BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

December 10, 2015

Highland Regional High School – 6:00 pm

 

A.     INFORMATION ITEMS

 

1.      Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	11-11-15	11:50 pm	5 min	Evacuation Drill
	11-20-15	12:50 pm	2 min 51 sec	Fire Drill
Highland	11-09-15	8:35 am	4 min	Fire Drill
	11-11-15	8:00 am	14 min	Evacuation
Timber Creek	11-11-15	8:35 am	10 min	Shelter in Place/Without Instruction
	11-18-15	9:33 am	3 min	Fire Alarm
Twilight	11-02-15	5:35 pm	4 min	Fire Drill
	11-20-15	12:50 pm	2 min 51 sec	Fire Drill
Bus Evacuations – See attached

                    

2.      Board Attendance

 

3.      Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	See Attached
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

B.     MANDATED MONTHLY ACTION ITEMS

 

1.      Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of November 19, 2015 Executive Session

Minutes of November 19, 2015 Workshop/Action

Minutes of October 15, 2015 Executive Session – Released to Public

 

2.      Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3.      Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4.      Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5.      Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6.      Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of November 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of November 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7.      Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of November 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

8.      Cafeteria Fund Analysis    

Move that the Board of Education approve the Cafeteria Fund Analysis.

9.      Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10. Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.     Other Monthly Action Items

 

1.      Shared Service Agreement for the Purchase of Brine Solution and salt for the 2015-2016 School Year

Move that the Board of Education approve to extend the Shared Service Agreement with Gloucester Township for the purchase of brine solution and salt.  The prices are $94.62/ton for salt (treated); .23/gallon for brine.  Prices may go up in the future due to supply and demand.

 

2.      GCSSSD Agreement

Move that the Board of Education approve the Agreement for Professional Services with Gloucester County Special Services School District.  See attached exhibit.

 

3.      Twilight Tuition Placement

Approve AC, student with disabilities, as a tuition placement within the Twilight Alternative Program for the 2015-16 school year, effective 12/7/15 at the yearly rate of $18,000.  The Pine Hill Public School District is responsible for educational and transportation costs.

4.      Resolution for Transfers and Payments for December

Move that the Board of Education approve the Resolution allowing the Board Secretary to make all bill payments for December with the full board to ratify at our January meeting.