Board Report
Page Navigation
- AUGUST 24, 2023
- June 29, 2023
- MAY 25, 2023
- MAY 4, 2023
- APRIL 27, 2023
- March 2023
- February 23, 2023
- January 26, 2023
- January 5, 2023
- DECEMBER 2022
- November 17, 2022
- October 27, 2022
- September 2022
- August 18, 2022
- July 14, 2022
- June 23, 2022
- May 19, 2022
- May 5, 2022
- April 28, 2022
- March 24, 2022
- February 24, 2022
- January 27, 2022
- January 6, 2022
- December 16, 2021
- November 18, 2021
- October 21, 2021 Canceled
- September 16, 2021
- August 26, 2021
- July 22, 2021
- 2020-2021
- 2019-2020
- 2018-2019
- 2017-2018
- 2016-2017
- 2015-2016
- 2014-2015
-
2013-2014
- June 27, 2014
- June 19, 2014
- May 15, 2014
- May 1, 2014
- April 10, 2014
- March 27, 2014
- March 13, 2014
- February 20, 2014
- Janaury 9, 2014 Action
- January 9, 2014 Reorganization
- December 5, 2013
- November 14, 2013
- October 17, 2013
- October 10, 2013
- September 19, 2013
- September 12, 2013
- August 15, 2013
- JULY 12, 2013
-
2012-2013
- DECEMBER 6, 2012
- JUNE 27, 2013
- JANUARY 3, 2013
- JANUARY 17, 2013
- JANUARY 29, 2013
- FEBRUARY 14, 2013
- FEBRUARY 21, 2013
- MARCH 4, 2013
- MARCH 14, 2013
- MARCH 28, 2013
- APRIL 25, 2013
- MAY 9, 2013
- MAY16, 2013
- APRIL 18, 2013
- JUNE 12, 2013
- NOVEMBER 15, 2012
- NOVEMBER 5, 2012
- OCTOBER 18, 2012
- OCTOBER 11, 2012
- SEPTEMBER 20, 2012
- SEPTEMBER 13, 2012
- AUGUST 16, 2012
- Archive 2006-2012
- Home
- Black Horse Pike Regional School District
- 2015-2016
- JUNE 23, 2016
BOARD SECRETARY
BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT
580 Erial Road, Blackwood, New Jersey 08012
BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT
Mrs. Jean Grubb, Board Secretary/Business Administrator
ACTION/WORKSHOP MEETING
June 23, 2016
Highland Regional High School – 6:00 pm
INFORMATION ITEMS
- Required Monthly Drills
|
Date |
Time |
Evac Time |
Type of Drill |
Triton |
05-23-16 |
9:30 am |
2 min 49 sec |
Fire Drill |
|
05-31-06 |
9:14 am |
8 min |
Evacuation |
Highland |
05-09-16 |
1:30 pm |
4 min 22 sec |
Fire Drill |
|
05-27-16 |
9:30 am |
6 min |
Shelter In Place |
Timber Creek |
05-23-16 |
8:42 am |
5 min |
Shelter In Place |
|
05-26-16 |
12:17 pm |
3 min 26 sec |
Fire Alarm |
Twilight |
05-11-16 |
6:10 pm |
6 min |
Fire Drill |
|
05-25-16 |
7:30 pm |
5 min |
Shelter In Place |
Bus Evacuations – Nothing to Report |
- Committee Meeting Schedule/Reports
Curriculum/Special Ed/Student Affairs |
Nothing to Report |
Facilities/Security/Transportation |
Nothing to Report |
Finance/Technology |
Nothing to Report |
Negotiations |
Nothing to Report |
Personnel |
|
Policy/Planning |
Nothing to Report |
Public Relations/Media/Bd Relations |
Nothing to Report |
Shared Services |
Nothing to Report |
MANDATED MONTHLY ACTION ITEMS
- Minutes
Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:
Minutes of May 5, 2016 Executive Session
Minutes of May 5, 2016 Workshop/Action
Minutes of May 12, 2016 Executive Session
Minutes of May 12, 2016 Workshop/Action
Minutes of April 21, 2016 Executive Session
Minutes of April 21, 2016 Workshop/Action
Minutes of March 10, 2016 Exec Session–Released to Public
Minutes of March 17, 2016 Exec Session – Released to Public
Minutes of April 21, 2016 Exec Session – Released to Public
Move to approve the Budget Transfers as shown.
Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby
approved.
Move that the Board of Education approve the cash/wire transfers as shown.
Move that the Board of Education approve the report of the Board Secretary/Business Administrator.
Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of May 2016. The
Treasurer’s Report and Secretary’s report are in agreement for the month of May 2016. Move that the
Board of Education approve the Treasurer of School Moneys reports.
BOARDS’ CERTIFICATION |
Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
BOARD SECRETARY’S CERTIFICATION |
Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
CHANGE IN ANTICIPATED REVENUE |
Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.
Move that the Board of Education approve the Cafeteria Fund Analysis.
Move that the Board of Education approve the Student Activities Account Reports.
Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.
Other Monthly Action Items
- Special Education Tuition Placement
Approve student with disabilities, ACA, to attend the Special Education ESY Program from
6/27/16-8/11/16, as well as the SCMD JTII Program at Timber Creek Regional High School for
the 2016-17 school year on a tuition basis. The Clementon School District maintains fiscal responsibility
for educational and transportation costs.
- NCLB Title 1, 2, & 3
Move that the Board of Education approve the NCLB Title 1, 2 & 3 allocations for the 16-17 school year.
Title 1 Total $535,584
Title 2 Part A $ 45,878
Title 3 $ 4,829
Total Allocation $586,291
- NJSIG Safety Grant Program
Move that the Board of Education approve the acceptance of the 2017 Safety Grant Award of $5866.75.
This grant will be used to purchase privacy window film for Timber Creek HS as recommended by the
emergency management team from NJ Dept. Of Ed. The balance will be used for needed miscellaneous
safety supplies.
- Bayada Pediatrics Agreement
Move that the Board of Education approve the agreement with Bayada Pediatrics for in-school nursing care
for student Robert F. #263-412 in the amount of $55/hour for RN services and $45/hour for LPN services.
This agreement will begin July 1, 2016 through June 30, 2017.
- Bayada Pediatrics Agreement
Move that the Board of Education approve the agreement with Bayada Pediatrics for in-school nursing
care for student Elijah J. #263-412 in the amount of $55/hour for RN and $45/hour for LPN services.
This agreement will begin July 1, 2016 through June 30, 2017.
- Appointment of Subs Staffing for Nurses, Cafeteria Staff and Bus Drivers
Move that the Board of Education act to approve the appointment of Delta T as Substitute Staffing for
Nurses, Cafeteria Staff and Bus Drivers, from July 1, 2016 through June 30, 2017.
- Special Conflicts Counsel
Move that the Board of Education approve Brown and Connery, LLP as Special Conflicts Counsel for the
period of July 1, 2016 – June 30, 2017.
- Waste Management on NJ, Inc.
Move that the Board of Education approve Waste Management of NJ, Inc. as awarded by Gloucester
Township BOE in the amount of $67,739.76 for the period of July 1, 2016 – June 30, 2017.
Move that the Board of Education approve the attached 2016-2017 Meeting Schedule.
- SJTP Contract – Highland Roof
Move that the Board of Education approve the contract with SJTP for Highland roof, second floor and
lower courtyard roofing with new metal siding and the upper auditorium roof at a cost of $1,694,520.
- SJTP Contract – Triton Parking
Move that the Board of Education approve the contract with SJTP for Triton Parking Lot for $377,050.
- SJTP Contract – Highland Bleachers
Move that the Board of Education approve the SJTP increase of bleacher cost site work for $94,793.00.
- SJTP Contract – Various Projects
Move that the Board of Education approve the contract with SJTP for the following projects:
Not to exceed
TT Stair (Gym) $28,000
TT Concrete Sidewalk $90,000
TT Gym and Auditorium Doors $90,000
TT Lift (ADA Compliance) $90,000
TT Fencing $20,000
HH Locker Room Steps Tread $20,000
HH Maintenance Garage Painted $10,000
HH Gym Doors $40,000
Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of Education
intends to renew, award, or permit to expire the following contracts previously awarded by the board
of education. These contracts are, have been, and will continue to be in full compliance with all state
and federal statutes and regulations; in particular, New Jersey Title 18A:18, et.seq. NJAC Chapter 23, and
Federal Procurement Regulations 2CFR Part 200.317 et. Seq. See attached exhibit.
- SDA Grant Resolution
Move that the Board of Education approves a transfer of $217,156.00 from the capital reserve to the
capital outlay/projects fund for the Timber Creek High School Security Upgrade from the school year
2013-2014 for Timber Creek High School with DOE project number (0390-030-14-1003).
- Transfer of Current Year Surplus to Reserve
WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and
WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and
WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit anticipated current year surplus into a Capital Reserve account at year end, and
WHEREAS, the Black Horse Pike Regional Board of Education has determined that up to $3,000,000 is available for such purpose of transfer;
NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education that it hereby authorizes the district’s School Business Administrator to make this transfer consistent with all applicable laws and regulations.
- Transfer Resolution to Close Out the 2015-2016 School Year
Move that the Board of Education approve the Resolution allowing the Board Secretary to make
all transfers needed to close out the current fiscal year, with the full Board to ratify at our August meeting.
- Bill Payment Resolution for Payments During the Summer
Move that the Board of Education approve the Resolution allowing the Board Secretary to make all
bill payments, with the full Board to ratify at our August meeting.
Move that the Board of Education approve the district officials to sign checks on behalf of the district
until the next reorganization meeting of the Board, per the attached exhibit.
Move that the Board of Education approve the attached Resolution to eliminate the Treasurer of
School Moneys be adopted effective July 1, 2016.
Move that the Board of Education approve the disposal of the following textbooks and attached equipment:
Textbook |
Copyright |
# at HH |
Health |
1989 |
24 |
Skills for Wellness |
2001 |
14 |
First Aid/CPR/AED for the workplace |
2006 |
73 |
Human Sexuality |
1994 |
21 |
22. Command, Inc. - Change Order
Move that the Board of Education approve the change order for Command, Inc. in the amount of $2951.70.