Board Secretary

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

October 15, 2015

Timber Creek Regional High School – 6:00 pm

 

A.     INFORMATION ITEMS

 

1.      Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

9/11/15

9:25 am

2 min 54 sec

Fire Drill

 

9/23/15

10:54 am

10 min

Lockdown

Highland

 9/11/15     12:15 pm   

 

 4 min            Fire Drill

 

 

9/17/15      9:30 am    

 

 6 min            Lockout

 

Timber Creek

09-15-15

2:14 pm

6 min 45 sec

Fire Drill

 

09-21-15

11:24 am

11 min

Shelter In Place

Twilight

9-9-15

6:25 pm

4 min

Fire Drill

 

9-24-15

7:30 pm

5 min

Shelter in Place

                    

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

               Finance/Technology– Nothing to Report

               Facilities/Security/Transportation– Nothing to Report

               Curriculum/Special Ed/Student Affairs– Nothing to Report

               Personnel– Nothing to Report

               Policy/Planning– Nothing to Report

               Public Relations/Media/Bd Relations– Nothing to Report

               Negotiations– Nothing to Report

               Shared Services – Nothing to Report

 

B.     MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of September 10, 2015 Executive Session

  

Minutes of September 10, 2015 Workshop/Action

Minutes of September 17, 2015 Executive Session

  

Minutes of September 17, 2015 Workshop/Action

Minutes of August 20, 2015 Executive Session – Released to Public



2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of September 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of September 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.            

            8.      Cafeteria Fund Analysis    

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report 

Move that the Board of Education approve the Student Activities Account Reports.

10.    Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.     Other Monthly Action Items

 

1.      Joint Transportation Agreement with Runnemede School District

Move that the Board of Education approve the joint transportation agreement with Runnemede School District for the transportation of a “domiciled homeless” Runnemede resident, grade 9, to the Gateway Regional School District for the 2015-2016 school year on the RUNN1 Runnemede School District bus to be billed monthly at $2,250; $125 per diem or $22,500 yearly.

 

2.      Transportation Jointure

Move that Board of Education approve a transportation jointure with Toms River Regional School District to transport student J. P. for the 15-16 school year in the amount of $884.00.

 

3.      Concession Stand Roof at Triton

Move that the Board of Education approve Proposal MB-16-761-Q from SJTP to provide a new roof on the concession stand at Triton for the amount of $17,500.00

 

4.      Service Agreement with Voorhees Rehabilitation Services, Inc.

Move that the Board of Education approve the agreement with Voorhees Rehabilitation Services, Inc. to provide therapy services.  As per attached exhibit.

 

5.      College Board Contract for PSAT/NMSQT

Move that the Board of Education approve the contract with College Board for PSAT/NMSQT in the total cost of $25,342.50.

 

6.      College Board Contract for SAT Program

Move that the Board of Education approve the contract with College Board for SAT Program in the total cost of $50,630.50.

 

7.      Designation of Official Newspapers

Move that the Board of Education act to approve the designation of The Courier Post and the South Jersey Times as newspapers of record.

8.      Disposal of Old Textbooks

Move that the Board of Education approve the disposal of the following textbooks as the program has been eliminated:                       Copyright            ISBN #                   # at Timber Creek        

         2000                 0-02-642708-6              67       

         2000                 0-02-642711-7              99     

 
          9.      Comprehensive Maintenance Plan 2015-2016

Move that the Board of Education approve the 2015-2016 Comprehensive Maintenance Plan and M1 as attached.