Board Secretary
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
October 15, 2015
Timber Creek Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
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|
Date |
Time |
Evac Time |
Type of Drill |
|
Triton |
9/11/15 |
9:25 am |
2 min 54 sec |
Fire Drill |
|
|
9/23/15 |
10:54 am |
10 min |
Lockdown |
|
Highland |
9/11/15 12:15 pm |
|
4 min Fire Drill |
|
|
|
9/17/15 9:30 am |
|
6 min Lockout |
|
|
Timber Creek |
09-15-15 |
2:14 pm |
6 min 45 sec |
Fire Drill |
|
|
09-21-15 |
11:24 am |
11 min |
Shelter In Place |
|
Twilight |
9-9-15 |
6:25 pm |
4 min |
Fire Drill |
|
|
9-24-15 |
7:30 pm |
5 min |
Shelter in Place |
3. Committee Meeting Schedule/Reports
Finance/Technology– Nothing to Report
Facilities/Security/Transportation– Nothing to Report
Curriculum/Special Ed/Student Affairs– Nothing to Report
Personnel– Nothing to Report
Policy/Planning– Nothing to Report
Public Relations/Media/Bd Relations– Nothing to Report
Negotiations– Nothing to Report
Shared Services – Nothing to Report
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of September 10, 2015 Executive Session
Minutes of September 10, 2015 Workshop/Action
Minutes of September 17, 2015 Executive Session
Minutes of September 17, 2015 Workshop/Action
Minutes of August 20, 2015 Executive Session – Released to Public
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Treasurer of School Moneys Report
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of September 2015. The Treasurer’s Report and Secretary’s report are in agreement for the month of September 2015. Move that the Board of Education approve the Treasurer of School Moneys reports.
|
BOARDS’ CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
|
BOARD SECRETARY’S CERTIFICATION |
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
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CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Joint Transportation Agreement with Runnemede School District
Move that the Board of Education approve the joint transportation agreement with Runnemede School District for the transportation of a “domiciled homeless” Runnemede resident, grade 9, to the Gateway Regional School District for the 2015-2016 school year on the RUNN1 Runnemede School District bus to be billed monthly at $2,250; $125 per diem or $22,500 yearly.
2. Transportation Jointure
Move that Board of Education approve a transportation jointure with Toms River Regional School District to transport student J. P. for the 15-16 school year in the amount of $884.00.
3. Concession Stand Roof at Triton
Move that the Board of Education approve Proposal MB-16-761-Q from SJTP to provide a new roof on the concession stand at Triton for the amount of $17,500.00
4. Service Agreement with Voorhees Rehabilitation Services, Inc.
Move that the Board of Education approve the agreement with Voorhees Rehabilitation Services, Inc. to provide therapy services. As per attached exhibit.
5. College Board Contract for PSAT/NMSQT
Move that the Board of Education approve the contract with College Board for PSAT/NMSQT in the total cost of $25,342.50.
6. College Board Contract for SAT Program
Move that the Board of Education approve the contract with College Board for SAT Program in the total cost of $50,630.50.
7. Designation of Official Newspapers
Move that the Board of Education act to approve the designation of The Courier Post and the South Jersey Times as newspapers of record.
8. Disposal of Old Textbooks
Move that the Board of Education approve the disposal of the following textbooks as the program has been eliminated: Copyright ISBN # # at Timber Creek
2000 0-02-642708-6 67
2000 0-02-642711-7 99
Move that the Board of Education approve the 2015-2016 Comprehensive Maintenance Plan and M1 as attached.
