BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

February 18, 2016

Triton Regional High School – 6:00 pm

 A.  INFORMATION ITEMS

 

  1. Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

01-06-16

11:15 am

2 min 52 sec

Fire Drill

 

01-20-16

1:20 pm

13 min

Lock Down

Highland

01-05-16

7:55 am

8 min

Fire Drill

 

01-27-16

10:25 am

8 min

Lock Down

Timber Creek

01-28-16

1:15 pm

2 min 22 sec

Fire Drill

 

01-20-16

10:53 am

10 min

Lock Down

Twilight

01-15-16

4:44 pm

2 min

Fire Drill

 

01-26-16

6:00 pm

2 min

Security Drill

Bus Evacuations – N/A

                    

  1. Board Attendance

 

  1. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

 

  1. Minutes

 Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business   Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of January 7, 2016 Executive Session

Minutes of January 7, 2016 Workshop/Action/Reorganization

Minutes of January 21, 2016 Executive Session

Minutes of January 21, 2016 Workshop/Action

December 10, 2015 - Released to the Public on February 18, 2016

 

  1. Budget/Accounty Transfers

          Move to approve the Budget Transfers as shown.

  1. Bill List

          Move that the bills submitted be paid and the officers’ action in making payment therefore is

          hereby approved.

  1. Cash/Wire Transfers

          Move that the Board of Education approve the cash/wire transfers as shown.

  1. Board Secretary/Business Administrator's Report

          Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

  1. Treasurer of School Moneys Report

          Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of January 2016. 

          The Treasurer’s Report and       Secretary’s report are in agreement for the month of January 2016. 

          Move that the Board of Education approve the Treasurer of School Moneys reports.

  1. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of January 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

  1. Cafeteria Fund Analysis

          Move that the Board of Education approve the Cafeteria Fund Analysis.

  1. Students Activity Account Report

          Move that the Board of Education approve the Student Activities Account Reports.

  1. Use Of Facilities

          Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C.  Other Monthly Action Items

 

  1. Right To Know Surveys

          Move that the Board of Education approve the proposal from Epic Environmental for the Preparation and

          Delivery of the 2015 Right to Know Survey in the amount of $3200.

 

  1. Fire Protection Systems Inspection, Service & Repair Agreement

          Move that the Board of Education approve the Agreement with Allied Fire and Safety Equipment Co., Inc.  

          See attached exhibit.

 

  1. Other Capital Project

          Move that the Board of Education authorize Garrison Architects to prepare and submit an NJDOE Other

          Capital Project application for the Timber Creek Outdoor Bathroom project with no state aid. 

          Also Garrison Architects will amend the districts LRFP to include this project.                

          The district acknowledges that it will receive no state aid for this project.

 

  1. National Cooperative Pricing Agreement

          WHEREAS, N.J.S.A. 52:34-6.2 authorizes contracting units to establish a Cooperative Pricing System and to

          enter into a National Cooperative Pricing Agreement for its administration; and

 

          WHEREAS, the Keystone Purchasing Network (KPN) has offered voluntary participation in a

          National Cooperative Pricing System for the purchase of goods and services at no cost to the

          Black Horse Pike Regional School District; and

 

          WHEREAS, the District duly considered participation in a National Cooperative Pricing System for the

          provision and performance of goods and services; and

 

          WHEREAS, the District’s Legal counsel issued a legal opinion authorizing the participation in the

          National Cooperative Pricing System; and

  

          WHEREAS, the District desires to enter into such a National Cooperative Pricing System with

          Keystone Purchasing Network.

 

          NOW, THEREFORE BE IT RESOLVED by the Black Horse Pike Board of Education, a body corporate and politic,

          as follows;

 

  1. The provision of the WHEREAS clauses set forth are incorporated herein by reference and made a part hereof.
  2. The Business Administrator/Board Secretary is hereby authorized to enter into a National Cooperative Pricing Agreement with Keystone Purchasing Network pursuant to the provisions of N.J.S.A. 52:34-6.2
  3. Keystone Purchasing Network shall be responsible for complying with the provisions of the Local Public Contract Law (N.J.S.A. 52:34-6.2 et seq.) and all other provisions of the revised statutes of the State of New Jersey.

 

  1. Keystone Purchasing Network

          Move that the Board of Education approve the Business Administrator/Board Secretary to award contracts

          to Keystone Purchasing Network (KPN) vendors to be ratified at the Board meeting following completion of

          permits and paperwork.

 

  1. Board Member Committees

          Move that the Board of Education approve the attached Board Member Committees.

 

  1. Homeless/Tuition Student

          Move that the Board of Education approve the payment of tuition for the following student(s):

          M.D - Penns Grove-Carneys Point -            $6,112.17

 

      8.  Environmental Consulting Services

          Move that the Board of Education approve an Agreement for Environmental Consulting Services with TRC

          in the amount of $54,400.