BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

January 21, 2016

Timber Creek Regional High School – 6:00 pm

 

1. INFORMATION ITEMS

 

1. Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	12-08-15	8:30 am	2 min 44 sec	Fire Drill
	12-23-15	11:25 am	5 min	Shelter In Place
Highland	12-04-15	9:27 am	7 min	Fire Drill
	12-10-15	1:24 pm	23 min	Lock Out
Timber Creek	12-04-15	1:13 pm	17 min	Lock Out
	12-10-15	11:21 am	3 min 42 sec	Fire Alarm
Twilight	12-09-15	5:30 pm	4 min	Shelter In Place
	12-17-15	7:10 pm	3 min	Fire Drill
Bus Evacuations – N/A

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	See Attached
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

1. MANDATED MONTHLY ACTION ITEMS

 

1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of December 10, 2015 Executive Session

Minutes of December 10, 2015 Workshop/Action

Minutes of November 19, 2015 Executive Session – Released to Public

 

2. Budget/Account Transfers    

Move to approve the Budget Transfers as shown.

3. Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4. Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5. Board Secretary/Business Administrator's Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6. Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of December 2015.  The Treasurer’s Report and Secretary’s report are in agreement for the month of December 2015.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of December 2015. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

8. Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10. Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

Other Monthly Action Items

 

1. Disposal of Old Equipment

Move that the Board of Education approve the disposal of the following:

Timber Creek – Old Air Compressor - Make: Ingersoll Rand, Model#32498636, Serial #0012080371

 

2. Private School Free Lunch Program

Be it resolved that the Black Horse Pike Regional School District Board of Education in accordance with NJAS 6A:23A-18.5, effective 7/1/07, does not require the** New Jersey private schools:     to charge students for reduced and/or paid meals provided as part of their educational program in compliance with the NJ Department of Agriculture’s Child Nutrition Program regulation for the 2016-2017 school year.

** including but not limited to: LARC School; Hampton Academy, Pineland Learning Center; Yale School; Bancroft; Archway; Garfield Park Academy

3. School Board Committees

Move that the Board of Education approve the attached list of School Board Committees.