BOARD SECRETARY

BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

June 23, 2016

Highland Regional High School – 6:00 pm

 INFORMATION ITEMS

  1. Required Monthly Drills

 

Date

Time

Evac Time

Type of Drill

Triton

05-23-16

9:30 am

2 min 49 sec

Fire Drill

 

05-31-06

9:14 am

8 min

Evacuation

Highland

05-09-16

1:30 pm

4 min 22 sec

Fire Drill

 

05-27-16

9:30 am

6 min

Shelter In Place

Timber Creek

05-23-16

8:42 am

5 min

Shelter In Place

 

05-26-16

12:17 pm

3 min 26 sec

Fire Alarm

Twilight

05-11-16

6:10 pm

6 min

Fire Drill

 

05-25-16

7:30 pm

5 min

Shelter In Place

Bus Evacuations – Nothing to Report

                    

  1. Board Attendance

 

  1. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs

Nothing to Report

Facilities/Security/Transportation

Nothing to Report

Finance/Technology

Nothing to Report

Negotiations

Nothing to Report

Personnel

See Attached

Policy/Planning

Nothing to Report

Public Relations/Media/Bd Relations

Nothing to Report

Shared Services

Nothing to Report

  

MANDATED MONTHLY ACTION ITEMS

 

  1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of May 5, 2016 Executive Session

Minutes of May 5, 2016 Workshop/Action

Minutes of May 12, 2016 Executive Session

Minutes of May 12, 2016 Workshop/Action

Minutes of April 21, 2016 Executive Session

Minutes of April 21, 2016 Workshop/Action

Minutes of March 10, 2016 Exec Session–Released to Public

Minutes of March 17, 2016 Exec Session – Released to Public

Minutes of April 21, 2016 Exec Session – Released to Public

 

  1. Budget/Account Transfers

          Move to approve the Budget Transfers as shown.

  1. Bill List

          Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby

          approved.

  1. Cash/Wire Transfers

          Move that the Board of Education approve the cash/wire transfers as shown.

  1. Board Secretary/Business Administrator’s Report

          Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

  1. Treasurer of School Moneys Report

          Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of May 2016.  The

          Treasurer’s Report and Secretary’s report are in agreement for the month of May 2016.  Move that the

          Board of Education approve the Treasurer of School Moneys reports.

  1. Budget Certification

          BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of May 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

  1. Cafeteria Fund Analysis

          Move that the Board of Education approve the Cafeteria Fund Analysis.

  1. Student Activity Account Report

          Move that the Board of Education approve the Student Activities Account Reports.

  1. Use of Facilities

          Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

 

Other Monthly Action Items

 

  1. Special Education Tuition Placement

          Approve student with disabilities, ACA, to attend the Special Education ESY Program from

          6/27/16-8/11/16, as well as the SCMD JTII      Program at Timber Creek Regional High School for

          the 2016-17 school year on a tuition basis.  The Clementon School District maintains fiscal responsibility

          for educational and transportation costs. 

 

  1. NCLB Title 1, 2, & 3

          Move that the Board of Education approve the NCLB Title 1, 2 & 3 allocations for the 16-17 school year.

          Title 1 Total             $535,584

          Title 2 Part A           $  45,878

          Title 3                     $    4,829

          Total Allocation          $586,291

 

  1. NJSIG Safety Grant Program

          Move that the Board of Education approve the acceptance of the 2017 Safety Grant Award of $5866.75. 

          This grant will be used to purchase privacy window film for Timber Creek HS as recommended by the

          emergency management team from NJ Dept. Of Ed.  The balance will be used for needed miscellaneous

          safety supplies.

 

  1. Bayada Pediatrics Agreement

          Move that the Board of Education approve the agreement with Bayada Pediatrics for in-school nursing care

          for student Robert F. #263-412 in the amount of $55/hour for RN services and $45/hour for LPN services. 

          This agreement will begin July 1, 2016 through June 30, 2017.

 

  1. Bayada Pediatrics Agreement

          Move that the Board of Education approve the agreement with Bayada Pediatrics for in-school nursing

          care for student Elijah J. #263-412 in the amount of $55/hour for RN and $45/hour for LPN services. 

          This agreement will begin July 1, 2016 through June 30, 2017.

 

  1. Appointment of Subs Staffing for Nurses, Cafeteria Staff and Bus Drivers

          Move that the Board of Education act to approve the appointment of Delta T as Substitute Staffing for

          Nurses, Cafeteria Staff and Bus Drivers, from July 1, 2016 through June 30, 2017.

 

  1. Special Conflicts Counsel

          Move that the Board of Education approve Brown and Connery, LLP as Special Conflicts Counsel for the

          period of July 1, 2016 – June 30, 2017.

 

  1. Waste Management on NJ, Inc.

          Move that the Board of Education approve Waste Management of NJ, Inc. as awarded by Gloucester

          Township BOE in the amount of $67,739.76 for the period of July 1, 2016 – June 30, 2017.

 

  1. Board of Education 2016-2017 Meeting Schedule

          Move that the Board of Education approve the attached 2016-2017 Meeting Schedule.

 

  1. SJTP Contract – Highland Roof

          Move that the Board of Education approve the contract with SJTP for Highland roof, second floor and

          lower courtyard roofing with new metal siding and the upper auditorium roof at a cost of $1,694,520.

 

  1. SJTP Contract – Triton Parking

          Move that the Board of Education approve the contract with SJTP for Triton Parking Lot for $377,050.

 

  1. SJTP Contract – Highland Bleachers

          Move that the Board of Education approve the SJTP increase of bleacher cost site work for $94,793.00.

 

  1. SJTP Contract – Various Projects

          Move that the Board of Education approve the contract with SJTP for the following projects:

                                                            Not to exceed

          TT Stair (Gym)                             $28,000

          TT Concrete Sidewalk                   $90,000

          TT Gym and Auditorium Doors       $90,000

          TT Lift (ADA Compliance)               $90,000

          TT Fencing                                   $20,000

          HH Locker Room Steps Tread         $20,000

          HH Maintenance Garage Painted     $10,000

          HH Gym Doors                              $40,000

 

  1. Anticipated Contracts for 2016-2017

          Pursuant to PL 2015, Chapter 47 the Black Horse Pike Regional School District Board of Education

          intends to renew, award, or permit to expire the following contracts previously awarded by the board

          of education.  These contracts are, have been, and will continue to be in full compliance with all state

          and federal statutes and regulations; in particular, New Jersey Title 18A:18, et.seq. NJAC Chapter 23, and

          Federal Procurement Regulations 2CFR Part 200.317 et. Seq.  See attached exhibit.

 

  1. SDA Grant Resolution

          Move that the Board of Education approves a transfer of $217,156.00 from the capital reserve to the

          capital outlay/projects fund for the Timber Creek High School Security Upgrade from the school year

          2013-2014 for Timber Creek High School with DOE project number (0390-030-14-1003).

 

  1. Transfer of Current Year Surplus to Reserve

WHEREAS, NJAC 6A:23A-14.3 and 14.4 permit a Board of Education to establish and/or deposit into certain reserve accounts at year end, and

WHEREAS, the aforementioned statutes authorize procedures, under the authority of the Commissioner of Education, which permit a board of education to transfer anticipated excess current revenue or unexpended appropriations into reserve accounts during the month of June by board resolution, and

WHEREAS, the Black Horse Pike Regional Board of Education wishes to deposit anticipated current year surplus into a  Capital Reserve account at year end, and

WHEREAS, the Black Horse Pike Regional Board of Education has determined that up to $3,000,000 is available for such purpose of transfer;

NOW THEREFORE BE IT RESOLVED by the Black Horse Regional Board of Education that it hereby authorizes the district’s School Business Administrator to make this transfer consistent with all applicable laws and regulations.

  1. Transfer Resolution to Close Out the 2015-2016 School Year

          Move that the Board of Education approve the Resolution allowing the Board Secretary to make

          all transfers needed to close out the current fiscal year, with the full Board to ratify at our August meeting.

 

  1. Bill Payment Resolution for Payments During the Summer

          Move that the Board of Education approve the Resolution allowing the Board Secretary to make all

          bill payments, with the full Board to ratify at our August meeting.

 

  1. Authorization to Sign Checks

          Move that the Board of Education approve the district officials to sign checks on behalf of the district

          until the next reorganization meeting of the Board, per the attached exhibit.

 

  1. Elimination of Treasurer of School Moneys Position

          Move that the Board of Education approve the attached Resolution to eliminate the Treasurer of

          School Moneys be adopted effective July 1, 2016.

 

  1. Disposal of Old Textbooks and Equipment

          Move that the Board of Education approve the disposal of the following textbooks and attached equipment:

 

Textbook

Copyright

# at HH

Health

1989

24

Skills for Wellness

2001

14

First Aid/CPR/AED for the workplace

2006

73

Human Sexuality

1994

21

 

22.  Command, Inc. - Change Order

       Move that the Board of Education approve the change order for Command, Inc. in the amount of $2951.70.