001

1-56637-776-5

40

2008

Residential Housing & Interiors

1998

1-56637-429-4

15

2011 
 Shaping Our World     2004  20 

 

 

 

 

 

11.   Donation of an Old Truck

Move that the Board of Education approve the donation of an old truck which is beyond repair to Purple Heart.

 

12.   SAT Prep Proposal

Move that the Board of Education approve the proposal from Kaplan K12 Learning Services, LLC for SAT Prep at the cost of $24,700.00.

 
            13.      Rain Garden and Drainage Improvement
 
                    Move that the Board of Education approve the bid from Command Co., Inc. as submitted on
                    September 15, 2015, for the Rain Garden and Drainage Improvement Project, in the amount of
                    $195,500.  Completion of this project will relieve drainage problems and flooding on Erial Rd roadway
                    and sidewalks.

           14.   Center for Family Guidance Agreement

                  Move that the Board of Education approve the agreement with the Center for Family Guidance for the
                  2015-2016 school year.  Total contract amount not to exceed $9512.00 for the 2015-2016 school year. 
 
           15.   Long Range Facilities Plan 
                  Move that the Board of Education approve the attached Long Range Facilities Plans.