BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

April 21, 2016

Timber Creek Regional High School – 6:00 pm

 INFORMATION ITEMS

 

  1. Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

03-04-16

7:30 am

25 min

Shelter In Place

 

03-17-16

12:12 pm

2 min 39 sec

Fire Drill

Highland

03-07-16

8:35 am

4 min

Fire Drill

 

02-26-16

7:35 am

6 min 42 sec

Shelter In Place

Timber Creek

03-09-16

7:30 am

19 min

Shelter In Place

 

03-16-16

7:40 am

2 min 31 sec

Fire Drill

Twilight

03-07-16

4:55 pm

3 min

Fire Drill

 

03-16-16

5:45 pm

10 min

Security Drill

Bus Evacuations – N/A

                    

  1. Board Attendance

 

  1. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

See Attached

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

Nothing to Report

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

 

MANDATED MONTHLY ACTION ITEMS

 

  1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of March 10, 2016 Executive Session

Minutes of March 10, 2016 Workshop/Action

Minutes of March 17, 2016 Executive Session

Minutes of March 17, 2016 Workshop/Action

Minutes of February 18, 2016 Executive Session – Released to Public

 

  1. Budget/Account Transfers

Move to approve the Budget Transfers as shown.

  1. Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

  1. Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

  1. Board Secretary/Business Administrator’s Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

  1. Treasurer of School Moneys Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of March 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of March 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

  1. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of March 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

  1. Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

  1. Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

  1. Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

Other Monthly Action Items

  1. Hunterdon County Educational Services Commission Pricing Agreement
    1. Move that the Board of Education approve the Cooperative Pricing Agreement with Hunterdon County Educational Services Commission. See attached 1a exhibit.
    2. Move that the Board of Education approve the proprietary contract to purchase Apple Products contract. See attached 1b exhibit.
    3. Move that the Board of Education approve the proprietary bid for Apple technology products. See attached 1c exhibit.

 

  1. Gloucester County Special Services School District

Move that the Board of Education approve the 2016-2017 Contract for Participation in Cooperative Transportation with Gloucester County Special Services School District. The administrative fee will remain at 7% of the district’s portion of each cooperative route for special education, vocational, public and homeless students.

 

  1. Camden County Ed Services Contract 2016-2017 School Year

Move that the Board of Education approve the 2016-2017 contract with Camden County Educational Services. As per attached exhibit.

 

  1. Maintenance Shared Services Agreement

Move that the Board of Education approve the Maintenance Shared Services Agreement with Runnemede School District for the purpose of providing our maintenance services.  As per attached exhibit.

 

  1. Waste/Recycling Shared Services

Move that the Board of Education approved the Waste/Recycling Shared Services Agreement with Gloucester Township Public Schools at the annual cost of $60,565.68.

 

  1. Computer Solutions, Inc.

Move that the Board of Education approve the Software Support Contract with Computer Solutions, Inc. in the amount of $11,988.00.

 

  1. Blackboard Connect Services

Move that the Board of Education approve the renewal notice with Blackboard Connect Services in the amount of $9,450.00.

 

  1. Payment for Triton FRP/HM Doors

Move that the Board of Education approve the project payment for the Triton fiber reinforced panel/hollow metal doors in the amount of $27,280.16 for automated doors.

 

  1. Triton Steps

Move that the Board of Education approve the attached proposal for Triton gym stairs in the amount of $27,559.99.

 

  1. Triton Asphalt Pavement Replacement

Move that the Board of Education approve the proposal for professional civil/site engineering Services Asphalt Pavement Replacement at Triton.  See attached exhibit.

 

  1. Change Orders

Move that the Board of Education approve the change orders (all credits) for the completion of the following projects:

Timber Creek – Security System (-$9000.)

Triton – Fire Alarm (-$30,000.)

Triton – Security System (-$6000.)

Highland – Security System (-$3000.)

 

  1. Acceptance of Grant

Move that the Board of Education approve the acceptance of a $1000. grant to our Special Education Department from The All State Foundation.

 

  1. Travel, Meals, Events and Entertainment

All school districts are to adopt and implement policies and procedures pertaining to travel, meals, events and entertainment, that are in accordance with N.J.S.A. 18A:11-12 and New Jersey Department of Treasury, Office of Management and Budget Circulars.

 

    14. Timber Creek Temporary Bathroom Trailer

 Move that the Board of Education approve the tentative  agreement for temporary Bathroom Trailers at Timber Creek at the amount of $64,100.  The District will be using KPN bid purchasing co-op network.

 

  15. Source 4 Teachers Agreement Addendum

Move that the Board of Education approve an Addendum to the Agreement with Source 4 Teachers.  See attached exhibit.