BOARD SECRETARY
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
December 10, 2015
Highland Regional High School – 6:00 pm
A. INFORMATION ITEMS
1. Required Monthly Drills
|
Date |
Time |
Evac Time |
Type of Drill |
Triton |
11-11-15 |
11:50 pm |
5 min |
Evacuation Drill |
|
11-20-15 |
12:50 pm |
2 min 51 sec |
Fire Drill |
Highland |
11-09-15 |
8:35 am |
4 min |
Fire Drill |
|
11-11-15 |
8:00 am |
14 min |
Evacuation |
Timber Creek |
11-11-15 |
8:35 am |
10 min |
Shelter in Place/Without Instruction |
|
11-18-15 |
9:33 am |
3 min |
Fire Alarm |
Twilight |
11-02-15 |
5:35 pm |
4 min |
Fire Drill |
|
11-20-15 |
12:50 pm |
2 min 51 sec |
Fire Drill |
Bus Evacuations – See attached |
3. Committee Meeting Schedule/Reports
Curriculum/Special Ed/Student Affairs |
Nothing to Report |
Facilities/Security/Transportation |
Nothing to Report |
Finance/Technology |
Nothing to Report |
Negotiations |
Nothing to Report |
See Attached |
|
Policy/Planning |
Nothing to Report |
Public Relations/Media/Bd Relations |
Nothing to Report |
Shared Services |
Nothing to Report |
B. MANDATED MONTHLY ACTION ITEMS
1. Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of November 19, 2015 Executive Session
Minutes of November 19, 2015 Workshop/Action
Minutes of October 15, 2015 Executive Session – Released to Public
Move to approve the Budget Transfers as shown.
3. Bill List
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.
Move that the Board of Education approve the cash/wire transfers as shown.
5. Board Secretary/Business Administrator’s Report
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
6. Treasurer of School Moneys Report
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2015. The Treasurer’s Report and Secretary’s report are in agreement for the month of November 2015. Move that the Board of Education approve the Treasurer of School Moneys reports.
BOARDS’ CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Move that the Board of Education approve the Cafeteria Fund Analysis.
9. Student Activity Account Report
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
C. Other Monthly Action Items
1. Shared Service Agreement for the Purchase of Brine Solution and salt for the 2015-2016 School Year
Move that the Board of Education approve to extend the Shared Service Agreement with Gloucester Township for the purchase of brine solution and salt. The prices are $94.62/ton for salt (treated); .23/gallon for brine. Prices may go up in the future due to supply and demand.
Move that the Board of Education approve the Agreement for Professional Services with Gloucester County Special Services School District. See attached exhibit.
3. Twilight Tuition Placement
Approve AC, student with disabilities, as a tuition placement within the Twilight Alternative Program for the 2015-16 school year, effective 12/7/15 at the yearly rate of $18,000. The Pine Hill Public School District is responsible for educational and transportation costs.
4. Resolution for Transfers and Payments for December
Move that the Board of Education approve the Resolution allowing the Board Secretary to make all bill payments for December with the full board to ratify at our January meeting.