BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

November 19, 2015

Triton Regional High School – 6:00 pm

 

A.     INFORMATION ITEMS

 

1.      Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

10-07-15

12:12 pm

2 min 48 sec

Fire Drill

 

10-19-15

1:11 pm

6 min

Lockdown

Highland

10-06-15

1:30 pm

3 min 30 sec

Fire Drill

 

10-21-15

10:18 am

22 min

Evacuation

Timber Creek

10-21-15

8:30 am

3 min 38 sec

Fire Drill

 

10-22-15

11:00 am

11 min

Lockdown

Twilight

10-12-15

6:15 pm

5 min

Shelter in Place

 

10-23-15

4:05 pm

5 min

Fire Drill

Bus Evacuations

 

Date

Bus

Results

Timber Creek

10-20-15

BHPRSD#2

Front Door - Satisfactory

 

10-20-15

BHPRSD#1

Front Door – Satisfactory

 

10-21-15

BHPRSD#2

Rear Door – Satisfactory

 

10-21-15

BHPRSD#1

Rear Door – Satisfactory

 

11-11-15

15

Walkers - Satisfactory

 

11-11-15

77

Walkers - Satisfactory

Triton

10-19-15

3, 45, 52, 56, 97, 641, TR89

Front Door - Satisfactory

 

10-19-15

24, 206, 47

Front Door - Unsatisfactory

 

10-21-15

14, 96, 24, 3, 45, 47, 52, 56

Rear Door – Satisfactory

 

10-21-15

TR72, TR76, TR88, TR89,

TR74, TR75, TR83, TR71,

TR77, TR73

Read Door – Satisfactory

 

 

10-21-15

TR70

Rear Door - Unsatisfactory

                    

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

               Finance/Technology– See Attached

               Facilities/Security/Transportation– Nothing to Report

               Curriculum/Special Ed/Student Affairs– See Attached  

               Personnel– See Attached

               Policy/Planning– See Attached

               Public Relations/Media/Bd Relations– See Attached

               Negotiations– Nothing to Report

               Shared Services – Nothing to Report

 

B.     MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of October 15, 2015 Executive Session

          

Minutes of October 15, 2015 Workshop/Action

Minutes of September 10, 2015 Executive Session – Released to Public

Minutes of September 17, 2015 Executive Session – Released to Public

 

 

2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of October 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of October 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of September 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

8.      Cafeteria Fund Analysis    

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10.   Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.     Other Monthly Action Items

 

1.      Disposal/Donation of Old Equipment

Move that the Board Of Education approve of the disposal of the following:

 

-Highland (The equipment has been stripped of all usable parts)

            John Deere  MOF935X110346 - F935 Front Mow

Power Washer  Model # JCH-3504-OMHB - Serial # 10267454

-Triton

      Old Salt Dogg removed from a truck previously donated – cost prohibitive to repair

-Timber Creek

Donation of 35 old televisions to Community Planning and Advocacy Council.  This organization is an independent nonprofit which plans, advocates, and coordinates Camden County's human services programs. They will then donate these TV's to a family in need or other social services agencies.

                       120 of Modern Biology books, Holt, Rinehart, and Winston, ISBN 0030565416 Copyright is 2002  

 

District

      Attached list of IT equipment from Highland, Triton and Timber Creek

 

2.      Leadership/Anti-Bullying Workshop Speaker

Move that the Board of Education approve the contract with Lee Rubin for six Leadership/Anti-Bullying workshops.  Two workshops will be conducted at each school.  The first workshop is to be completed during December, 2015.  The second workshop is to be completed at the beginning of the Spring 2015 athletic season, date to be determined.  The amount of the speaking fee is $4500.00.

 

3.      Protocol Group Healthcare Agreement

Move that the Board of Education approve the agreement with Protocol Group Healthcare for staffing services at the hourly bill rate of $57.25.

 

4.      2015-2016 Joint Transportation Agreement

Move that the Board of Education approve the 2015-2016 Joint Transportation Agreement with Toms River School District $884.00.

 

5.      SDA Grant

Move that the Board of Education agree to receive partial reimbursement from the State of New Jersey, School Development Authority toward their share of our recent projects.  A partial payment of $991,415.20 was received for Triton’s projects and $271,990.70 was received for Highland’s projects.  We are filing for additional funds as work, including final paperwork, is completed.

 

6.      Change Order for Rain Garden Project

Move that the Board of Education approve Change Order # 1 for the Rain Garden Project in the amount not to exceed $10,000.