BLACK HORSE PIKE REGIONAL SCHOOL DISTRICT

580 Erial Road, Blackwood, New Jersey 08012

BOARD SECRETARY/BUSINESS ADMINISTRATOR’S REPORT

Mrs. Jean Grubb, Board Secretary/Business Administrator

ACTION/WORKSHOP MEETING

August 25, 2016

Administrative Offices – 6:00 pm

 INFORMATION ITEMS

1. Required Monthly Drills

	Date	Time	Evac Time	Type of Drill
Triton	06-15-16	11:10 am	2 min 45 sec	Fire Drill
	06-16-16	10:15 am	13 min	Shelter In Place
Highland	06-02-16	9:30 am	3 min	Fire Drill
	06-06-16	8:01 am	5 min	Lockout
Timber Creek	06-10-16	11:18 am	3 min 32 sec	Fire Drill
	06-14-16	7:46 am	11 min	Lockout
	07-19-16	10:02 am	5 min	Shelter In Place
Twilight	N/A
Bus Evacuations – Nothing to Report

                    

2. Board Attendance

 

3. Committee Meeting Schedule/Reports

              

Curriculum/Special Ed/Student Affairs	Nothing to Report
Facilities/Security/Transportation	Nothing to Report
Finance/Technology	Nothing to Report
Negotiations	Nothing to Report
Personnel	Nothing to Report
Policy/Planning	Nothing to Report
Public Relations/Media/Bd Relations	Nothing to Report
Shared Services	Nothing to Report

 

 

 MANDATED MONTHLY ACTION ITEMS

 

1. Minutes

Move that the Board of Education act to approve the minutes of the following meetings as submitted by the Board Secretary/Business Administrator and that the Executive Session minutes be released to the public for all items that no longer need to be held confidential:

Minutes of June 23, 2016 Executive Session

Minutes of June 23, 2016 Regular/Action Session

Minutes of May 5, 2016 Exec Session - Released to Publc

Minutes of May 12, 2016 Exec Session - Released to Public

2. Budget Account Transfers

Move to approve the Budget Transfers as shown.

3. Bill List

Move that the bills submitted be paid and the officers’ action in making payment therefore is hereby approved.

 

4. Cash/Wire Transfers

Move that the Board of Education approve the cash/wire transfers as shown.

5. Board Secretary/Business Administrator's Report

Move that the Board of Education approve the report of the Board Secretary/Business Administrator.

6. Reconciliation of Statements Report

Treasurer’s Report in accordance with 18A:17-36 and 18A:17-9 for the month of June 2016.  The Treasurer’s Report and Secretary’s report are in agreement for the month of June 2016.  Move that the Board of Education approve the Treasurer of School Moneys reports.

7. Budget Certification

BOARDS’ CERTIFICATION

Board of Education Certification – pursuant to N.J.A.C. 6A:23A – 16.10 (c) 4 We certify that after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials, that to the best of our knowledge no major accounts or fund has been over expended in violation of N.J.A.C. 6A:23A – 16.10 (b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

BOARD SECRETARY’S CERTIFICATION

Board Secretary’s Report in accordance with 18A: 17-36 and 18A: 17-9 for the month of June 2016. The Board Secretary certifies that no line item account has been over expended in violation of N.J.A.C. 6A: 23A – 16.10 (c) 3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.

CHANGE IN ANTICIPATED REVENUE

Board Secretary in accordance with N.J.A.C. 6A:23A – 16.10 (c) 2 certifies that there are no changes in anticipated revenue amounts or revenue sources.           

 

8. Cafeteria Fund Analysis

Move that the Board of Education approve the Cafeteria Fund Analysis.

9. Student Activity Account Report

Move that the Board of Education approve the Student Activities Account Reports.

10. Use of Facilities

Move that the Board of Education approve the Use of Facilities requests as submitted by the principals.

Other Monthly Action Items

 

1. Change of Date for Board Meetings

Move that the Board of Education approve the cancellation of September 8 and 15 board meetings and add a meeting on September 22, 2016.

 

2. FY17 IDEA Grant

Accept the FY17 IDEA Grant award in the amount of $844,723.00 and approve the submission of the FY17 IDEA Grant, as per attached exhibit. 

 

3. Designation of Official Newspapers

Move that the Board of Education act to approve the designation of The Philadelphia Inquirer and The South Jersey Times as newspapers of record.

 

4. Swim Practice at GCIT

Move that the Board of Education approve the agreement with Gloucester County Institute of Technology for pool rental for the 2016-2017 school year at the cost of $4605.

 

5. Tuition Placement

Approve EA, regular education student from the Winslow Twp. School District, as parentally-requested tuition placement.  The parent will be responsible for tuition in the amount of $15,950 for the 2016-17 school year.

 

6. Special Education Transportation Contract with Parent

Approve the 2016-17 transportation contract with CL, parent of a student with disabilities pursuant to the attached exhibit.  CL will transport the student to/from the Bankbridge Development Center.

 

7. College Board PSAT Contract

Move that the Board of Education approve the PSAT contract with College Board.  See attached exhibit.

 

8. College Board SAT Contract

Move that the Board of Education approve the SAT contract with College Board. 

See attached exhibit.

 

9. Substitute Nursing Contract

Move that the Board of Education approve the contract with Interim Nursing for substitute nursing services.  Hourly fee for RN is $48.00.

 

10. Shared Services Agreement

Move that the Board of Education approve a Shared Services Agreement with Sterling High School District for Highland:

Remove existing roof of auditorium (2^nd floor) and lower courtyards

Furnish & Install new roof for Auditorium (2^nd floor) and lower courtyards

Manufacture new outside bleachers

Furnish & install outside bleachers, fencing, concrete and asphalt paving, and electrical work

 

11. NJPSAFEA

Move that the Board of Education approve the contract with the Foundation for Educational Administration.  There is no cost to the district.

 

 

12. Discovery Streaming

Move that the Board of Education approve a subscriber agreement with Discovery Education in the amount of $9,450.00.

 

13. Appointment of Broker of Record of Employee Benefits

Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Broker of Record of employee benefits, from July 1, 2016 through June 30, 2017.

 

14. Appointment of Insurance Consultant

Move that the Board of Education act to approve the appointment of Conner Strong as Insurance Consultant, from July 1, 2016 through June 30, 2017.

 

15. Appointment of Environmental Firm

Move that the Board of Education act to approve the appointment of Epic Environmental, from July 1, 2016 through June 30, 2017.

 

16. Copier Lease Termination

Move that the Board of Education approve the termination of the lease agreement with Toshiba.

 

17. Copier Lease Agreement

Move that the Board of Education approve the lease agreement with Xerox at rate of $6943.40 per month for 60 months.

 

18. Sale of Old Copiers

Move that the Board of Education approve the sale of old copiers to Xerox for the amount of $6000.

 

19. Leadership/Anti-Bullying Workshop Speaker

Move that the Board of Education approve the contract with Lee Rubin for three Leadership/Anti-Bullying workshops.  One workshop will be conducted at each school.  The total amount of the speaking fee is $2250.00.

 

20. Sale of Old Bus

Move that the Board or Education approve the sale of Bus # 1, Plate #S1W301, VIN: 1BAKBCPH2AF269478.  The cost of repair exceeds $20,000.  This bus has been unreliable, often needing service.

   21.  Curb Removal and Replacement at Triton

Move that the Board of Education approve the proposal submitted by SJTP to remove and replace additional curbing at Triton for the cost of $38,852.77.