BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

March 17, 2016

Highland Regional High School – 6:00 pm

 

A.  INFORMATION ITEMS

 

1. Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	02-15-16	11:50 am	6 min	Lock Down
	02-26-16	1:11 pm	2 min 35 sec	Fire Drill
Highland	02-17-16	1:55 pm	5 min 10 sec	Fire Drill
	02-26-16	7:35 am	6 min 42 sec	Shelter In Place
Timber Creek	02-10-16	9:30 am	10 min	Lock Out
	02-22-16	1:27 pm	2 min 32 sec	Fire Drill
Twilight	02-10-16	5:10 pm	5 min	Shelter In Place
	02-24-16	5:15 pm	2 min	Fire Drill
Bus Evacuations – N/A

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	See Attached
Facilities/Security/Transportation	See Attached
Finance/Technology	See Attached
Negotiations	Nothing to Report
Personnel	See Attached
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

B.  MANDATED MONTHLY ACTION ITEMS

 

1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of February 18, 2016 Executive Session

Minutes of February 18, 2016 Workshop/Action 

Minutes of January 7, 2016 Executive Session – Released to Public

Minutes of January 21, 2016 Executive Session – Released to Public

 

      2. Budget/Account Transfers

Move to approve the Budget Transfers as shown.

3. Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

4. Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5. Board Secretary/Business Administrators Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6. Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of February 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of February 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of February 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

8. Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10. Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

C. Other Monthly Action Items

1. 1. Adoption of 2016-2017 School Budget - Approved on March 10, 2016
   2. Move that the Board of Education adopt the 2016-2017 budget in the amount of.

    

      BE IT RESOLVED to approve the 2016-2017 school district budget.

                                                               Budget              Local Tax Levy

               General Fund                           $72,073,371      $31,986,710     

               Special Revenue Fund             $ 1,292,606          --------------

               Debt Service Fund                   $ 3,378,498       $  1,935,592   

               Total Base Budget                   $76,744,475      $33,922,302     

    

   1. Move that the Board of Education approve the following:

    

   Resolved, that there be raised for General Fund $  31,986,710 for the ensuing school year 2016-2017 allocated among the constituent municipalities as follows:

    

                                                               2016-2017

               Municipality                             Percent Share  Local Tax Levy

               Borough of Bellmawr                 11.8807             $ 4,030,211

               Township of Gloucester             80.0826              $27,165,887                

               Borough of Runnemede             8.0366              $ 2,726,204  

                                                                                      $33,922,302

   This budget reflects a tax levy increase of 2% plus $276,348.00 of the banked cap from 2014-2015 to be used for Capital Projects.

    

   2. Change Order for Highland Roof Upgrade- Approved on March 10, 2016

   Move that the Board of Education approve the change order for Highland roof upgrade in the amount of $28,622.50

    

    

   3. Substitute Staffing Agreement – Approved on March 10, 2016

   Move that the Board of Education approve a staffing agreement with Maxim Staffing Solutions Nurse Staffing in the amount of $48.00 per hour – RN, $38.00 per hour – LPN.

    

   4. MRESC Name Change – Approved on March 10, 2016

   Move that the Board of Education approve the name change of Middlesex Regional Educational Services Commission to The Educational Services Commission of New Jersey.

    

   5. Joint Transportation Agreement – Approved on March 10, 2016

   Move that the Board of Education approve the Joint Transportation Agreement with Bridgewater-Raritan Regional School District for the 2015-2016 school year in the amount of $1890.00 (student K. W.).

    

    

   6. Special Education Tuition Placement– Approved on March 10, 2016

   Approve TM, Student with Disabilities from the Berlin Twp. School District, to attend the Self-Contained       Behavior Disabilities Program at Highland    Regional High School effective March 14, 2016 at an annual tuition rate of $23,000 (prorated monthly).  The Berlin Twp. School District maintains fiscal responsibility for all educational transportation costs. 

    

   7. NJDOE Other Capital Project

   Move that the Board of Education authorize Garrison Architects to prepare and submit an NJDOE Other Capital Project application for the Triton Interior Handicap Ramp, Highland bleacher and partial roof replacement projects. The district acknowledges that it will receive no state aid for these projects and further authorizes Garrison Architects to amend the district Long Range Facility Plans to include these projects

    

   8. Communications Agreement

   Move that the Board of Education approve the PRI’s and Pots lines agreement with Xtel Communications for a monthly fee of $1,529.00.