BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

May 5, 2016

Triton Regional High School – 6:00 pm

INFORMATION ITEMS

 

1. Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	04-25-16	10:55 am	2 min 43 sec	Fire Drill
	04-25-16	1:35 pm	10 min	Shelter In Place
Highland	04-08-16	1:28 pm	4 min	Fire Drill
	04-22-16	1:15 pm	4 min 1 sec	Shelter In Place
Timber Creek	04-08-16	7:39 am	11 min	Evacuation
	04-18-16	9:31 am	12 min	Lock Out
	4-19-16	11:15 am	1hr 45 min	Evacuation
Twilight	04-15-16	5:20 pm	10 min	Lock Out
	04-20-16	5:00 pm	5 min	Security Drill
Bus Evacuations – See Attached

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	See Attached
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 MANDATED MONTHLY ACTION ITEMS

 

1. Minutes N/A until 5/12/16

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of April 21, 2016 Executive Session

Minutes of April 21, 2016 Workshop/Action

Minutes of March 10, 2016 Executive Session – Released to Public

Minutes of March 17, 2016 Executive Session – Released to Public

 

2. Budget/Account Transfers N/A until 5/12/16

          Move to approve the Budget Transfers as shown.

3. Bill List N/A until 5/12/16

          Move that the bills submitted be paid and the officers’ action in making payment therefore is approved.

4. Cash/Wire Transfers N/A until 5/12/16

          Move that the Board of Education approve the cash/wire transfers as shown.

5. Board Secretary/Business Administrator's Report N/A until 5/12/16

          Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6. Treasurer of School Monies Report N/A until 5/12/16

          Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of April 2016.  The

          Treasurer’s Report and Secretary’s report are in agreement for the month of April 2016.  Move that the

          Board of Education approve the Treasurer of School Moneys reports.

7. Budget Certification N/A until 5/12/16

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of April 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

8. Cafeteria Fund Analysis             N/A until 5/12/16

          Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report             N/A until 5/12/16

          Move that the Board of Education approve the Student Activities Account Reports.

10. Use Of Facilities N/A until 5/12/16

         Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

Other Monthly Action Items

1. Allstate Grant

         Approve the acceptance of the Allstate Helping Hands in the Community Grant awarded to the

         Special Services Department in the amount of $1,000. 

 

2. Challenge Day

         Move that the Board of Education approve the contract for Challenge Day as per attached exhibit. 

         Challenge Day Schedule: Highland- 10/4/16, Triton-10/5/16 & Timber Creek-10/6/16

 

3. Breaker Group, Inc.

         Move that the Board or Education approve the Breaker Group quote of March 2, 2016 for Professional

         Services: WSCA 87718 NJ Brocade Networks Hardware: TCPN Contract in the amount of $158,416.00.

 

4. Change Order

          Move that the Board of Education approve of the change order from SJTP for the TC Garage in the

          amount of $3,150.

 

5. Travel Expenditure Maximum

          Pursuant to NJAC 6A:23A-7.3, the board of education establishes $175,000 as the maximum travel

          expenditure.

 

6. Special Education Tuition Student

          Approve EH, student with disabilities from the Pine Hill School District, to attend the SCMD 18-21 year-old 

         program at Timber Creek Regional High School for the Summer 2016 ESY Program, as well as the 2016-17

          school year.  The Pine Hill School District is responsible for all tuition  and transportation costs. 

 

         Approve EG, student with disabilities from the Lindenwold School District, to attend the Twilight Alternative

         Program at Highland Regional High School for the remainder of the 205-16 school year, as well as the

         2016-17 school year.  The Lindenwold School District is responsible for all tuition and transportation

         costs. 

 

     7.  Camden County Ed Services Transportation/Shared Service Agreement

          Move that the Board of Education approve Camden County Ed Services as administrators of

          transportation contracts to/from high schools with the exception of routes included in the

         Gloucester Twp. BOE transportation Agreement.